Creating a Requisition

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Entering a Requisition into SOARFIN (PeopleSoft Software)
By Vanessa McCullum

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Requisitions
On the campus of The
University of Southern
Mississippi, purchases are
made by individual
departments mainly with
departmental procurement
cards or requisitions.
This presentation will focus on
requisitions.

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PeopleSoft Software
The software application, a financial management system, used to
create requisitions is called PeopleSoft by Oracle®.
This software is used for financial control and reporting.

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What is a requisition?
 A requisition is the means by which a buyer is able to
purchase goods.
 Goods can be purchased without immediate payment.
 Once goods are received by the purchaser, then payment is
sent to the vendor.
 A requisition is a customer’s IOU.

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Details of a Requisition
 Vendor information
 Description of goods
 Price of goods
 Quantity of goods
 Account(s) to be charged
 Requisition requester

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Submitting a Requisition
 One must be trained to use the PeopleSoft software to enter a
requisition.
 Only authorized personnel can enter a requisition
 Requisitions are entered by budget authorities,
administrative assistants, and secretaries

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When the requisition is created
 Once the requisition has
been created, it has to be
approved by the purchasing
department.
 Once the requisition has
been approved, it then
becomes a purchase order.
 The purchase order is then
sent to the vendor so the
order can be fulfilled.

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Requisition / PO Fulfilled
 Goods are sent to the purchaser.
 The requisition/PO has to be received/released in the
PeopleSoft system in order for the vendor to be paid.
 Once the process of receiving and releasing of the purchase
order, the check is mailed to the vendor by the accounts
payable office.

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That’s the Process in a nutshell!
The End

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Images Credit
 http://www.freedigitalphotos.net/images/Other_Science_and_Te_g342.h