Curious about Vaccine Finder and how to enroll? Signed up, but unsure how to navigate the system? This tutorial will help you register for, and add your provider information to HealthMap Vaccine Finder, the one-stop shop for finding vaccines near you.

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Informational Webinar
Thursday, August 13, 2015

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Agenda
 Signing Up
 What’s New This Year
 Submitting Data
 Viewing/Editing Data
 Help

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Signing Up

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Signing Up
Fill out the form at vaccinefinder.org/admin/signup
Wait until you receive an email confirming your account
has been approved to proceed (usually within 24 hrs).

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What’s New This Year

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What’s New
 Flu vaccines
 The “all ages” field has been removed
 Please include any restrictions on ages you can vaccinate in the
“Notes” field
 Routine vaccines:
 New formulation information for:
 Meningococcal
 Pneumococcal
 HPV
 The “Rx required” field has been removed
 Please include in “Notes” field any vaccines that require a
prescription

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2015-2016 Flu Vaccines
 Trivalent
 Intradermal
 High-Dose
 Quadrivalent
 Cell Based
 Recombinant
 Nasal Spray

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2015-2016 Routine Vaccines
 Hepatitis A
 Hepatitis B
 Shingles/zoster
 MMR
 Td
 Tdap
 Varicella
 MenACWY
 MPSV4
 MenB
 PPSV23
 PCV13
 2vHPV
 4vHPV
 9vHPV

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Submitting Data
Uploading Individual Location or Multiple Locations

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Uploading an Individual Location
Click the “Add Provider” tab in the upper right corner.

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Uploading an Individual Location
Fill out the information in the Individual Provider Entry Form

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Uploading an Individual Location
Enter any information on age restrictions on vaccination, insurance
accepted, and clinic hours. Select your provider type (clinic, pharmacy,
health department, etc)

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Uploading an Individual Location
Enter date ranges you want your flu vaccine clinics/locations to
appear on the map.
You will NOT show up on the map if you leave the date field blank!
Check off the vaccines you offer and include how you’d like to
display pricing.

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Uploading an Individual Location
Repeat for the Routine Vaccines.
Date ranges do not apply to routine vaccines.

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Uploading an Individual Location
Click Submit at the bottom of the page.

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Uploading Multiple Providers
To upload a spreadsheet, download a sample
spreadsheet template from the Add Provider page.

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Uploading Multiple Providers
Fill out the template using Excel or similar software.

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Uploading Multiple Providers
There are a number of formatting guidelines. To access the guidelines
document, go to the Help page.

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Formatting Rules
Here, you can download a pdf of the formatting
guidelines.

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Formatting Rules (abridged)
 Rule 1: Your spreadsheet must be saved as a comma
separated values document (.csv)
 Rule 2: Certain fields are required.
 Rule 3: Some fields are a simple yes/no answer.
 Rule 4: The address fields have special rules.
 Rule 5: Other miscellaneous requirements.

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Uploading Multiple Providers
Once your spreadsheet is ready, return to the Add
Provider page and click “Choose File”

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Uploading Multiple Providers
Select your saved .csv file.

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Uploading Multiple Providers
Click Submit.

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Uploading Multiple Providers
The system will take a few moments to geolocate your
clinic/pharmacy locations. This may take a while if you
have many locations.
Do NOT close the window or tab while the file is uploading.

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Uploading Multiple Providers
If there are any errors with your spreadsheet, you will see
error messages with instructions on what to correct.
If all goes well, you will see this “successfully uploaded”
message.

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Viewing & Editing Data

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Provider List Tab
The Provider List tab shows a table of your locations.
You can filter to find a specific location, or click on
column headers to reorder the list.

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Edit an Individual Location
To edit a single location, click on its name in the
Provider List table.

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Edit an Individual Location
Edit any information in the Entry Form.
Be sure to click Submit at the bottom of the page!

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Edit Multiple Locations
First, download a spreadsheet of your existing data,
found on the Provider List and Add Provider tabs.
This helps avoid any duplication of locations!

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Edit Multiple Locations
Make any changes in your downloaded .csv file. Be
sure to follow the guidelines found in the Formatting
Rules document.

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Edit Multiple Locations
Return to the Add Provider tab, and upload your
updated spreadsheet.

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Help
Where to turn when you need assistance

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Help Tab
The Help tab includes step-by-step instructions, including
screenshots, for the most common tasks you’ll need to
perform to keep your listing up to date.
For anything not covered here, email us at
vaccine@healthmap.org

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Connect with us!
vaccine@healthmap.org
@VaccineFinder
facebook.com/vaccinefinder