3. Contents of this Presentation
The Key Areas & What they mean
Create your first Employee File
Initializing & Defining The Employee
Information Manger
4. The Key Areas & What they mean
Define the Employee
Define the company
Information that needs to
within the system.
be captured by the
system.
Company EIM Admin
Profile
Employee
Information
Manager
Creating Employee File, updating the employee file.
5. First Look at
Employee Information Manager
Company EIM
Profile Admin
Employee
Information
Manager
Creating Employee File, Updating the Employee file.
6. Employee Information Manager
• This is where all Employee Information are
Why? entered to the system and the Employee
File is created.
Employee Employee
Where? • This is done under Master Information
• Yes.
Is this section
mandatory? • But not all sections in the EIM is mandatory
to create the employee file.
• Next few slides will explain how this is done
How?
in the “EIM Admin” section.
8. Key Points to Remember
Marked in Pale Yellow are the Mandatory
Fields.
Make sure all Mandatory Fields are
completed.
The Minimum you will need to fill out to
create the Employee File are the
mandatory fields.
Make sure you always press Save
after completing each step.
9. Employee File Creation
Basic Employee File Creation in a 6 Step Process
Step:1 Step:2 Step:3
Click Employee Click Personal Click Job tab Fill
Information, fill out tab, fill out Job
details details Information
Step:5 Step:4
Click
Press Click Job Status
Work Station
Save & fill out details
& fill out details
Step:6
Click Reporting
Hierarchy from Add Direct & In
Module Options Direct subordinates
Save
10. Employee File Creation Illustrated.
Step 1
Employee No is auto generated, but can
be set to manual input upon request.
It should always be in 6 digits ex: if
employee no is 50, in the system it
should be 000050. This length can also
be adjusted upon request.
Step 2
In these sections the minimum you
will need to complete are the
mandatory fields.
Tips:* All Mandatory fields will be highlighted in yellow.
11. Employee File Creation Illustrated contd..
Step 3
The box should be
ticked off for the newly created
employee profile to be active in the
system.
Step 4
Barcode No should be a unique number for
an employee. This is the number used for
attendance. e.g. Clock Number for the
employee.
12. Employee File Creation Illustrated contd..
Step 5
Should select the appropriate
Company structure for the
particular employee file that is
been created. In this case for
Mrs. Marry Anne.
Make sure to click to
confirm the selection.
Finally Click Save to
complete the Employee
File creation.
13. Linking Employees in the Reporting
Hierarchy illustrated.
Press Add to search and select
Step 6 employee and press Save to
confirm Direct or Indirect
subordinates .
Direct Indirect
Subordinate Subordinate
This allows the administrator to view
Direct & Indirect supervisor.
14. Congratulations you have created your first Employee File
in
The completed form will
look as the one on the
left.
Now you can enter further
details available on the other
tabs as you wish.
To enter data to an existing file
use Edit button and Save at
the end.
16. Company Profile
Define the virtual
company in the
system.
Company
Profile
EIM
Admin
Employee
Information
Manager
17. Company Profile
• To capture employee data at one or many locations.
• To allocate employees according to the organization
Why? structure.
• To allocate cost centers.
Company
Where? • This is done under HR Admin
Profile.
• Yes .
Is this section
mandatory? • This section builds the structure of the
company in the system.
• Next few slides will explain how this is done
How?
in the “Company Profile” section.
19. Company Profile
Defining the Company Profile is a 3 Step Process
Step 1:
Click Company Click
Profile on the Module Location
Option Menu and fill out details and Save
Step 3: Step 2:
Click Click
Cost Center and fill details Company Hierarchy and fill
Save out details and Save
20. Company Profile Cont..
Under Location You will be defining the location /locations where your company
.
is physically located at.
Step 1
Enter Company
Location under
Description
Select Country
Save
Tip: Highlighted in yellow are the mandatory fields.
In all parts "Code” is auto generated.
21. Company Profile Cont..
Under Company Hierarchy section you will be defining your company hierarchy.
Select Level Step 2
e.g. Group,
Sector Select the
relevant from
the
Select top predefined
hierarchy name list.
Type in
Description
System wont
allow you to
Select Country & save with out
Location completing
these
sections.
Save
22. Company Profile Cont..
Under Cost Center you will be defining the different cost centers that associated in
your company.
Step 3
Add the name of
the cost center in
Description
Select the
Hierarchy
Save
Tips: This section is Mandatory .
23. EIM Admin
Defines the Employee
Information That will be
captured by the
System.
Company
EIM Admin
Profile
Employee
Information
Manager
24. EIM Admin
• To specify what employee information are captured.
Why You Do This? • To organize the captured information.
EIM
HR Admin
Where You Do This? • This is done under Admin
• No Not all parts under this section is mandatory .
Is this section
• In fact only one section is mandatory others are will be
mandatory? according to company needs.
• Next few slides will explain how this is done
How you do this?
in the “EIM Admin” section.
25. EIM Admin- Structure
EIM
Admin
Job
Currency Type
Information
Qualification
Information Salary Grade
Membership Mandatory sections
Corporate
Benefit Title
Nexus
Non Mandatory
Designation
Census
Nationality &
Religion
Geographical
Location
Extracurricular
Activities
Dynamic Fields
26. Job Information Structure
Job
Information
Currency Corporate
Salary Grade Designation
Type Title
Pre-defined
Next Few Slides we will be looking How we define these mandatory tabs.
27. Job Information
Defining the Job Information in 3 Step Process
Step 1:
Click
Salary Grade fill out
details and Save
Step 3: Step 2:
Click Click
Designation fill out Corporate title fill out
details and Save details and Save
28. Job Information- Salary Grade
Salary Grade is also referred as Pay Grade are available in the company
are defined.
Step 1:
Enter Salary
Grade Name
Select Currency
Select Hierarchy
Set the salary
either Range or
Slot
Range:
Mid point will be
You will be setting
calculated automatically.
Save the Salary Range
for this particular
Salary Grade.
29. Job Information-Corporate Title
Company Titles are defined in this section.
Step 2:
Enter
Company
Titles in
Description
Select salary
Grade
Select
Hierarchy Top in Hierarchy Should
only be ticked if the
defining Salary Grade is at
the very top.
Save
30. Job Profile-Designation
Here you defines the designations in the company.
Step 3:
Type in the
Designation in
Description
Select Corporate
title
Select Hierarchy
By ticking Senior Management box you will
Save be able to retrieve the defining designation
when a report is run to capture all Senior
Managers.
31. Congratulations You have successfully completed the processes of
Initializing & Defining The Employee Information Manager
in
