The document provides training on effective communication and presentation skills conducted by Value Resources over three days from January 28th to 30th. It covers topics such as structuring presentations, the four facets of a good presentation including image, speech, materials, and delivery. Additional tips covered include preparing for a presentation through audience analysis and research, handling questions, overcoming nerves, and extempore speaking. The goal is to help participants learn how to effectively structure and deliver presentations.
3. What is a Presentation?
• A speech or talk in which a new product, idea,
or piece of work is shown and explained to an
audience.
• An activity in which someone shows,
describes, or explains something to a group of
people
5. Flow of a Presentation
Wrap up
Say what the talk has tried to do and what action listeners need to take now
Content
Say your point Give details of your point Summarize material for your point Repeat all points
Forecast
Say what points you are going to make
Introduction
Tell why you are talking and what you are trying to accomplish with this talk
7. The 4 Facets
Image
• Image is with
regards to your own
physical
presentation
• Dressing should be
business
conservative
• Well groomed
• Smell nice!
8. The 4 Facets
Speech
• Formal jokes (That too
only in the beginning)
• No first names
• Elevated Language
• Generalized anecdotes
9. The 4 Facets
Materials
• Elaborate Color Slideshow
• Provide paper copies of
presentation to your audience
• Make use of videos
• Computer based presentation
10. The 4 Facets
Delivery
• Stand confidently in
front of the group
• Use hand gestures
(Do not overdo them)
11. Presentation Skills
The Beginning
Should be carefully
designed
•humor, question, story, facts &figures
•- well rehearsed yet natural
•Add personal examples to relate to the audience
Get attention
• listen to their needs
•Personal examples from the audience
Motivate audience
to listen
12. Presentation Skills
Preparation – Structure (middle)
Sequence
should be
logical &
understandable
Value of visual
aids, charts,
handouts etc.
13. Presentation Skills
Prepare Closing
Last 2 to 2.5 minutes are as critical as the first five minutes for a successful presentation
Summarize- highlight important points and key messages
Seek Validation
Conclusion
Suggest action- 5 wives and a husband
14. How to conduct research for a presentation
Conduct research
through a variety
of sources
Carefully
evaluate the
quality of what
you find
Consider what in
particular, will be
the most
relevant to your
presentations
purpose.
16. During the Presentation
Presentation
Good eye contact
Be Confident
Good vocal
projection
Good variation in
tone
Good vocal clarity
Natural vocal rate
(not too fast/too
slow)
Good
posture/not
leaning on
lectern
No distracting
habitual
behaviors
17. Content of Presentation
Presentation has
distinct beginning,
middle, and end
Transitions are
used to move from
topic to topic
Content is clear
(not muddled)
Organization is
smooth (not
disjointed or
awkward)
Vocabulary used is
appropriate
18. Presentation Skills
Preparation: Audience Analysis
What is the
audience
interested in?
What does the
audience want?
What does the
audience already
know and needs
to know?
What are their
needs,
expectations from
this presentation?
How will the
audience benefit
from this
presentation?
20. As a presenter you should
Generate interest by
changing pitch and speech
pattern.
Don’t give lots of
information.
Turn statements into
questions - “So, why do you
think we chose gender
stereotyping?
•(PAUSE FOR EFFECT)
•“We chose it because it occurred in
the highest number of situations.”
21. Continued..
Build confidence in
Using your voice (clarity and volume)
Using body language (gestures, facial expression)
Timing (speed, detail, length)
Responding to audience (eye contact, changing pace given cues)
Dealing with nerves
22. What do you do
when you are
nervous?
What strategies
can you adopt to
overcome them?
23. Nerves Curve
The week
prior to
your
presentation
The day
of
your
presentation
10 mins
before
you
go in Your first nervous
5 mins
Curve falls
steeply away
once you have
started
24. Tips to handle nerves
Rationalize feelings
Take deep Breaths
Be well prepared
Stay in control
Get the first few
sentences out of the way
share a story or anecdote
in the beginning of your
presentation
25. Presentation Skills – Handling questions
Remain confident
Be prepared
Anticipate and keep answers ready
When a question is asked, you can give yourself some thinking time by repeating it back
Sometimes questions themselves give you a lead to highlight your point of view
27. Prepare:
Nothing helps ease
the fear of public
speaking than
knowing your
material.
Don't Memorize:
know your material by
remembering key
points and on sub
topics and examples
to cover.
Connect with your
audience:
During your talk look
these people in the
eye to ease your
nerves and connect
with your audience.
Engage the audience
with questions
29. Facts - Facts can have a
major impact on an
audience, particularly if
they are shocking
Quotes – People tend to
like quotes and they can
help ease you into a
topic by enlightening the
audience.
Rhetorical Questions –
These allow you to
gently ease into a
presentation
Short Anecdotes A well-
developed story can hold
an audience attention
simply because of their
desire to get to the end
message!
31. Extempore Presentation
The word "Extempore" has actual meaning lying
in the context of stage impromptu performances.
Extempore speaking is the term used for a non-
formally prepared speech.
32. How to go about it?
• Start with a good introduction
• Move smoothly to the body of the what you have to speak
using the theme of the Extempore as a connecting link
between introduction and the main text of speech.
• Sound original and spontaneous.
• End with an impactful conclusion.
33. Do’s of Extempore Speech
• Do listen to the topic carefully.
• Do try to give a good introduction
• Do try to be spontaneous
• Do maintain a good eye Contact throughout.
• Do modulate your voice to stress on key points
• Do try to end the topic smoothly.
34. Don’ts of Extempore Speech
• Don’t sound clichéd & unimaginative
• Don’t start your response without listening to the topic.
• Don’t exhibit ungainly body language
• Don’t repeat the ideas to fill the time available.
35. Presentation Skills – tips to
remember
Structure the content in line with the audience’s needs
What do you want to tell the audience?
What is your objective?
Prepare keeping in mind the time allotted
Anticipate the questions and prepare
Collect material from a variety of sources
Arrange points logically and sequentially
Prepare handouts as well
36. Know about what you want to say.
Look at people when you speak to them.
Speak clearly and keeping what you say simple and uncomplicated.
Ensure that your words, body language and voice match what you are
saying.
Give clarity to what you are communicating by attending to signs of
other people’s confusion, resentment or lack of interest.
Summarise and check that people understand you.
