Presented at 2015 PaLA Annual Conference on November 6, 2015 by Linda Ballinger, Penn State Doreva Belfiore, Temple University Bill Fee, State Library of Pennsylvania Leanne Finnigan, Temple University Kristen Yarmey, University of Scranton

1. Plays Well with Others:
Getting Your Digital Collection
Metadata Ready for the World
2015 PaLA Annual Conference
November 6, 2015

2. What are we doing today?
(Kristen)

3. Who are we?
The Pennsylvania Digital Collections Project (PDCP)
Metadata team!
Linda Ballinger, Penn State
Doreva Belfiore, Temple University
Bill Fee, State Library of Pennsylvania
Leanne Finnigan, Temple University
Kristen Yarmey, University of Scranton

4. On the agenda
PDCP/DPLA Overview
Meet the aggregator
Why metadata matters
Field by Field metadata madness!
Derived Fields
Required Fields
Highly Recommended Fields
Recommended Fields
Optional Fields

5. Before we start
Q&A throughout
Fun breaks at panelists’ discretion!
Slides and guidelines will be available.
Most of all:
Don’t panic.
We’re all in this together.

6. PDCP Project Overview
(Doreva)

7. Toward a PA DPLA Hub
August 2014: meeting at the Free Library of
Philadelphia
Initiated by Joe Lucia and Stacey Aldrich, former PA State
Librarian
Including representatives from a number of institutions
across the state

8. Founders

9. Why get involved?
DPLA as major discoverability conduit:
Worldwide exposure for PA content
DPLA as a means of working efficiently:
Collaboration at the cross-institutional level
Taking advantage of economy of scale
DPLA portal / api vs. customized siloes

10. Digital Public Library of America
http://dp.la

11. DPLA Hub and Spoke Model
Content Hubs:
Single institutions, 200K+ objects, i.e.
NARA, Hathi Trust, NYPL
Service Hubs:
Content aggregation for many
institutions
State/regional level; ideally 1:1 ratio
Digital Commonwealth, Mountain West
Digital Library, Empire State Digital
Network

13. Digitization and Repository Support Activities
Digitization:
For organizations that have not started digitizing
materials, or have not done much
Potential for remote, local and mobile digitization
options (a.k.a. “scannebagos”)
Provided by the State Library of Pennsylvania
Content Hosting:
For organizations that already have digital files but no
current digital repository capabilities
Provided by POWER Library (HSLC)
Free for Pennsylvania institutions

14. SUCCESS!
PDCP Announced as DPLA Pennsylvania
Service hub, August 28, 2015 !
Estimated Timeline:
September, 2015 - Orientation
October-November, 2015 - Metadata
normalization and harvesting tests
December, 2015 - Final ingest of data
into PDCP Aggregator
Early 2016 - Planned live ingest of
records into the DPLA!

15. PA-DPLA Aggregator
Proof-of-concept prototype
Penn State / Temple University /
State Library partnership
Dec. 2014 - Mar. 2015
Hydra (Fedora) - Open Source Platform
Harvesting & exposing metadata via OAI-PMH
https://github.com/tulibraries/dplah

16. PA-DPLA Aggregator
OAI-PMH Metadata - Human readable with faceting browsing and searching
http://libcollab.temple.edu/aggregator

17. PA-DPLA Aggregator http://libcollab.temple.edu/aggregator

18. PA-DPLA Aggregator
Kitchen Memories, Scranton Public Library, http://content.lackawannadigitalarchives.org/cdm/ref/collection/cookbooks/id/1657
http://libcollab.temple.edu/aggregator

19. Testing Data http://libcollab.temple.edu/aggregator-testing/

20. Prototype Harvested Content
“Lowest hanging fruit”:
OAI-PMH harvestable data
29 institutions, 147K+ harvested records
Primarily targeting collections from PDPC Steering and
Planning Committee institutions
Keep numbers manageable for testing purposes
Scalable to full production mode for the future

21. Why do we need good
metadata?
(Linda)

22. http://iknowwhereyourcatlives.com/

23. http://libcollab.temple.edu/aggregator/catalog/dplapa:TEMPLE_p15037coll3_31399

24. http://dp.la/map?utf8=%E2%9C%93&q=textiles

25. http://dp.la/map?place[]=Pennsylvania&q=textiles&utf8=%E2%9C%93

26. http://dp.la/timeline?utf8=%E2%9C%93&q=textiles#/1723

27. http://dp.la/apps?page=2

28. Collection Policies
(Doreva)

29. CC0 Metadata
Contributing institutions are required to share
their metadata and thumbnails under a CC0
license (full access - no rights reserved).
The digital objects themselves retain any
original specified rights.

30. Collecting Scope
The following types of collections are NOT
currently accepted by the DPLA:
Scholarly materials: ETD’s, Journal Articles
Finding Aids: EAD’s, Collection Guides
Aggregate Description: Objects described at the folder,
series, or collection level instead of the item level
Items that don’t resolve to a publicly-accessible URL
Individual page-level objects instead of compound ones

31. Derived Fields
(Doreva)

32. Derived Fields
Derived fields are those
metadata fields that are
created by the PDCP
aggregator automatically
from the OAI-PMH feed.
Happy Face, Temple University, http://digital.library.temple.edu/cdm/ref/collection/p15037coll3/id/6541
Derived = “Dont worry, be
happy!”

33. Thumbnail
Thumbnails are the small preview versions of
your digital object that are shown both in your
repository and in the DPLA.
They are important because they give viewers
a confirmation that they have found (or not
found) what they are looking for.

34. Thumbnail
Thumbnails can be derived by our aggregator
from these common repository systems:
CONTENTdm
Bepress
Omeka
VUDL
… and more to be added

35. Thumbnail
Portrait of Zapata, Kutztown University, http://digital.klnpa.org/cdm/ref/collection/asaro/id/21

36. Thumbnail
For other systems, we need a consistent path
where the thumbnail is housed, i.e.:
http://www.server.org/repo/thumbs/$identifier/

37. Collection
The collection name is set up by the team
before harvesting. It generally matches the
digital collection name found online.

38. Contributing Institution
The contributing institution
name refers to YOUR
ORGANIZATION and is set
up by the team before
harvesting.
Are YOU in This?, Temple University, http://digital.library.temple.edu/cdm/ref/collection/p16002coll9/id/2952

39. Contributing Institution
The Contributing Institution name can also be
pulled automatically from the following DC fields:
Contributor
Creator
Publisher
Source

40. Intermediate Provider
If your data is hosted by an aggregator or
common repository then we list that entity as an
Intermediate Provider, i.e.:
Keystone Library Network (KLN)
Lackawanna Valley Digital Archives (LVDA)
POWER Library (HSLC)

41. Resource Location
The Resource Location is a trackback to the
original collection URL for a digital object.
Example:
http://content.lackawannadigitalarchives.org/cd
m/ref/collection/SPL/id/36

42. Resource Location

43. Resource Location
Early Library Staff, Scranton Public Library, http://content.lackawannadigitalarchives.org/cdm/ref/collection/SPL/id/36

44. Resource Location
Required by DPLA to present your original data record
Can be derived from the OAI-PMH data feed for typical systems:
CONTENTdm
Bepress
Omeka
VUDL
Can be custom mapped if needed for other systems, e.g.:
http://www.server.org/repo/$identifier/

45. Required fields
(Leanne)

46. Title
Other than the thumbnail, the title is often the first piece of
information a user sees on a results list
Should be the name by which an object is known, not a file
name

47. Language
Required if appropriate
3 letter ISO 639-2 language codes are preferred
Aggregator normalizes these codes to full language
names for display
Examples:
eng ---> English lat
---> Latin
ita ---> Italian san
---> Sanskrit
spa ---> Spanish vie

48. Language

49. Rights
Contains information about rights associated with the
resource
“In the public domain and may be used without copyright restriction.”
“Content is under copyright of the University of Scranton.”
http://creativecommons.org/licenses/by-sa/3.0/
REMINDER: DPLA will only accept objects that are
available and viewable to the general public
pdcp_noharvest

50. Rights
‘Getting it Right on Rights’
Working group (DPLA, Europeana, etc.)
Released white paper May 2015 and
opened it up for comments
Standardized rights statements
Coming soon!

51. Rights
The aggregator
can add rights
statements at
the collection
level

52. Type
The nature or genre of the resource
DCMI Type Vocabulary recommended
Assign ‘Text’ type to images of texts
Think of the user

53. Type
Types used by DPLA:
text, image, sound, moving image,
physical object
The aggregator can map your local
types to these at the collection/seed
level

54. Type

55. Highly Recommended
Fields
(Kristen)

56. Access Rights
Information about who can access the resource
or an indication of its security status.

57. Access Rights

58. Access Rights
Map to
dcterms:accessRights (preferred)
or
dc:rights

59. Access Rights
Use
Local controlled vocabulary
For restricted items, include
pdcp_noharvest

60. Access Rights
Examples:
Public
Restricted to Library staff; pdcp_noharvest
Restricted to on-campus users;
pdcp_noharvest

61. Date Created
Date of creation of the original resource.
(Not date digitized.)
(Not date range or time period.)

62. Date Created
Map to
dcterms:created (preferred)
or
dc:date

63. Date Created
Use
ISO 8601 (W3CDTF) format
which looks like
YYYY-MM-DD
YYYY-MM
YYYY
http://xkcd.com/1179/

64. Date Created
Watch out for:
Extra spaces or symbols
_1943
Missing digits
1943-1-5
Placeholders and qualifying terms
Unknown
n.d.
ca. 1950
1950s

65. Place
Spatial characteristics of the resource.
Geographic location relevant to the original
item.

66. Place
Map to
dcterms:spatial (preferred)
or
dc:coverage

67. Place
Where is this thing?

68. Place
Multiple choice:
Philadelphia
Philadelphia; Pennsylvania
Philadelphia (Pa.)
Philadelphia, Pennsylvania, United States
Seventh and Sansom Streets (Philadelphia, Pa.)
Franklin Institute (Philadelphia, Pa.)
Facade of the original
Franklin Institute building
prior to moving to the
Parkway in 1934.

69. Place
Use
LCNAF (preferred)
or
TGN, FAST, ...
Addresses, lat/long, or other location markers
can also be mapped to dcterms:spatial.

70. Place
Examples:
Pittsburgh (Pa.)
Allegheny County (Pa.)
Harrison (Allegheny County, Pa. : Township)

71. Place
Watch out for:
Place ≠ Time Period

72. Subject
The topic of the resource.

73. Subject
Map to
dc:subject

74. Subject
Many variations on a theme:
Newspapers
Student newspaper
New Holland (Pa.) Newspapers
Scranton (Pa.) -- Newspapers
West Chester University Student Newspapers
College student newspapers and periodicals -- Pennsylvania -- Scranton
University of Scranton -- Students -- Newspapers
Lock Haven University of Pennsylvania Student Newspaper Archive

75. Subject
Use
LC Authorities (preferred)
or
DDC, MeSH, UDC, AAT, TGN…
For LCSH, use space and double hyphen:
term -- term

76. Subject
Examples:
Harlem Renaissance -- Maps
Coal miners -- Pennsylvania -- Social
conditions
Cassatt, Mary, 1844-1926

77. Subject
Watch out for:
Quotation marks
"D.O.R.A at Westminster"
Separate terms with semi-colons
, Holt, Colbin
32 Carat Club,anniversary ,charitable organizations,social services
Odd symbols or characters
2nd &amp

78. Subject
Watch out for:
Standardization

79. Subject
Watch out for:
Local terms with limited
global meaning
KSOM
WML20

80. Recommended Fields
(Bill)

81. Creator - Old way
(DON’T DO THIS)

82. Creator – Proper way

83. Description
• The 500 field of the Dublin Core world

84. Format
From New York Heritage
http://cdm16694.contentdm.oclc.org/cdm/ref/collection/p15109coll6/id/2083
From African Americans Seen Through the Eyes of the Newsreel Cameraman
http://collections.contentdm.oclc.org/cdm/singleitem/collection/p9002coll1/id/277/rec/1

85. Identifiers
• OCLC # 12177842
• Call # PT 1.1
• FRBR linking code
• OCLC number (of object)
• CONTENTdm number
• CONTENTdm file name
• Identifier
• Generated identifier
• HPHWPZ201404000165 (unique, assigned)

86. Publisher
Publisher State Library of Pennsylvania
NO!
Publisher Mount Pleasant, Pa.: Mount Pleasant Press, 1906

87. Optional Fields
(Bill)

88. Alternate Title

89. Contributor
NO!

90. Wrap-Up

91. Checklist to Contribute Data
Permission letter agreeing to share metadata and
thumbnails to DPLA under a CC0 license
Data available on a publicly accessible website
Ability to share metadata via OAI-PMH or CSV
file
Staff available to work with PDCP about
metadata issues

92. What’s next?
See PDCP Metadata Guidelines (still in draft)
Let us know if you have feedback!
We plan to finalize v.1 in December
Living document
Would your institution like to contribute to the DPLA?
Email: dplainpa@gmail.com
Institutions will be forwarded to different organizations based upon
needs and readiness for data harvest (harvesting and metadata
support, repository support, digitization support)

93. Stay in touch:
Come to PA Backwards session tomorrow morning (9am)!
Email the PDCP team: dplainpa@gmail.com
Twitter: Follow us at @pdcp_pa
PADIGITAL Listserv - general information about statewide digital initiatives
PADIGITAL@listserv.albright.org
Send a message to listserv@albright org with the text “subscribe padigital” in
the body

94. Resources and Support
What would help you the most?
Online office hours?
Webinar workshops?
…?
METADATA
Original: The Doctor Is In, Peanuts Worldwide, LLC.

95. Thank you!
http://xkcd.com/1543/
PDCP Metadata Team
Linda Ballinger
Doreva Belfiore
Bill Fee
Leanne Finnigan
Kristen Yarmey

96. Appendix

97. http://xkcd.com/927/

98. http://xkcd.com/1459/

99. http://xkcd.com/1447/

100. http://xkcd.com/1349/