BST Enterprise software - training customized for ISL\'s usage. Trainee\'s were provided laptops to use during the session so as to follow along hands-on.

1. E-Expense Training

2. Where BSTeExpenseExpense Report Input

3. Creating a New expense report When you open the eExpense screen you see this:

4. Creating a New expense report Click the New button at the top left:

5. Entering a date range Click and drag from the first day to the last day

7. Trip Log Button You can enter a date, time, and destination.

8. Expense Report Comment Button You can enter a long description that applies to the whole report

9. Currency Rates Button If your entire expense report is to be entered in US dollars you can use this button to specify the exchange rate:

10. Currency Rates Button The discrepancy tolerance is 1%, so you will get this error message: Click OK and continue.

11. File Attachments Button This allows you to attach an electronic copy of your receipts.

12. File Attachments Button This allows you to attach an electronic copy of your receipts.

13. File Attachments Button This allows you to attach an electronic copy of your receipts.

16. Co Pd checkbox The Company Paid checkbox would be used if you charged this expense to ISL’s credit card We do not use this feature yet, so if you check the box you will end up with an Invalid entry which turns red

17. Category Selection The categories for expenses can be found using the magnifying glass of that field.

18. General Office Expenses 1000 series Loans & Assets 600 series Safety & Sustainability 6000 Series General Expenses

19. Promotional Expenses 9000 Series 9100 is used for all Department’s Promo – use your department in the Project column

20. Project Expenses Project Expenses Use many of the General Office categories, with the exception of Project Meals: P900

21. Proposal Expenses Proposal Expenses all go to one category, no matter what they are for: PP100

22. Non-Recoverable Expenses Non-Recoverable Project Expenses are all entered under one category: NR100

23. Category Selection EXAMPLES

24. Project/Phase/Task After choosing a Category fill in the Project/Phase/Task. Use the finder if necessary.

26. Details Enter details of the receipt by double-clicking or right-clicking the amount you just entered

27. No GST If you have an expense that is not GST applicable (such as association fees) change the Tax Code to ZTX – Zero Tax

28. Receipt Nbr The Receipt Nbr field should match the order of your receipts you will attach to the report when you are done

29. Non Taxable If your expense is partially taxable and partially not, you can use the Non Taxable field to automatically calculate the correct GST

30. Decription The text box at the bottom of the detail window has an unlimited amount of space for the who/what/where/why’s of the expense

32. Replicate The Replicate button at the bottom left of the pop-up window is used if you have the same expense several days in a row.

33. Navigation Using the <<Back and Next>> buttons allows you to move one day forward or backward on the same expense line

34. Allowance Entries If you have checked off Show Unit Entry at the top of the Transaction screen you can enter Allowances such as meals and kilometers

35. Enter descriptions Enter descriptions for the units – double click the date for the pop-up window. Do not change Tax or Receipt fields for units.

36. Completed Claim

37. Save & Sign When you are finished your entries Save and Sign the report using the disk and pen icons at the top left

38. Printing Print the claim using the printer icon at the top Choose the ‘Expense Report Detail’ option

39. Preview & Page Setup When the preview of the claim comes up it needs to be changed to Landscape orientation in order to print correctly.

40. Attach Receipts Once you’ve printed the claim you should sign it and attach your receipts as always.

41. Summary Select date range Report description Category Project/Phase/Task or Proposal or Promo Amount Receipt number, tax amount, Description Save Sign Print & attach receipts

42. Questions