Telescope Bibliography Cookbook: Creating a Database of Scientific Papers that use Observational Data. Authors: Sandra Kitt and Uta Grothkopf, ESO Library. Presentation held at LISA VI, Pune, India, February 2010.

1. Telescope Bibliography
Cookbook
Sandra Kitt & Uta Grothkopf
European Southern Observatory Library
LISA VI, February 14-17, 2010, Pune, India

2. Telbib purpose
From ingredients to the final dish
(Complete the life-cycle of data)
Observing programs
Telescope bibliography Data archive
Papers
LISA VI, February 14-17, 2010, Pune, India

3. Ingredients
Access to scientific literature, e.g. via ADS
Ideally: full-text search tool, e.g. FUSE
Database for managing records of papers
Policy to determine which papers qualify
Method for assigning keywords or tags
Data archive to link papers and observations
LISA VI, February 14-17, 2010, Pune, India

4. ESO Science Archive
Observing Dates
ProgramIDs
Authors
Telescopes / Instruments

5. ESO Science Archive
Program IDs from ESO Archive

6. Cooking time
Depends on
telbib database content
➡ bibliographic record
➡ tags, keywords
➡ program IDs
➡ details provided by authors of papers
LISA VI, February 14-17, 2010, Pune, India

7. Fast-Food Recipe
High heat for fast result
Institutional policy applied by authors
ESO: program IDs in footnote
Also check Acknowledgments, Facilities,
Observations, Abstract, Tables
Verify programs !
LISA VI, February 14-17, 2010, Pune, India

8. ESO + program IDs
in footnote
LISA VI, February 14-17, 2010, Pune, India

9. 2009: approx. 60% ESO + program IDs
proIDs in footnote or in footnote
acknowledgments
LISA VI, February 14-17, 2010, Pune, India

10. e
Examples 1
Program IDs in Footnote
Instruments in Facilities
Program ID in text
Program IDs in Table
LISA VI, February 14-17, 2010, Pune, India

11. Medium-speed Recipe
Simmer under moderate heat
Paper:
Check Observations section or Tables for
observing dates
Data Archive:
Check authors’ names + observed object
(does not work for archival observations)
Check instruments + observation dates
LISA VI, February 14-17, 2010, Pune, India

12. e
Examples 2
Observing dates in Observations section
Observing dates in Table
LISA VI, February 14-17, 2010, Pune, India

13. Slow-Food Recipe
Reduce heat, continue cooking
Read full-text carefully, look for previously
published papers in same series
Check Acknowledgment: data provided by
colleagues?
Observations taken during technical time
w/o proper program IDs?
LISA VI, February 14-17, 2010, Pune, India

14. e
Examples 3
Data taken during technical time
Observing date + instrument + object
in text
Referring back to previously published paper (Paper I)
Acknowledgment of observers who provided data
LISA VI, February 14-17, 2010, Pune, India

15. Final Steps
When all else fails...
Contact author for clarification
LISA VI, February 14-17, 2010, Pune, India

16. Result
Delicious meal that
serves many people
(Database that links
published literature
with observational
data, and vice versa.)
LISA VI, February 14-17, 2010, Pune, India