1. Victoria Lawrence
1 of 2
2 Tennyson Close, Braintree, Essex CM7 1AB
jazzervic@hotmail.com • 07747 844199
CAREER SUMMARY
I am a skilled, discrete and innovative senior PA with extensive experience in supporting the Chairman of
a FTSE 100 company and currently working for the Managing Director and Commercial Director for a very
successful manufacturing company. I am an excellent communicator who works well under pressure and
enjoys learning new systems.
KEY SKILLS
ORGANISATION - Excellent skills with the ability to prioritise and use initiative under pressure
COMMUNICATION - Communicates effectively at all levels internally and externally
SELF MOTIVATION - Motivated by challenging opportunities and with a strong desire to succeed
CONFIDENTIALITY - Manages responsibly information which is of a sensitive nature
PERSONAL DRIVE - Enthusiastic and well driven individual with a positive attitude
TIME MANAGEMENT - Experience of working under pressure to a high standard to meet deadlines
TEAM PLAYER - Enjoys working with others to achieve desired goals and takes on a natural
leadership role with colleagues
IT SKILLS - Highly competent in many applications and agile in new learning’s
BUSINESS EXPERIENCE
ALSTONS UPHOLSTERY, COLCHESTER
Oct 13 – Current Marketing Executive / Personal Assistant
Assisting the Managing Director and Commercial Director with day to day PA support (i.e. fielding calls,
meeting external visitors, ensuring Directors fully prepped for meetings each day, expenses).
Attend, take and distribute minutes for Board Meetings.
Attend TTM meetings, take and distribute minutes.
Arranging employee retirement gifts and 25 year presentations.
Responsible for the Canteen and supervisor of Canteen Assistant.
Responsible for the office environment and managing the Office Cleaners.
Travel arrangements for Managing Director, Commercial Director and staff throughout the year.
Prepare sales packs on new products for reps and staff.
Analysing figures on products for the Commercial Director.
Annalise and generate figures from database to compile charts for presentations for the Company Reps.
Working with the designer to put together exhibition and show van lists.
Sourcing and booking photo shoot locations whilst coordinating furniture lists for photography.
Working with external contacts to design swatch front covers and line drawings.
Coordinating the development and printing of the yearly Trade Talk magazine for customers.
Arranging, attending and assisting at the annual furniture show at the NEC.
Nov 12 – Oct 13 Personal Assistant to Managing Director, Chairman & Operations Director
Maternity cover
Providing efficient and confidential PA support primarily to the Managing Director, Operations Director and
Chairman.
Processing all correspondence, administration, typing, filing, organizing travel/hotel/car hire.
Attend, take and distribute minutes for Board Meetings, JCC, Health & Safety, Time to Market, Fabric &
Quality meetings.
Preparation for meetings, generation of reports, analysis of statistical data and other management reports.
Screening all telephone calls.
Maintain documentation for fleet cars, services, MOT’s, tax and insurance are up to date.
Consolidate monthly credit card statements; reconcile petty cash and foreign currency.
Responsible for the Canteen and supervisor of Canteen Assistant.
Responsible for the office environment and managing the Office Cleaners.
Work alongside Health and Safety Consultant providing administration support and analyzing accident
report statistics and reports for meeting.
Attending and assisting at the annual furniture show at the NEC.
2. Victoria Lawrence
2 of 2
ARTHUR J GALLAGHER
Jan 12 – Nov 12 Personal Assistant to Trustee Services Consultant
Reason for leaving: Redundancy
Provide support to the Pension Client Service Consultant consisting of diary management, preparation
and distribution of agenda packs for trustee meetings
Main point of contact with external clients including trustees
Day to day communication with investment managers to obtain fund sheets and breakdown analysis
for client pension fund arrangements
Travel arrangements for consultants and clients
Preparation and distribution of minutes to clients and trustees to meet deadlines
Manage action points from minutes
Copy type and formatting of reports, project updates and presentations
Project manage production of trustee report & accounts; obtaining information from accounts, auditor,
investment manager and actuary – collating all info in due time for audit date
Raising monthly and quarterly regular fee invoices for clients using 1st Software including maintaining
commissions received
MAN GROUP PLC, LONDON
July 1999 – January 2012
PA to Chairman (+ Head of Strategy and Corporate Finance since Sep 11) June 02 – January 2012
Reason for leaving: Redundancy
Provide secretarial support consisting of diary management, booking flights, hotels, transport,
travel itineraries, currency for Chairman, Head of Strategy and Board of Directors.
Schedule meetings worldwide therefore covering different time zones (inc. video conferences and
conference calls) including booking meeting rooms, IT facilities/assistance and refreshments.
Extensive diary management for the Chairman, CEO and the company chauffeur
Collation and distribution of highly confidential reports and presentations for the Board,
Remuneration and Audit and Risk committee’s
Production of private and confidential reports/materials to various management committees
Coordinating board off site meetings and dinners, consisting of venue booking, travel logistics and
ensuring the off site’s run smoothly and professionally
Fielding calls, e-mails and typing correspondence (80 wpm) in a confidential and professional approach
Maintaining effective relationships with external investors and shareholders
Minute formatting and distribution to board members
Cover and support the Chief Executive’s PA and Group Finance Director's PA
Management and supervision of team secretary for the Group Management department distributing
work and managing the individuals workload
Assisting with interim and preliminary result presentations and annual general meetings
Authorising and coding of invoices using Agresso whilst monitoring costs and raising queries where
necessary
Organising client and employee events
Wimbledon debenture tickets for client entertainment purposes
Arts and culture memberships for employee benefits:
Put forward proposals to CEO / Renew and tailor new memberships
Monthly e-mail of ticket offers to employees including managing ticket allocations
Effective relocation of directorate to new head office premises with responsibility to ensure that all logistics
including offices, conference rooms, migration to Microsoft 2010 met deadlines
Ad-hoc duties required on a regular basis, liaising with internal and external contacts, coordinating IT
requests, research, dictation, expenses, office supplies, file maintenance, archiving
PA to Group Financial Controller Sep 00 – June 02
Diary, travel, management, expenses, currency, monitoring department holiday and sickness
Annual and interim report process including proof reading drafts and final plate pools
Liaising with auditors and typing statutory accounts
Preparing presentations using PowerPoint
Junior Secretary July 99 – Sep 00
Secretary to Group Finance and Accounts Department and assisting PA to the Group Financial Controller
Responsible for reconciliation of petty cash, currency ordering and distribution for employee trips
3. Victoria Lawrence
3 of 2
IT
Microsoft Office:
Advanced: Word / Excel / Outlook / PowerPoint
Basic: Access
Internet and Intranet
Cognos (Manufacturing analytical program)
Agresso / Condeco (room booking system)
1
st
Software
Audio typing
EDUCATION
Sep 97 – June 99 Braintree College NVQ Business Administration Level 3 & A Level Dance
Sep 92 – June 97 Alec Hunter High School 10 GCSEs: Grade A – D
PERSONAL DEVELOPMENT
March 99 Qualified Jazzercise Instructor
October 08 - 12 Jazzercise Quality Coordinator
July 03 International Dance Teacher Association
Qualified dance teacher of tap, ballet and freestyle. Jazzercise Instructor and class owner
Regularly teaching and organising exam and show work from 5 to 30 year olds
Management and supervision for team of instructors, including mentoring and providing regular feedback