Charts and pivot tables in Excels

2. Sorting Data
 Sorting data reorders the rows in a worksheet based on
the content in a particular column.
 You can choose Sort Ascending or Sort Descending.
 Sort Ascending will place data in alphabetical order or
with the lowest numerical value on top.
 Sort Descending will place data in reverse alphabetical
order (i.e., starting with z) or with the highest
numerical value on top.
 Excel also provides option to sort by cell color, font
color, and cell icon.

3. Sorting with Custom Lists
 Custom Lists is used to sort data based on
specifications you provide, such as days of the week or
months of the year.
 Excel provides a number of built-in custom list
options.

4. Creating a Chart
 Charts visually display the data entered in a worksheet.
 Excel has 11 chart types. The following slide shows the
5 most commonly used charts.

5. Creating a Chart

6. Creating a Chart
 There are four basic parts to a chart:
 Plot area
 Value (Y-axis)
 Chart area
 Category (X-axis)

7. Creating a Chart

8. Customizing a Chart
 Once a chart has been created, a Chart Tools group
appears on the User Interface Ribbon.
 Note : The chart must be selected to use Chart Tools.
 This group has three tabs that help when customizing
a chart: Design, Layout and Format.

12. Pivot Table
 A Pivot Table is an interactive list that filters, sorts and
rearranges data in a specified order.
 To create a Pivot Table, the used must be in list form.
 List form is where each piece of data has its own row.
 Pivot tables allow us to "slice and dice" data any way we
want and perform complex calculations.
 Summarize huge amounts of information.
 Helps you find hidden trends and relationships.

13. Customizing a Pivot Table
 Pivot Table Field list: this dialogue
box appears after a Pivot Table has
been created.
 Any time this is open, you are able
to edit a Pivot Table.
 It is used to add and remove items
from the Pivot Table and contains
afield for each of the columns in
your data list.

14. Customizing a Pivot Table
 Once a Pivot Table is created, a Pivot Table Tools
group appears on the User Interface Ribbon.
 This group has two tabs : Options and Design

17. Workbook Sharing
 The Workbook Sharing function is a setting that
allows separate users to edit a workbook at the same
time.
 This function is useful when multiple people are
collaborating on a workbook.

18. Comments
 Comments can be inserted into specific cells. This can
be helpful when collaborating on a workbook.
 When a comment is inserted, a small red triangle
appears on the top right corner of the cell to indicate
that a comment has been added.
 Once a comment is inserted, three options are
available:
 Show.Hide Comment
 Delete Comment
 Edit Comment

20. Track Changes
 When multiple people are making changes to a single
workbook, it’s help to know who made each changes.
 Track changes provides a record of changes and
assigns a different color to each user contributing to
workbook.