Slide deck from the 2013 Planning meeting with upcoming issues, decisions to be made, and Board elections

1. 2013 Planning Meeting
Dallas Little League
Tuesday, October 30, 2012

2. Agenda
• 2012 State of the Union
• Organizational Structure/Positions and Election
• DLL Boundary Changes
• Blast Ball, 50-70 Program, and Field Renovations
• PCA - Positive Coaching Alliance
• Team and League Sponsorships
• Capital Projects
• Youth Baseball Program Presentations
Tuesday, October 30, 2012

3. 2012 State of the Union
• Massive Growth
• From 300 players to 1200 players in 3 years time
• Added Softball program
• Added Bethel and Randall locations for games
• A/B divisions added
• Growing Pains
• Boundary issues
• Clear and consistent communications
• Field maintenance and general operations
Tuesday, October 30, 2012

4. Organizational Structure/Positions and Elections
• Currently, required to have the following Board positions:
• President
• VP Baseball Operations
• Players Agent
• Coaches Agent
• Secretary
• Safety Officer
• Treasurer
• Umpire in Charge
Tuesday, October 30, 2012

5. Softball
• As Softball grows, duplicate Board positions are required
• VP Softball Operations
• Player Agent
• Coaches Agent
Tuesday, October 30, 2012

6. Other Current Volunteer Positions
• Coach Coordinators for each division
• Practice Field Coordinator
• Training Program Coordinator
• PR Coordinator
Tuesday, October 30, 2012

7. New Proposed Organizational Structure
• Address the growth and size of the program
• Formalize the “jobs” that are being performed and split them out over a larger
group of volunteers
• Provide job descriptions and responsibilities for each position
• Try to keep effort level for each job small and reasonable
• Org chart and job descriptions posted to website
• Many thanks to Tom Lamson for the thought and legwork behind this
Tuesday, October 30, 2012

8. Dallas Baseball Association Leadership Structure
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Tuesday, October 30, 2012

9. Elections
• Board positions are supposed to be elected, but has been handled informally
in the past
• Term is 1 year, October 1st to end of September (we’re late :-)
• Each member (player) has 1 vote for each of the following positions:
• President, VP Baseball, VP Softball, VP Communication, VP Finance,
Controller, General Counsel
• Nominations and self-nominations accepted until Tuesday, 11/13
• Election on-line or paper ballot through Tuesday 11/27
Tuesday, October 30, 2012

10. DLL Boundaries through 2011
• 2011
• 2 Little League charters: Dallas Little League and Park Cities Little League
• 2 Charter Fees, 2 “tournament” teams
Tuesday, October 30, 2012

11. 2011 Boundaries
Tuesday, October 30, 2012

12. DLL Boundaries 2012
• 2012
• Charters merged to 1 - Dallas Little League
• Additional territory added to old “Park Cities charter” area
• Additional territory added North of 635
• Little League mandate to divide into 4 “tournament divisions”
Tuesday, October 30, 2012

13. Tuesday, October 30, 2012

14. 2013 Boundary Proposals
• Eliminate “North” division, 2 total players from area
• Former players receive 2-D waivers to continue to play in DLL
• Eliminate “West” division (Park Cities), allow it to re-charter separately if they
wish
• Former players (~100) receive 2-D waivers to continue to play in DLL
• Keep “West” territory and re-organize boundary lines to insure enough players
for 3 tournament teams (diluted)
• New Board will make decisions...member feedback needed
Tuesday, October 30, 2012

15. Blast Ball
Fun program for 3-4 year olds to
introduce the game without the
complexities. Key term: FUN!
See http://www.playsoftball.ca/
pages/on-the-diamond/parents-
corner/blastball.php
Tuesday, October 30, 2012

16. 50-70 Program
• New Little League program in 2013
• 11-12-13 yr olds eligible
• Full baseball rules (lead-off, balks)
• Separate from Majors (11-12)
• Has its own World Series in La Jolla, CA
• Field changes required for 50’ mound and 70’ bases
Tuesday, October 30, 2012

17. Field Renovations
• Contract addendum needed to allow DLL personnel to “work” on Winfrey
Point fields
• This off-season:
• Work on progressively getting the grass lower and dethatched
• Add drying agent material to base clays to promote field playability
• Deep drag infield clay, add clay, cut grass “lips”
• Field maintenance “crews” needed to maintain excellence
Tuesday, October 30, 2012

18. Positive Coaching Alliance
• Background: Too many instances of parents, coaches, players losing sight of core values and
benefits of Youth sports and getting caught up in destructive, counter-productive behaviors
• Positive Coaching Alliance (PCA) is a national nonprofit organization committed to providing all
youth and high school athletes a positive, character-building youth sports experience. http://
positivecoach.org
• Will provide tools and training programs for coaches, parents and players designed to improve
team and individual athletic performance while also helping to create an environment in which
youth athletes take life lessons from sports
• Not just “sportsmanship” PCA promotes a Double-Goal program:
• winning
• teaching life lessons through sports
Tuesday, October 30, 2012

19. Team and League Sponsorships
• Past Program:
• League fees did not cover costs of operating league
• Team sponsorships required to provide balance of league operating funds
• Transition, and Proposed New Plan:
• League fees have been going up and now cover operations
• Uniforms removed from league fees and made a team responsibility
• Team Sponsorships to be 100% to fund team uniforms, equipment, etc...
• BUT...League must have league sponsorships to cover improvement projects
Tuesday, October 30, 2012

20. Capital Projects
• Field conversions for 50-70 • Additional bleacher seating at
Winfrey
• Convert Bethel softball to Minors
baseball field • Identify/build out additional T-Ball/
CP fields
• Storage building at Winfrey
• Lights for fields
• Shade structures at Winfrey
Tuesday, October 30, 2012

21. Youth Baseball Presentations
• Organization Goal: Serve NE Dallas youth with quality baseball and softball
programs across spectrum of beginning to competitive play
• Align organization goal with established programs that can help deliver on it
• Where are we today?
• We serve beginners at the youngest age groups (TBall, CP) pretty well
• We serve the recreational player starting to become competitive in the
middle age groups (MKP, Minors) pretty well
• We serve the recreational player in the older age groups (Majors, Juniors)
pretty well
Tuesday, October 30, 2012

22. Where can we improve?
• Provide a deeper program of training and games for kids wanting more than a
recreational level of play
• Provide a higher level game for older kids (i.e. 50-70 program with full rules)
• Provide clear path for kids to progress from beginner player to competitive
player and play like-skilled players
• Provide opportunity for kids/teams to play “outside the local league”.
Currently, it’s difficult to take teams and play outside of the Little League
context
Tuesday, October 30, 2012