This document contains the Constitution and Bylaws of the Rotaract Club of the University of Professional Studies in Accra, Ghana. It establishes the club's name, purpose of promoting leadership development and community service, and sponsorship by the Rotary Club of Accra East. It outlines membership eligibility and requirements, governance structure including officers and committees, financial policies, and amendment process. The Bylaws further specify election procedures, officer duties, meeting guidelines, dues amounts, and standing committee responsibilities.

1. Constitution and Bylaws of Rotaract Club of UPSA 1
ROTARACT CLUB OF UNIVERSITY OF PROFESSIONAL STUDIES
SPONSORED BY
ROTARY CLUB OF ACCRA EAST
CONSTITUTION AND BYLAWS

2. Constitution and Bylaws of Rotaract Club of UPSA 2
TABLE OF CONTENT
STANDARD ROTARACT CLUB CONSTITUTION
ARTICLE I - Name
ARTICLE II - Purpose and Goals
ARTICLE III - Sponsorship
ARTICLE IV - Membership
ARTICLE V - Meetings
ARTICLE VI - Officers and Directors
ARTICLE VII - Activities and Projects
ARTICLE VIII - Committees
ARTICLE IX - Fees
ARTICLE X - Acceptance of Constitution and By-laws
ARTICLE XI - Standard By-Laws
ARTICLE XII - Rotaract Emblem
ARTICLE XIV - Administration
STANDARD ROTARACT CLUB BY-LAWS
ARTICLE I - Elections
ARTICLE II - Duties of Officers
ARTICLE III - Meetings
ARTICLE IV - Fees and Dues
ARTICLE V - Committees
ARTICLE VI - Amendments

3. Constitution and Bylaws of Rotaract Club of UPSA 3
STANDARD ROTARACT CLUB CONSTITUTION
ARTICLE I — Name
The name of this organization shall be the
Rotaract Club of the University of Professional Studies, Accra
ARTICLE II — Purpose and Goals
The purpose of Rotaract is to provide an opportunity for young men and women to enhance the
knowledge and skills that will assist them in personal development, to address the physical and
social needs of their communities, and to promote better relations between all people worldwide
through a framework of friendship and service.
The goals of Rotaract are:
1. To develop professional and leadership skills;
2. To emphasize respect for the rights of others, and to promote ethical standards and the dignity
of all useful occupations;
3. To provide opportunities for young people to address the needs and concerns of the
community and our world;
4. To provide opportunities for working in cooperation with sponsoring Rotary clubs;
5. To motivate young people for eventual membership in Rotary.
ARTICLE III — Sponsorship
1. The sponsor of this Rotaract club is the Rotary Club of Accra East which, through a
committee of its Rotarians, the number of which shall be determined by the club, shall provide
guidance and have supportive responsibility for this Rotaract club. The continued well-being of
this club shall depend on the continued active personal participation of the sponsoring Rotary
club.

4. Constitution and Bylaws of Rotaract Club of UPSA 4
2. The basis of organization shall be young men and women residing, employed, or studying
anywhere in the vicinity of the sponsoring Rotary club. Where a university or other institution of
higher education is located within the vicinity of the sponsoring Rotary club, the student body of
each institution may also be a basis of organization. This club is not a part of, and neither this
club nor its members have any rights or privileges with respect to, the sponsoring Rotary club.
3. This club is a non-political, non-sectarian organization.
4. In the event that the sponsoring Rotary club is terminated, the governor of the Rotary district
will seek to install another sponsoring Rotary club; if one cannot be found within 180 days, the
Rotaract club will be terminated.
ARTICLE IV — Membership
1.The membership of this club shall consist of young men and women of good character and
leadership potential between the ages of 18 and 30.* It is recommended, but not mandated, that
there be a minimum of 15 charter members when chartering a new club.
2. The method of electing members of this club shall be determined by this club in consultation
with the sponsoring Rotary club. The method of electing new members of university-based**
Rotaract clubs shall have the approval of the appropriate authorities.
3. Each member of this Rotaract club shall attend at least 60% of the club’s regularly scheduled
meetings annually, provided that absence from a regularly scheduled meeting of the club may be
made up as follows: any member absent from a regular meeting of this club may make up such
absence by attendance at a regular meeting of any other Rotaract club or any Rotary club on any
day of the two weeks immediately preceding or following the day of the absence, or attendance
and participation in a club service project or a club-sponsored community event or meeting
authorized by the board.
4. All Rotary Foundation scholars, who are within the age guidelines adopted by the board for
the Rotaract program, shall be eligible for guest Rotaract club membership during the period of
their study in another country.

5. Constitution and Bylaws of Rotaract Club of UPSA 5
5. Membership shall automatically terminate (a) upon failure to meet attendance requirements
unless excused by the board of directors of this club for good and sufficient reason or (b) by
termination of the club or (c) on 30th June of the Rotaract year in which the member becomes 30
years old.
6. Membership may be terminated (a) upon failure to continue to meet the qualifications for
membership, or (b) for cause, as determined by this club by vote of not less than 2/3 of all the
members in good standing.
*On 30 June of the Rotaract year in which the member becomes 30 years old his/her Rotaract
membership will end.
**As used in this constitution, the term "university" is intended to include all institutions of
higher education.
ARTICLE V — Meetings
1. The club shall meet not less than twice per month, as provided in the by-laws, at a time and
place suited to the convenience of the members.
2. The board of directors shall meet as provided in the by-laws.
3. Rotary International recommends each sponsoring Rotary club to designate one or more
members of its club to attend the meeting(s) of its Rotaract club(s) at least once a month.
4. Meetings of the club and of the board of directors may be cancelled during holiday or vacation
periods at the discretion of the board of directors. The board may cancel a regular meeting if it
falls on a legal holiday or in case of the death of a club member, an epidemic, a disaster affecting
the whole community, or an armed conflict in the community that endangers the lives of the club
members. The board may cancel not more than four regular meetings in a year for causes not
otherwise specified herein provided that this club does not fail to meet for more than three
consecutive meetings.
5. Minutes of the meetings of the club and board of directors shall be provided to the chair of the
sponsor Rotary club’s Rotaract committee within two weeks after each meeting is held.

6. Constitution and Bylaws of Rotaract Club of UPSA 6
ARTICLE VI — Officers and Directors
1. The officers of this club shall be a president, vice president; secretary, treasurer and such
additional officer(s) as may be provided in the by-laws.
2. The governing body of this club shall be a board of directors composed of the president,
immediate past president, vice-president, secretary, treasurer, and additional directors whose
number shall be determined by this club, all to be elected from among the members in good
standing. All decisions, policies, and actions of the board and of the club shall be subject to the
provisions of this constitution and policy established by Rotary International and its members. If
university-based, this club shall be subject to the same regulations and policies established by the
appropriate authorities for all student organizations and extracurricular activities of the
university. The board of directors shall have general control over all officers and committees and
may, for good cause, declare any office vacant. It shall constitute a board of appeals from the
rulings of all officers and actions of all committees.
3. Elections of officers and directors shall be held annually prior to 1 March by methods
compatible with local customs and procedures, but in no case shall more than simple majority of
the members present and in good standing be required for elections.
The term of office of all officers and directors shall be one year. No provisions shall be made for
a term of office shorter than one year except with the permission of the sponsoring Rotary club.
4. All incoming Rotaract club officers, directors, and committee chairmen shall be provided with
leadership training from the district Rotaract committee.
ARTICLE VII — Activities and Projects
1. Within the limits prescribed in Section 1 of Article III, this club shall be responsible for
planning, organizing, financing, and conducting its own activities and shall itself supply money,
labor, and creative imagination necessary thereto, except in the case of joint projects or activities
undertaken in cooperation with other organizations, such responsibility shall be shared with such
other organization(s).

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2. This club shall undertake among its activities at least two major service projects annually, one
to serve the community and the other to promote international understanding, and each shall
involve all or most of the members of the club.
3. This club shall provide for a professional development program for its members.
4. It is the responsibility of the club to raise the funds necessary to carry out its program. It shall
not solicit or accept more than occasional or incidental financial assistance from the sponsoring
Rotary club, nor shall it make general solicitations from Rotary clubs other than its sponsoring
Rotary club or from other Rotaract clubs; nor shall it solicit financial assistance from individuals,
businesses, or organizations in the community without giving something of value in return. All
funds raised for service projects must be expended for that purpose.
ARTICLE VIII — Committees
1. There shall be provided in the by-laws of this club the following standing committees; club
service, international service, community service, professional development, finance, and such
other standing committees as may be deemed necessary or convenient for the administration of
the club.
2. The president, with the approval of the board, may appoint such special committees as he/she
may deem necessary, citing their duties at the time of appointment. All such special committees
shall lapse upon the completion of their duties, upon discharge by the appointing president, or
with the end of his/her term of office, whichever occurs first.
ARTICLE IX — Fees
1. Each sponsoring Rotary club upon organization of a new Rotaract club shall be required to
pay an RI Rotaract organization fee equivalent to US$50 with the u “Rotaract Club Organization
List.”
2. Any fees, dues, or assessments on the membership of the club shall be nominal and shall only
be for the purpose of meeting the administrative costs of the club. Funds for activities and

8. Constitution and Bylaws of Rotaract Club of UPSA 8
projects undertaken by the club shall be raised apart from such fees, dues, or assessments and
shall be placed into a separate account. A thorough audit by a qualified person shall be made
once each year of all the club’s financial transactions.
ARTICLE X — Acceptance of Constitution and By-Laws
Every member of the club, by acceptance of membership, thereby accepts the principles of
Rotaract as expressed in its purpose and goals and agrees to comply with the constitution and by-
laws of this club, and on these conditions alone is entitled to the privileges of the club. No
member shall be absolved from the observance of the constitution and by-laws on the plea that a
copy of them has not been received.
ARTICLE XI — Standard By-Laws
The club shall adopt the “Standard Rotaract Club By-Laws,” together with such amendments as
are not inconsistent with this constitution and which may be deemed necessary or convenient for
the government of the club, provided that such amendments are adopted in accordance with the
amendment procedure prescribed in the “Standard Rotaract Club By-Laws.”
ARTICLE XII — Rotaract Emblem
1. The Rotaract emblem shall be preserved for the exclusive use and benefit of Rotaract club
members. Each member of this club shall be entitled to wear or otherwise display the Rotaract
emblem in a dignified and appropriate manner during the period of membership. Such
entitlement shall be relinquished upon termination of membership or termination of this club.
2. When displayed by individual club members, the emblem may be used without further
information. When the emblem is used to represent a club, the name of the club should appear
with the emblem.

9. Constitution and Bylaws of Rotaract Club of UPSA 9
ARTICLE XIII — Duration
This club shall exist so long as it continues to function in accordance with the provisions of this
constitution and policy relating to Rotaract established by Rotary International, or until it is
terminated
(a) by the club upon its own determination and action,
(b) by the sponsoring Rotary club upon withdrawal of its sponsorship, after consultation with the
district governor and district Rotaract representative, or
(c) by Rotary International for failure to function in accordance with this constitution or for
other cause.
Upon termination of this club, all rights and privileges relating to the Rotaract name and emblem
shall be relinquished by the club and by its members individually and collectively. The Rotaract
club shall relinquish all financial assets to the sponsoring Rotary club.
ARTICLE XIV — Administration
The constitution may be amended only by the Board of Directors of Rotary International and all
amendments to the “Standard Rotaract Club Constitution” adopted by the Board of Directors of
Rotary International shall automatically amend the Constitution.
STANDARD ROTARACT CLUB BY-LAWS
By-Laws of the Rotaract Club of University of Professional Studies, Accra
ARTICLE I — Elections
1. Election for the offices of president, vice-president, secretary, treasurer, and directors shall be
held annually prior to 1 March. A Rotaract club year is the same as a Rotary club year. Those
elected shall take office on 1 July.

10. Constitution and Bylaws of Rotaract Club of UPSA 10
2. Nominations of officers shall be made in writing. Candidates shall be voted upon at the regular
meeting following the meeting at which nominations are made. Voting shall be by secret ballot.
Those candidates receiving a majority of the votes of the members present and in good standing
shall be elected.
3. In addition to president, vice-president, secretary, and treasurer there shall be elected directors.
ARTICLE II — Duties of Officers
1. President. The president shall preside at all regular and special meetings of the club and the
board of directors. He/she shall, with the approval of the board, appoint all standing and special
committees and, in the event of a vacancy in the board of directors, shall, with the approval of
the board, fill such vacancy by appointment until the next regular election of the club. He/she
shall be an ex officio member of all committees. He/she shall maintain communication with the
sponsor club and the district Rotaract representative to ensure they are continually informed of
all actions taken by the club.
2. Vice-President. The vice-president shall succeed to the office of president in the event or
removal of the latter for whatever cause, and, in the absence of the president, shall preside at all
meetings of the club and of the board.
3. Secretary. The secretary shall maintain all club records; He/she shall keep minutes of all the
meetings of the club and board of directors, and provide copies of such to the chair of the
sponsor Rotary club’s Rotaract committee.
4. Treasurer. The treasurer shall have custody of all club funds, maintaining all necessary
records and depositing all such funds in a bank approved by the board of directors. He/she shall
report on the club’s financial status at each meeting of the club and shall hold all records
available for inspection by any club member. All disbursements shall be by check and with the
signature of two authorized officers.

11. Constitution and Bylaws of Rotaract Club of UPSA 11
ARTICLE III — Meetings
1. Meetings of the club shall be not less than twice a month, and meetings of the board not less
than once a month, at a time and place suited to the convenience of the membership.
2. A majority of the members in good standing shall constitute a quorum at any regular or special
meeting of the club. Any four members of the board, one of whom must be the president or vice-
president, shall constitute a quorum at any meeting of the board.
ARTICLE IV — Fees and Dues
1. The admission for the new members shall be GHS 10.00. Annual dues shall be GHS 20.00 per
member.
2. All fees and dues must be paid before a member will be considered in good standing.
ARTICLE V — Committees
The president, with the approval of the board of directors, shall appoint the following standing
committees:
1. Club Administration: This committee shall be responsible for conducting all the club’s
administrative activities.
2. Membership Attraction and Retention: This committee shall be charged with undertaking
programs and policies that will enhance membership attraction and retention. It shall focus on
retaining current members, helping members attain attendance requirement and restoring inactive
Rotaractors through the implementation of innovative ideas.
3. Service Project: This committee shall have responsibility for ensuring that service project are
undertaken to have a greater positive impact on the society.
4. Public Relations: This committee shall be responsible for developing programs and embarking
on various PR campaigns that will create awareness and sensitize the general public on the
existence of Rotaract.

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5. Sergeant at Arms: This committee shall maintain law and order at all the club’s engagement
for instance general meetings, project sites and social functions.
6. Fundraising/Finance: This committee shall devise ways and means of financing any and all
club activities requiring funds, in cooperation with the appropriate committee.
7. Information Technology Management: The committee shall manage the club’s information
such as newsletters, project and programs promotion among others on all social media platforms
including the club’s website.
ARTICLE VI — Amendments
1. These by-laws may be amended by majority vote of the members in good standing at any
regular or special meeting of the club at which a quorum is present, provided notice of intention
to call such a vote is given at least fourteen days earlier at a meeting of the club at which a
quorum is present, and provided such amendment is approved by the sponsoring Rotary club.
2. Nothing in these by-laws shall contravene any provision of this club’s constitution.

13. Constitution and Bylaws of Rotaract Club of UPSA 13
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14. Constitution and Bylaws of Rotaract Club of UPSA 14
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15. Constitution and Bylaws of Rotaract Club of UPSA 15
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