URBACT Summer University 2013 - Labs - Low Carbon Transition - Session 4

URBACT LAB
SESSION 4
Final Check

LAB 4 – FINAL CHECK
URBACT LAB 1 SESSION 4 2
1. Feedback from the ULSG @ work 3
2. Checking coherence of the LAP
3. Thinking ahead about monitoring
4. Introducing the URBACT self-assessment tool
5. Explaining the “Dragons den”

WHERE ARE WE IN PLANNING CYCLE MODEL?
Problems
Stakeholders
Evidence
Results
Ideas
Actions
Resources
Check
Consultation
Launch
Problems
Stakeholders
Evidence
Results
Ideas
Actions
Resources
Check
Consultation
Launch

COHERENCE OF LAP
• WHY check?
• WHEN check?
• HOW to check…

COHERENCE OF LAP
1.
2. Expected results
Problems – Needs - Opportunities
4.
Results
CHECK
Do expected results correspond
to problem?
CHECK:
Do action supports
achievement of objective?
CHECK:
Do Actions contribute to
achievement of results?
CHECK:
Do Result contribute
to solve problem/address
stakeholder needs?
3.
Actions

360 DEGREE COHERENCE OF LAP
Check Results Actions
Sustainable
and integrated
social are there …? are there …?
environmental are there …? are there …?
economic are there …? are there …?
cross-sectoral
cross-thematic
are there …? are there …?

COHERENCE OF LAP
1. Example where coherence was improved after checking
Intended results: Expansion of space capacity for mayor functions
• Housing by 10.000 m²
• Hotels by 5.000 m²
• Social infrastructure by 3.000 m²
Conflict: Through checking it was realized that only 15.000 m² are
available.
Solution: Definition of a process to coordinate which function at
which location is to be realized best and monitoring that the
intended results per function are not exceeded.

COHERENCE OF LAP
Exercise: 30 minutes
In ULSG groups (staying in this lab room) check your
Action Table and portfolio using the 2 tools.
Deliverable: adjust plan if necessary

PROJECT MONITORING

GENERAL OBJECTIVES OF MONITORING
1. Observing and analysing
2. Reviewing the performance- output achievement
3. Providing information to the general public and giving
advisory services
4. Supporting evidence based decision making and taking
corrective actions

THE URBACT SELF ASSESSMENT TOOLS

THE URBACT SELF ASSESSMENT TOOLS: ULSG
ULSG
Main Headings:
Frequency of meetings
Organisation of ULSG
Diversity of members
Participation of residents, users, business…
Empowerment of users, citizens
Other voices
Involvement of managing Authorities
Leadership
Animation and structure of meetings

THE URBACT SELF ASSESSMENT TOOLS: ULSG
Local Action Plan
Network
Completed by
Instructions
Indicators
Score
awarded out
of 5
Evidence for score
- why was the score given -
Indications for scoring
Frequency of meetings 0
score 1: LSG has few meetings (e.g. One per year)
score 3: Regular meetings, no info on participation
score 5: Regular and frequent meetings with high level of
participation, links to meeting notes
Organisation of LSG 0
score 1: not enough time, part of another meeting
score 3: More time, but not well organised
score 5: Enough time, well organised
Diversity of LSG
membership
0
score 1: ULSG dominated by public officials from
municpality
score 3: ULSG mostly public officials but other agencies
involved
score 5: Involvement of all three sectors, (public, private,
civil society)
Participation of residents,
users of service or
businesses
0
score 1: No effort made to consult with users or residents
(or businesses)
score 3: Some efforts are made to consult
score 5: Either full involvement of
users/residents/businesses in LSG meetings or specific
meetings held to engage them
For each indicator (row) complete the score column by entering a score between 1 and 5 where 1 is weak and 5 is strong. You can use
the score criteria on the right to see what score to give.Complete the evidence column for each indicator.
GOVERNANCE & DECISION MAKING
Self- assessment tool for
URBACT Local Support Groups
put name of your city here
put network name here
put your name here

THE URBACT SELF ASSESSMENT TOOL: ULSG

THE URBACT SELF ASSESSMENT TOOL: LAP
0
0.2
0.4
0.6
0.8
1
Process and
governance
Content of action
plan
Integrated
approach
Finance and project
planning
EU and URBACT
added value

PITCHING THE LOCAL ACTION PLANS IN LAB 5

THE PRESENTATION
• Each ULSG @work group selects 1-2 people to present the
LAP in 5 minutes
• The presenters can use 3 pp slides, flipchart, other media
• The presentation focuses on the action table developed in
Lab 3, and makes use of/reference to all portfolio materials
• The presentation will be delivered to a panel of 4
representatives (1 from each of the other ULSG @work
groups) and the Deputy Mayor in front of all Lab members

THE LAP PORTFOLIO
• Lab 1 Problem Tree
Validated Stakeholder List
• Lab 2 Expected Results
Evidence Enhancement Table
• Lab 3 Action table
• Lab 4 Presentation

CRITERIA FOR SUCCESS
(SCORE EACH CRITERION FROM 1 TO 5)
Criteria Score
1. Coherence between problem, actions and results
2. Addressing the deputy mayor’s challenge
3. Feasibility
4. Integrated approach
5. Quality of presentation
Total

THE PANEL
• Each ULSG @work group selects one panel member
(different to the LAP presenters)
• Each panel member is given a role (managing
authorities, private enterprises/funders, local
residents...)
• They listen to the presentation (5 min)
• They ask questions (5 min) from the perspective of their
particular role
• Questions can be asked from the floor (whole Lab
group)

ULSG@WORK 4
• Time
• Objective: Prepare pitch
• Tasks: to prepare to pitch
• Tool: Portfolio+ 3 slides (written) + ????
• Deliverables:
• Dragons Den pitch
• 1 slide Unique Selling Proposition at lunchtime

FINAL REFLECTIONS
• What have you learnt?
• What will you do differently in future?

URBACT Summer University 2013 - Labs - Low Carbon Transition - Session 4

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