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Speaker Firms and Organization:
Stein Mitchell Muse Cipollone & Beato LLP
Sunil Ohri
Of Counsel
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Presented By:
April 20, 2015
1
Partner Firms:
Recommind, Inc.
Hal Marcus
Product Marketing Manager
Manion Gaynor & Manning LLP
Howard P. Goldberg
Partner
April 20, 2015
2
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April 20, 2015
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Partner Firms:
April 20, 2015
6
Recommind is a leader in information intelligence, delivering breakthrough
software applications that harness the power of information to solve concrete
business problems. Recommind customers include AstraZeneca, BMW,
Cisco, Clifford Chance, Marathon Oil, Morgan Lewis, the U.S. Securities and
Exchange Commission (SEC), Swiss Re, the U.S. Department of Energy
(DOE), White & Case and WilmerHale. Recommind is headquartered in San
Francisco and has offices in New York, Boston, London, Sydney and Bonn,
Germany. For more information go to www.recommind.com
Stein Mitchell Muse Cipollone & Beato LLP is a premier, nationally-
recognized litigation firm based in Washington, DC with a 50-year history of
representing clients throughout the United States and abroad in significant
legal matters of national importance. The Firm combines the skills of
seasoned litigators with the flexibility of a dynamic law firm to achieve
extraordinary results for its clients. Its practice focuses on commercial
litigation, antitrust & trade regulation, congressional investigations, white
collar criminal defense, False Claims Act & whistleblower, and significant
health care matters.
Partner Firm:
April 20, 2015
7
Manion Gaynor & Manning LLP (MG&M) is a national law firm focused on Products Liability and Complex Tort Litigation, and
Commercial and Business Litigation with fully integrated offices in Boston, Hattiesburg, Lake Charles, Los Angeles, New
Orleans, Providence, San Francisco and Wilmington.
Our focus on providing strategic, responsive legal counsel in each of our core practices has made us the law firm of choice for
clients facing high-stakes litigation. Clients value our guidance on sophisticated matters ranging from complex commercial and
business disputes, toxic tort and products liability, intellectual property, real estate, employment, to white collar and regulatory
matters.
Our unwavering commitment to excellence is premised on the concept that there is an optimal resolution for every case—
whether through voluntary dismissal, summary judgment, reasonable settlement or trial. We rapidly assess and efficiently
achieve our clients’ desired outcome with a streamlined, efficient operating model and a thorough understanding of their
specific industry and goals. We deliver practical insight on our clients’ most important matters and ensure a successful
partnership through a culture of close collaboration.
Our firm and, therefore, our clients’ defense, are truly integrated. Across offices—across the country—we work as a unified
team actively developing collective knowledge, and providing optimal service. MG&M leverages the unique experience and
skills of our lawyers to their best and highest use, protecting and advancing the interests of our clients wherever they do
business.
Brief Speaker Bios:
Hal Marcus
An IP and antitrust litigator by experience, Hal Marcus began evangelizing legal technology to his colleagues at an Am Law 100 Wall
Street firm before moving West and joining LexisNexis, commencing a career in litigation technology that now spans two decades and
includes executive and general counsel roles at LiveNote, Law.com, and Thomson Reuters. An accomplished public speaker and
industry writer, Hal has led hundreds of MCLE presentations and conference seminars, and contributed to publications by ILTA and
the ABA Litigation Section. Today, Hal is excited to bring his diverse experience to Recommind’s product marketing team, helping to
educate litigation professionals worldwide on some of the most exciting eDiscovery technology available.
April 20, 2015
8
Sunil Ohri
Sunil Ohri is Of Counsel with Stein Mitchell Muse Cipollone & Beato LLP. Bridging the worlds of law and technology for more than two
decades, Mr. Ohri has broad and deep experience in optimizing best practices and workflows to effectively control the document
management life cycle - as part of a larger Information Governance methodology - and bring predictability to the legal spend
associated with Electronic Discovery Reference Model (EDRM). He custom designs solutions for each individual client, with an
understanding that information management practices and processes must fit seamlessly within the organization’s workflow and
culture to succeed. Moreover, as a trusted advisor, he combines this same legal expertise and technological know-how to proactively
guide clients through critical dimensions of modern litigation – i.e., e-discovery and federal rules of procedure, risks, technology, and
cost containment/management – to create a structured and sustainable litigation-prepared environment.
Brief Speaker Bio:
Howard P. Goldberg
Howard P. Goldberg is an experienced trial lawyer who specializes in litigating complex commercial matters. Howard has experience
representing clients involved in a wide variety of commercial cases, focusing on contract disputes, environmental litigation and
commercial real estate litigation. Howard also has significant experience with a variety of settlement mechanisms, including formal
arbitration proceedings and court-assisted mediation programs.
In addition to his case responsibilities, Howard serves on the e-discovery committee for Manion Gaynor & Manning and has significant
experience advising clients on e-discovery best practices, including legal holds, data preservation, and data production, working with
e-discovery vendors and consultants, and managing e-discovery in anticipation of, during, and after litigation.
April 20, 2015
9
► For more information about the speakers, you can visit: http://theknowledgegroup.org/event_name/crossroads-to-e-discovery-walking-the-path-of-predictive-coding-in-2015-live-webcast/
Electronic discovery (e-discovery) involves identification of relevant information for civil litigation or government investigation. Analytical
methods used include computational and review by lawyers. e-Discovery has evolved through predictive coding and information
governance.
Predictive Coding has gained praise as it has revolutionized e-discovery technology for legal applications with its quicker and cheaper
processing cost. Never the less, the use of predictive coding has been controversial because misconceptions remain regarding
predictive coding methods, when it should be used, and how to integrate it into e-discovery workflow. Controversially, some courts are
ordering parties to use predictive coding in e-discovery since they cannot agree upon the definitions of some key words.
The Knowledge Group has assembled a panel of notable experts and professionals that will provide the audience with a current review
of the methods and controversy surrounding Predictive Coding in E-Discovery.
Key topics include:
• Predictive Coding Defined
• Practical Aspects and Defensible Use of Predictive Coding
• Recent case law and developments affecting a client’s options
April 20, 2015
10
Featured Speakers:
April 20, 2015
11
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
SEGMENT 2:
Sunil Ohri
Of Counsel
Stein Mitchell Muse Cipollone & Beato LLP
SEGMENT 3:
Howard P. Goldberg
Partner
Manion Gaynor & Manning LLP
Introduction
An IP and antitrust litigator by experience, Hal Marcus began evangelizing legal technology to his colleagues at an Am Law
100 Wall Street firm before moving West and joining LexisNexis, commencing a career in litigation technology that now
spans two decades and includes executive and general counsel roles at LiveNote, Law.com, and Thomson Reuters. An
accomplished public speaker and industry writer, Hal has led hundreds of MCLE presentations and conference seminars,
and contributed to publications by ILTA and the ABA Litigation Section. Today, Hal is excited to bring his diverse experience
to Recommind’s product marketing team, helping to educate litigation professionals worldwide on some of the most exciting
eDiscovery technology available.
April 20, 2015
12
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
Topics
• What is predictive coding, really?
• Why all the confusion? (nomenclature & concepts)
• Different use cases and workflows
• Predictive coding for prioritized review
• Defending your decision
April 20, 2015
13
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
Why Predictive Coding?
April 20, 2015
14
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
April 20, 2015
15
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
(((master settlement agreement OR msa) AND NOT
(medical savings account OR metropolitan standard area)) OR s. 1415 OR
(ets AND NOT educational testing service) OR
(liggett AND NOT sharon a. liggett) OR atco OR lorillard OR
(pmi AND NOT presidential management intern) OR pm usa OR rjr OR
(b&w AND NOT photo∗ OR phillip morris OR batco OR ftc
test method OR star scientific OR vector group OR joe camel OR
(marlboro AND NOT upper marlboro)) AND NOT
(tobacco∗ OR cigarette∗ OR smoking OR tar OR nicotine OR
smokeless OR synar amendment OR philip morris OR r.j. reynolds OR
(“brown and williamson”) OR
(“brown & williamson”) OR bat industries OR liggett group)
Previous Methods Are No Longer Sufficient
April 20, 2015
16
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
“Under predictive coding, the software ‘learns’ a
user’s preferences or goals; as it learns, the software
identifies with greater accuracy just which items the
user wants…”
In re Biomet (N.D. Ind. Apr.
18, 2013)
Predictive Coding Amplifies a Lawyer’s Judgment
Why So Much Confusion?
April 20, 2015
17
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
Many Names
TAR (Technology Assisted Review)
CAR (Computer Assisted Review)
Machine Learning
Many Evaluative Terms
Precision Recall
Prevalence Elusion
Estimation Validation
Many Providers
Well over 30 companies claim to
offer some variant of Predictive
Coding technology for discovery
Many Workflows
Iterative Stabilized
Continuous Simple
Targeted Random Sampling
Predictive Coding Is About Categorization
April 20, 2015
18
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
Yes
No
The System Must Be Trained
April 20, 2015
19
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
The System Must Be Trained
April 20, 2015
20
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
Document Model
• 4000 terms
• Term weighting
The Document Model is Compared to the Corpus
April 20, 2015
21
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
Yes
No
HIGH
CONFIDENCE
The Documents Are Ranked
April 20, 2015
22
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
April 20, 2015
23
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
As more documents are reviewed, they are used
to refine the training (known as an “iteration” or
“round”).
The Training Continues (to a point)
April 20, 2015
24
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
Machine Reviewed
Non Responsive
80.27%, 96,461
Human Reviewed
Non Responsive
9.51%, 11,428
Human Reviewed
Responsive 10.23%,
12,293
120,171 Documents
The Results Can Be Dramatic
April 20, 2015
25
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
*Required only 35% of the collection to be reviewed.
DOCUMENTS
2,000,000
227 Days
81 Days*
COST
$1,636,364
COST*
$582,568
LINEAR
REVIEW
PREDICTIVE
CODING
Savings
$1,053,796
As Can the Savings
Non-Controversial Use Cases
April 20, 2015
26
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
1. Review Received Production Sets
“With the massive number of documents produced in
modern litigation, it is too costly to try to review every
document produced. With Predictive Coding, we focus on
the small percentage of documents that actually matter.”
William Greene, Partner
Stinson Leonard Street LLP
April 20, 2015
27
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
2. Conduct Internal
Investigations
“Predictive Coding helped our small review team
get to the heart of the matter quickly - and find
documents we wouldn’t otherwise have found.”
Brian Dillon, Partner
Gray Plant Mooty LLP
Non-Controversial Use Cases
Non-Controversial Use Cases
April 20, 2015
28
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
3. Quality Check Manual Review
“Predictive Coding helped us zero in on false positives
quickly, allowing us to complete the second pass
review on deadline with a small, nimble team.”
Attorney Leading the Review
April 20, 2015
29
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
4. Enhance Privilege Screening
• Prioritize review of documents that
hit on privilege search terms
• Find other privileged documents
that may have been missed
Non-Controversial Use Cases
Despite Overwhelming Judicial Support,
Uncertainty Persists in Production Scenarios
April 20, 2015
30
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
1. Do you need to obtain permission first?
2. Must your process be documented in an ESI order?
3. Can you use it on documents already culled with search terms?
4. Must you disclose your ‘seed set’ documents?
5. Can you change your process if circumstances warrant?
April 20, 2015
31
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
Producing party has broad discretion…
“The Court is not normally in the business of
dictating to parties the process that they should
use when responding to discovery…(for example)
whether that review should be done by a
paralegal, a junior attorney, or a senior attorney.
Yet that is, in essence, what the parties are asking
the Court to consider – whether…review should be
done by humans or with the assistance of
computers.”
JUDGE RONALD BUCH
Dynamo Holdings v IRS Comm’r
(U.S. Tax Ct, Texas, Sept. 2014)
April 20, 2015
32
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
Producing party has broad discretion…
“The Court is not normally in the business of
dictating to parties the process that they should
use when responding to discovery…(for example)
whether that review should be done by a
paralegal, a junior attorney, or a senior attorney.
Yet that is, in essence, what the parties are asking
the Court to consider – whether…review should be
done by humans or with the assistance of
computers.”
“…[petitioners should] retain electronic discovery
experts to meet with respondent's counsel or his
experts to conduct a search acceptable to
respondent…
yet transparency is still expected.
JUDGE RONALD BUCH
Dynamo Holdings v IRS Comm’r
(U.S. Tax Ct, Texas, Sept. 2014)
Two Schools of Thought
April 20, 2015
33
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
Statistically Targeted Review
Review is deliberately limited based on
targeted precision and/or recall levels.
Prioritized Review
Review is organized based on continuous
machine learning along with other tools.
Sampling for Estimation
April 20, 2015
34
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
Tracking Your Progress
April 20, 2015
35
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
Sampling for Validation
April 20, 2015
36
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
Defending Your Decision
April 20, 2015
37
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
“We’ve reviewed and are
producing 14,645 responsive
documents.”
Production Readiness
“With 95% confidence, the
machine-reviewed data has 464 to
1,788 relevant docs (0.19% to
0.73% relevancy).”
Validation Test Results
“Conducting a full linear review of
the machine-reviewed data would
cost approx. $245,210.”
Cost Estimates
“Trends show steeply diminishing
returns from continuing the
review.”
Iteration Trends
Introduction
Sunil Ohri is Of Counsel with Stein Mitchell Muse Cipollone & Beato LLP. Bridging the worlds of law and technology for
more than two decades, Mr. Ohri has broad and deep experience in optimizing best practices and workflows to effectively
control the document management life cycle - as part of a larger Information Governance methodology - and bring
predictability to the legal spend associated with Electronic Discovery Reference Model (EDRM). He custom designs
solutions for each individual client, with an understanding that information management practices and processes must fit
seamlessly within the organization’s workflow and culture to succeed. Moreover, as a trusted advisor, he combines this
same legal expertise and technological know-how to proactively guide clients through critical dimensions of modern litigation
– i.e., e-discovery and federal rules of procedure, risks, technology, and cost containment/management – to create a
structured and sustainable litigation-prepared environment.
• 25+ Years as an Attorney/Technologist
• Technology Proponent
• Process based methodologies
• Information Governance Advocate
April 20, 2015
38
SEGMENT 2:
Sunil Ohri
Of Counsel
Stein Mitchell Muse Cipollone & Beato LLP
Topics
• To Use, or Not To Use, TAR
• TAR: Panacea or a Placebo?
• Practical Aspects of TAR
• Defensible Use of TAR
April 20, 2015
39
SEGMENT 2:
Sunil Ohri
Of Counsel
Stein Mitchell Muse Cipollone & Beato LLP
To Use, or Not To Use: Purpose
• Reduce review costs and time while still being able to reasonably comply with Discovery production
certification requirements
• Aid in the rapid identification and categorization of documents of likely Responsive and Non-
Responsive documents
• Not to replace legal, professional judgment regarding the correct valuation of a document
April 20, 2015
40
SEGMENT 2:
Sunil Ohri
Of Counsel
Stein Mitchell Muse Cipollone & Beato LLP
To Use, or Not to Use: Means / Mechanisms
• All tools are not created equal
• Significant differences between how tools operate – SPL, SAL, CAL
• Positive/Negative (Absolute) versus Sliding Relevance Scale and Weighted Tokens
April 20, 2015
41
SEGMENT 2:
Sunil Ohri
Of Counsel
Stein Mitchell Muse Cipollone & Beato LLP
To Use, or Not To Use: Data Considerations
• Used on cases regardless of size, but smaller cases will achieve less ROI
• Low richness – such as audio or databases
• Foreign language collection complications
• Non-extractable text heavy collections
April 20, 2015
42
SEGMENT 2:
Sunil Ohri
Of Counsel
Stein Mitchell Muse Cipollone & Beato LLP
Panacea or a Placebo?
• Considered by many as THE solution to ever burgeoning data sizes
• Multiple cases since Da Silva Moore have approved its use and widely adopted by legal practioners to
handle large data volumes
• Judge Peck in Rio Tinto – “it is now black letter law . . . that court will permit” the use of TAR by
producing party provided there is a solid process behind it
April 20, 2015
43
SEGMENT 2:
Sunil Ohri
Of Counsel
Stein Mitchell Muse Cipollone & Beato LLP
Panacea or Placebo? (2)
• But J. Peck recognized in 2011, and nothing has changed, since his Search, Forward article that ESI is
“not clean”
• In the same article J. Peck stated he is “less interested in the science behind the ‘black box’ of the”
technology than the results
• He also said, in connection with using lesser qualified persons to perform a review that “economics
drove the change.” Same situation here.
April 20, 2015
44
SEGMENT 2:
Sunil Ohri
Of Counsel
Stein Mitchell Muse Cipollone & Beato LLP
Panacea or Placebo (3)
• In Rio Tinto, J. Peck states “it is inappropriate to hold TAR to a higher standard than keywords or
manual review”
• Why?
• Keywords and Manual Review are human efforts with known issues and limitations
• TAR is triple stacked technology
April 20, 2015
45
SEGMENT 2:
Sunil Ohri
Of Counsel
Stein Mitchell Muse Cipollone & Beato LLP
Practical Aspects of TAR
• Vetting the different technologies available
• Vetting the expertise of the vendor’s team
• Legal team’s knowledge of client’s language models – particularly from key custodians
• Flexibility to rework the model as additional language models arise in discovery
April 20, 2015
46
SEGMENT 2:
Sunil Ohri
Of Counsel
Stein Mitchell Muse Cipollone & Beato LLP
Defensible Use of TAR
• Deeper understanding of capabilities and limitations of selected TAR solution
• Implement workflow to address the limitations
• Deeper understanding of language models presented in documents
• Transparency
• Judgmental sampling: Seed Sets
April 20, 2015
47
SEGMENT 2:
Sunil Ohri
Of Counsel
Stein Mitchell Muse Cipollone & Beato LLP
Defensible Use of TAR
• Review of machine coded documents between Seed Sets
• Concept analysis of likely non-responsive documents; review multiple samples from different
concepts/areas
• Review likely responsive collection
April 20, 2015
48
SEGMENT 2:
Sunil Ohri
Of Counsel
Stein Mitchell Muse Cipollone & Beato LLP
Fascciola& Favro: Seed Set Law Review Article
• Despite the potential that predictive coding holds, its introduction to the discovery process has not
been universally embraced or free from controversy. There have been disagreements regarding
what is predictive coding, when it should be used, and the process for how to successfully implement it
into a discovery workflow. Moreover, the few judicial opinions on predictive coding are based on
specific fact patterns that make general application for practitioners difficult. These factors have
led to uncertainty regarding the manner in which predictive coding may be used. . . .
April 20, 2015
49
SEGMENT 2:
Sunil Ohri
Of Counsel
Stein Mitchell Muse Cipollone & Beato LLP
Introduction
Howard P. Goldberg is an experienced trial lawyer who specializes in litigating complex commercial matters. Howard has
experience representing clients involved in a wide variety of commercial cases, focusing on contract disputes,
environmental litigation and commercial real estate litigation. Howard also has significant experience with a variety of
settlement mechanisms, including formal arbitration proceedings and court-assisted mediation programs.
In addition to his case responsibilities, Howard serves on the e-discovery committee for Manion Gaynor & Manning and has
significant experience advising clients on e-discovery best practices, including legal holds, data preservation, and data
production, working with e-discovery vendors and consultants, and managing e-discovery in anticipation of, during, and after
litigation.
Howard is admitted to practice in Massachusetts, the United States District Court for the District of Massachusetts, and the
United States Court of Appeals for the First Circuit. He is a member of the American, Massachusetts and Boston Bar
Associations. Prior to joining MG&M, Howard was an associate at Foley Hoag LLP in Boston/pro bono housing cases.
Howard lives in Marblehead with his wife and two sons.
April 20, 2015
50
SEGMENT 3:
Howard P. Goldberg
Partner
Manion Gaynor & Manning LLP
Courts Approve Use of Technology Assisted Review
• Formerly an outlier, use of Technology Assisted Review (“TAR”) has been approved for use by Federal
and State Courts
• Not appropriate in all cases
• Counsel must be prepared to present options both to clients and the Court
• In general, document by document review, or culling through the use of search terms or other
methods, may not be appropriate
April 20, 2015
51
SEGMENT 3:
Howard P. Goldberg
Partner
Manion Gaynor & Manning LLP
TAR Basics
• Attorneys train the program by identifying a set of relevant documents from a broader set of potentially
relevant materials
– Creation of a seed set and code each document
– Through iterative process, program is trained with additional documents
– QC’d by attorney familiar with case
– Process cycles until predictive coding is sufficiently accurate when compared to attorney review
– Then applies coding to remaining universe of documents, and attorneys review ultimate universe
of responsive documents
April 20, 2015
52
SEGMENT 3:
Howard P. Goldberg
Partner
Manion Gaynor & Manning LLP
Predictive Coding In Litigation
• Predictive Coding is here to stay; oftentimes, must convince opponent or client to utilize
• Can be used in many ways
– Early Case Assessment
– Review for discovery responses
– Review of other party’s document production
– Deposition preparation
– Expert preparation
April 20, 2015
53
SEGMENT 3:
Howard P. Goldberg
Partner
Manion Gaynor & Manning LLP
Potential Benefits
• Process must be defensible
• Ability to drastically reduce number of documents requiring primary attorney review
• Minimize inconsistent productions
• Identify quickly relevant and key documents
• Superior accuracy over keyword searches and linear review
April 20, 2015
54
SEGMENT 3:
Howard P. Goldberg
Partner
Manion Gaynor & Manning LLP
Da Silva Moore v. Publicis Groupe, 287 F.R.D. 182 (S.D.N.Y. 2012) (Peck, Mag. J.),
aff’d, No. 11 Civ. 1279, 2012 WL 1446534 (S.D.N.Y. Apr. 26, 2012) (Carter, J.)
• First Federal court to approve use of TAR
• Judge Peck viewed as suitable replacement for other methods of segregating electronically stored
information
– Both parties agreed to use predictive coding, disagreed as to the details
– Appropriate in certain cases, not required
– Must be part of defensible process, subject to same QC/QA procedures for any document review
– Demonstration of reasonableness
April 20, 2015
55
SEGMENT 3:
Howard P. Goldberg
Partner
Manion Gaynor & Manning LLP
In re Actos Prod. Liab. Litig., 2012 U.S. Dist. LEXIS 187519 (W.D.La. Jul. 27, 2012
• Magistrate Judge Doherty, sua sponte, ordered a detailed protocol to govern the use of TAR, to which
the parties had stipulated
• Order included a “Search Methodology Proof of Concept” and stated that the parties “agree to meet
and confer regarding the use of advanced analytics as a document identification mechanism for the
review and production of data.”
April 20, 2015
56
SEGMENT 3:
Howard P. Goldberg
Partner
Manion Gaynor & Manning LLP
In re Biomet M2a Magnum Hip Implant Products Liab. Litig., 3:12-MD-2391, 2013 WL
1729682 (N.D. Ind. Apr. 18, 2013); MDL 2391, 2013 WL 6405156 (N.D. Ind. Aug. 21, 2013)
• Defendant, Biomet, employed TAR, using a combination of electronic search functions to identify
relevant documents
• Biomet employed TAR to identify the relevant documents to be produced
• Biomet offered to allow plaintiffs to provide additional search terms, and to review the non-privileged
documents from the 2.5 million set
• Plaintiffs were unhappy that Biomet used keywords, and wanted Biomet to utilize predictive coding
from that set of documents.
• Court ruled that Biomet’s procedures complied with the F.R.C.P. and that plaintiff’s proposal “that
Biomet go back to Square One. . . sits uneasily with the proportionality standard” because it would
entail costs over a million dollars and it appeared likely that few relevant documents would be found.
April 20, 2015
57
SEGMENT 3:
Howard P. Goldberg
Partner
Manion Gaynor & Manning LLP
Rio Tinto Pic. v. Vale S.A., 2015 U.S. Dist. LEXIS 24996 (S.D.N.Y. Mar. 2, 2015)
• Endorsement of cooperation among parties
• Parties discussed and agreed on TAR protocols
• Because of “the interest within the e-discovery community about (technology-assisted review (TAR))
cases and protocols, Judge Peck provided additional details concerning TAR
April 20, 2015
58
SEGMENT 3:
Howard P. Goldberg
Partner
Manion Gaynor & Manning LLP
Rio Tinto cont.
• Producing parties should not worry about Court approval for TAR
• Transparency and cooperation are important, to a point
• No “one size fits all” approach to TAR protocols
• Depends, in part, on TAR methodology employed by the parties
April 20, 2015
59
SEGMENT 3:
Howard P. Goldberg
Partner
Manion Gaynor & Manning LLP
April 20, 2015
60
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Q&A:
April 20, 2015
63
SEGMENT 1:
Hal Marcus
Product Marketing Manager
Recommind, Inc.
hal.marcus@recommind.com
SEGMENT 2:
Sunil Ohri
Of Counsel
Stein Mitchell Muse Cipollone & Beato LLP
SOhri@steinmitchell.com
SEGMENT 3:
Howard P. Goldberg
Partner
Manion Gaynor & Manning LLP
hgoldberg@mgmlaw.com
April 20, 2015
64
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Crossroads To E-Discovery: Walking the Path of Predictive Coding in 2015 LIVE Webcast

  • 1. Speaker Firms and Organization: Stein Mitchell Muse Cipollone & Beato LLP Sunil Ohri Of Counsel Thank you for logging into today’s event. Please note we are in standby mode. All Microphones will be muted until the event starts. We will be back with speaker instructions @ 2:55pm. Any Questions? Please email: Info@knowledgecongress.org Group Registration Policy Please note ALL participants must be registered or they will not be able to access the event. If you have more than one person from your company attending, you must fill out the group registration form. We reserve the right to disconnect any unauthorized users from this event and to deny violators admission to future events. To obtain a group registration please send a note to info@knowledgecongress.org or call 646.202.9344. Presented By: April 20, 2015 1 Partner Firms: Recommind, Inc. Hal Marcus Product Marketing Manager Manion Gaynor & Manning LLP Howard P. Goldberg Partner
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  • 6. Partner Firms: April 20, 2015 6 Recommind is a leader in information intelligence, delivering breakthrough software applications that harness the power of information to solve concrete business problems. Recommind customers include AstraZeneca, BMW, Cisco, Clifford Chance, Marathon Oil, Morgan Lewis, the U.S. Securities and Exchange Commission (SEC), Swiss Re, the U.S. Department of Energy (DOE), White & Case and WilmerHale. Recommind is headquartered in San Francisco and has offices in New York, Boston, London, Sydney and Bonn, Germany. For more information go to www.recommind.com Stein Mitchell Muse Cipollone & Beato LLP is a premier, nationally- recognized litigation firm based in Washington, DC with a 50-year history of representing clients throughout the United States and abroad in significant legal matters of national importance. The Firm combines the skills of seasoned litigators with the flexibility of a dynamic law firm to achieve extraordinary results for its clients. Its practice focuses on commercial litigation, antitrust & trade regulation, congressional investigations, white collar criminal defense, False Claims Act & whistleblower, and significant health care matters.
  • 7. Partner Firm: April 20, 2015 7 Manion Gaynor & Manning LLP (MG&M) is a national law firm focused on Products Liability and Complex Tort Litigation, and Commercial and Business Litigation with fully integrated offices in Boston, Hattiesburg, Lake Charles, Los Angeles, New Orleans, Providence, San Francisco and Wilmington. Our focus on providing strategic, responsive legal counsel in each of our core practices has made us the law firm of choice for clients facing high-stakes litigation. Clients value our guidance on sophisticated matters ranging from complex commercial and business disputes, toxic tort and products liability, intellectual property, real estate, employment, to white collar and regulatory matters. Our unwavering commitment to excellence is premised on the concept that there is an optimal resolution for every case— whether through voluntary dismissal, summary judgment, reasonable settlement or trial. We rapidly assess and efficiently achieve our clients’ desired outcome with a streamlined, efficient operating model and a thorough understanding of their specific industry and goals. We deliver practical insight on our clients’ most important matters and ensure a successful partnership through a culture of close collaboration. Our firm and, therefore, our clients’ defense, are truly integrated. Across offices—across the country—we work as a unified team actively developing collective knowledge, and providing optimal service. MG&M leverages the unique experience and skills of our lawyers to their best and highest use, protecting and advancing the interests of our clients wherever they do business.
  • 8. Brief Speaker Bios: Hal Marcus An IP and antitrust litigator by experience, Hal Marcus began evangelizing legal technology to his colleagues at an Am Law 100 Wall Street firm before moving West and joining LexisNexis, commencing a career in litigation technology that now spans two decades and includes executive and general counsel roles at LiveNote, Law.com, and Thomson Reuters. An accomplished public speaker and industry writer, Hal has led hundreds of MCLE presentations and conference seminars, and contributed to publications by ILTA and the ABA Litigation Section. Today, Hal is excited to bring his diverse experience to Recommind’s product marketing team, helping to educate litigation professionals worldwide on some of the most exciting eDiscovery technology available. April 20, 2015 8 Sunil Ohri Sunil Ohri is Of Counsel with Stein Mitchell Muse Cipollone & Beato LLP. Bridging the worlds of law and technology for more than two decades, Mr. Ohri has broad and deep experience in optimizing best practices and workflows to effectively control the document management life cycle - as part of a larger Information Governance methodology - and bring predictability to the legal spend associated with Electronic Discovery Reference Model (EDRM). He custom designs solutions for each individual client, with an understanding that information management practices and processes must fit seamlessly within the organization’s workflow and culture to succeed. Moreover, as a trusted advisor, he combines this same legal expertise and technological know-how to proactively guide clients through critical dimensions of modern litigation – i.e., e-discovery and federal rules of procedure, risks, technology, and cost containment/management – to create a structured and sustainable litigation-prepared environment.
  • 9. Brief Speaker Bio: Howard P. Goldberg Howard P. Goldberg is an experienced trial lawyer who specializes in litigating complex commercial matters. Howard has experience representing clients involved in a wide variety of commercial cases, focusing on contract disputes, environmental litigation and commercial real estate litigation. Howard also has significant experience with a variety of settlement mechanisms, including formal arbitration proceedings and court-assisted mediation programs. In addition to his case responsibilities, Howard serves on the e-discovery committee for Manion Gaynor & Manning and has significant experience advising clients on e-discovery best practices, including legal holds, data preservation, and data production, working with e-discovery vendors and consultants, and managing e-discovery in anticipation of, during, and after litigation. April 20, 2015 9 ► For more information about the speakers, you can visit: http://theknowledgegroup.org/event_name/crossroads-to-e-discovery-walking-the-path-of-predictive-coding-in-2015-live-webcast/
  • 10. Electronic discovery (e-discovery) involves identification of relevant information for civil litigation or government investigation. Analytical methods used include computational and review by lawyers. e-Discovery has evolved through predictive coding and information governance. Predictive Coding has gained praise as it has revolutionized e-discovery technology for legal applications with its quicker and cheaper processing cost. Never the less, the use of predictive coding has been controversial because misconceptions remain regarding predictive coding methods, when it should be used, and how to integrate it into e-discovery workflow. Controversially, some courts are ordering parties to use predictive coding in e-discovery since they cannot agree upon the definitions of some key words. The Knowledge Group has assembled a panel of notable experts and professionals that will provide the audience with a current review of the methods and controversy surrounding Predictive Coding in E-Discovery. Key topics include: • Predictive Coding Defined • Practical Aspects and Defensible Use of Predictive Coding • Recent case law and developments affecting a client’s options April 20, 2015 10
  • 11. Featured Speakers: April 20, 2015 11 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc. SEGMENT 2: Sunil Ohri Of Counsel Stein Mitchell Muse Cipollone & Beato LLP SEGMENT 3: Howard P. Goldberg Partner Manion Gaynor & Manning LLP
  • 12. Introduction An IP and antitrust litigator by experience, Hal Marcus began evangelizing legal technology to his colleagues at an Am Law 100 Wall Street firm before moving West and joining LexisNexis, commencing a career in litigation technology that now spans two decades and includes executive and general counsel roles at LiveNote, Law.com, and Thomson Reuters. An accomplished public speaker and industry writer, Hal has led hundreds of MCLE presentations and conference seminars, and contributed to publications by ILTA and the ABA Litigation Section. Today, Hal is excited to bring his diverse experience to Recommind’s product marketing team, helping to educate litigation professionals worldwide on some of the most exciting eDiscovery technology available. April 20, 2015 12 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc.
  • 13. Topics • What is predictive coding, really? • Why all the confusion? (nomenclature & concepts) • Different use cases and workflows • Predictive coding for prioritized review • Defending your decision April 20, 2015 13 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc.
  • 14. Why Predictive Coding? April 20, 2015 14 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc.
  • 15. April 20, 2015 15 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc. (((master settlement agreement OR msa) AND NOT (medical savings account OR metropolitan standard area)) OR s. 1415 OR (ets AND NOT educational testing service) OR (liggett AND NOT sharon a. liggett) OR atco OR lorillard OR (pmi AND NOT presidential management intern) OR pm usa OR rjr OR (b&w AND NOT photo∗ OR phillip morris OR batco OR ftc test method OR star scientific OR vector group OR joe camel OR (marlboro AND NOT upper marlboro)) AND NOT (tobacco∗ OR cigarette∗ OR smoking OR tar OR nicotine OR smokeless OR synar amendment OR philip morris OR r.j. reynolds OR (“brown and williamson”) OR (“brown & williamson”) OR bat industries OR liggett group) Previous Methods Are No Longer Sufficient
  • 16. April 20, 2015 16 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc. “Under predictive coding, the software ‘learns’ a user’s preferences or goals; as it learns, the software identifies with greater accuracy just which items the user wants…” In re Biomet (N.D. Ind. Apr. 18, 2013) Predictive Coding Amplifies a Lawyer’s Judgment
  • 17. Why So Much Confusion? April 20, 2015 17 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc. Many Names TAR (Technology Assisted Review) CAR (Computer Assisted Review) Machine Learning Many Evaluative Terms Precision Recall Prevalence Elusion Estimation Validation Many Providers Well over 30 companies claim to offer some variant of Predictive Coding technology for discovery Many Workflows Iterative Stabilized Continuous Simple Targeted Random Sampling
  • 18. Predictive Coding Is About Categorization April 20, 2015 18 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc. Yes No
  • 19. The System Must Be Trained April 20, 2015 19 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc.
  • 20. The System Must Be Trained April 20, 2015 20 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc. Document Model • 4000 terms • Term weighting
  • 21. The Document Model is Compared to the Corpus April 20, 2015 21 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc.
  • 22. Yes No HIGH CONFIDENCE The Documents Are Ranked April 20, 2015 22 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc.
  • 23. April 20, 2015 23 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc. As more documents are reviewed, they are used to refine the training (known as an “iteration” or “round”). The Training Continues (to a point)
  • 24. April 20, 2015 24 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc. Machine Reviewed Non Responsive 80.27%, 96,461 Human Reviewed Non Responsive 9.51%, 11,428 Human Reviewed Responsive 10.23%, 12,293 120,171 Documents The Results Can Be Dramatic
  • 25. April 20, 2015 25 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc. *Required only 35% of the collection to be reviewed. DOCUMENTS 2,000,000 227 Days 81 Days* COST $1,636,364 COST* $582,568 LINEAR REVIEW PREDICTIVE CODING Savings $1,053,796 As Can the Savings
  • 26. Non-Controversial Use Cases April 20, 2015 26 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc. 1. Review Received Production Sets “With the massive number of documents produced in modern litigation, it is too costly to try to review every document produced. With Predictive Coding, we focus on the small percentage of documents that actually matter.” William Greene, Partner Stinson Leonard Street LLP
  • 27. April 20, 2015 27 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc. 2. Conduct Internal Investigations “Predictive Coding helped our small review team get to the heart of the matter quickly - and find documents we wouldn’t otherwise have found.” Brian Dillon, Partner Gray Plant Mooty LLP Non-Controversial Use Cases
  • 28. Non-Controversial Use Cases April 20, 2015 28 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc. 3. Quality Check Manual Review “Predictive Coding helped us zero in on false positives quickly, allowing us to complete the second pass review on deadline with a small, nimble team.” Attorney Leading the Review
  • 29. April 20, 2015 29 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc. 4. Enhance Privilege Screening • Prioritize review of documents that hit on privilege search terms • Find other privileged documents that may have been missed Non-Controversial Use Cases
  • 30. Despite Overwhelming Judicial Support, Uncertainty Persists in Production Scenarios April 20, 2015 30 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc. 1. Do you need to obtain permission first? 2. Must your process be documented in an ESI order? 3. Can you use it on documents already culled with search terms? 4. Must you disclose your ‘seed set’ documents? 5. Can you change your process if circumstances warrant?
  • 31. April 20, 2015 31 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc. Producing party has broad discretion… “The Court is not normally in the business of dictating to parties the process that they should use when responding to discovery…(for example) whether that review should be done by a paralegal, a junior attorney, or a senior attorney. Yet that is, in essence, what the parties are asking the Court to consider – whether…review should be done by humans or with the assistance of computers.” JUDGE RONALD BUCH Dynamo Holdings v IRS Comm’r (U.S. Tax Ct, Texas, Sept. 2014)
  • 32. April 20, 2015 32 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc. Producing party has broad discretion… “The Court is not normally in the business of dictating to parties the process that they should use when responding to discovery…(for example) whether that review should be done by a paralegal, a junior attorney, or a senior attorney. Yet that is, in essence, what the parties are asking the Court to consider – whether…review should be done by humans or with the assistance of computers.” “…[petitioners should] retain electronic discovery experts to meet with respondent's counsel or his experts to conduct a search acceptable to respondent… yet transparency is still expected. JUDGE RONALD BUCH Dynamo Holdings v IRS Comm’r (U.S. Tax Ct, Texas, Sept. 2014)
  • 33. Two Schools of Thought April 20, 2015 33 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc. Statistically Targeted Review Review is deliberately limited based on targeted precision and/or recall levels. Prioritized Review Review is organized based on continuous machine learning along with other tools.
  • 34. Sampling for Estimation April 20, 2015 34 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc.
  • 35. Tracking Your Progress April 20, 2015 35 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc.
  • 36. Sampling for Validation April 20, 2015 36 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc.
  • 37. Defending Your Decision April 20, 2015 37 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc. “We’ve reviewed and are producing 14,645 responsive documents.” Production Readiness “With 95% confidence, the machine-reviewed data has 464 to 1,788 relevant docs (0.19% to 0.73% relevancy).” Validation Test Results “Conducting a full linear review of the machine-reviewed data would cost approx. $245,210.” Cost Estimates “Trends show steeply diminishing returns from continuing the review.” Iteration Trends
  • 38. Introduction Sunil Ohri is Of Counsel with Stein Mitchell Muse Cipollone & Beato LLP. Bridging the worlds of law and technology for more than two decades, Mr. Ohri has broad and deep experience in optimizing best practices and workflows to effectively control the document management life cycle - as part of a larger Information Governance methodology - and bring predictability to the legal spend associated with Electronic Discovery Reference Model (EDRM). He custom designs solutions for each individual client, with an understanding that information management practices and processes must fit seamlessly within the organization’s workflow and culture to succeed. Moreover, as a trusted advisor, he combines this same legal expertise and technological know-how to proactively guide clients through critical dimensions of modern litigation – i.e., e-discovery and federal rules of procedure, risks, technology, and cost containment/management – to create a structured and sustainable litigation-prepared environment. • 25+ Years as an Attorney/Technologist • Technology Proponent • Process based methodologies • Information Governance Advocate April 20, 2015 38 SEGMENT 2: Sunil Ohri Of Counsel Stein Mitchell Muse Cipollone & Beato LLP
  • 39. Topics • To Use, or Not To Use, TAR • TAR: Panacea or a Placebo? • Practical Aspects of TAR • Defensible Use of TAR April 20, 2015 39 SEGMENT 2: Sunil Ohri Of Counsel Stein Mitchell Muse Cipollone & Beato LLP
  • 40. To Use, or Not To Use: Purpose • Reduce review costs and time while still being able to reasonably comply with Discovery production certification requirements • Aid in the rapid identification and categorization of documents of likely Responsive and Non- Responsive documents • Not to replace legal, professional judgment regarding the correct valuation of a document April 20, 2015 40 SEGMENT 2: Sunil Ohri Of Counsel Stein Mitchell Muse Cipollone & Beato LLP
  • 41. To Use, or Not to Use: Means / Mechanisms • All tools are not created equal • Significant differences between how tools operate – SPL, SAL, CAL • Positive/Negative (Absolute) versus Sliding Relevance Scale and Weighted Tokens April 20, 2015 41 SEGMENT 2: Sunil Ohri Of Counsel Stein Mitchell Muse Cipollone & Beato LLP
  • 42. To Use, or Not To Use: Data Considerations • Used on cases regardless of size, but smaller cases will achieve less ROI • Low richness – such as audio or databases • Foreign language collection complications • Non-extractable text heavy collections April 20, 2015 42 SEGMENT 2: Sunil Ohri Of Counsel Stein Mitchell Muse Cipollone & Beato LLP
  • 43. Panacea or a Placebo? • Considered by many as THE solution to ever burgeoning data sizes • Multiple cases since Da Silva Moore have approved its use and widely adopted by legal practioners to handle large data volumes • Judge Peck in Rio Tinto – “it is now black letter law . . . that court will permit” the use of TAR by producing party provided there is a solid process behind it April 20, 2015 43 SEGMENT 2: Sunil Ohri Of Counsel Stein Mitchell Muse Cipollone & Beato LLP
  • 44. Panacea or Placebo? (2) • But J. Peck recognized in 2011, and nothing has changed, since his Search, Forward article that ESI is “not clean” • In the same article J. Peck stated he is “less interested in the science behind the ‘black box’ of the” technology than the results • He also said, in connection with using lesser qualified persons to perform a review that “economics drove the change.” Same situation here. April 20, 2015 44 SEGMENT 2: Sunil Ohri Of Counsel Stein Mitchell Muse Cipollone & Beato LLP
  • 45. Panacea or Placebo (3) • In Rio Tinto, J. Peck states “it is inappropriate to hold TAR to a higher standard than keywords or manual review” • Why? • Keywords and Manual Review are human efforts with known issues and limitations • TAR is triple stacked technology April 20, 2015 45 SEGMENT 2: Sunil Ohri Of Counsel Stein Mitchell Muse Cipollone & Beato LLP
  • 46. Practical Aspects of TAR • Vetting the different technologies available • Vetting the expertise of the vendor’s team • Legal team’s knowledge of client’s language models – particularly from key custodians • Flexibility to rework the model as additional language models arise in discovery April 20, 2015 46 SEGMENT 2: Sunil Ohri Of Counsel Stein Mitchell Muse Cipollone & Beato LLP
  • 47. Defensible Use of TAR • Deeper understanding of capabilities and limitations of selected TAR solution • Implement workflow to address the limitations • Deeper understanding of language models presented in documents • Transparency • Judgmental sampling: Seed Sets April 20, 2015 47 SEGMENT 2: Sunil Ohri Of Counsel Stein Mitchell Muse Cipollone & Beato LLP
  • 48. Defensible Use of TAR • Review of machine coded documents between Seed Sets • Concept analysis of likely non-responsive documents; review multiple samples from different concepts/areas • Review likely responsive collection April 20, 2015 48 SEGMENT 2: Sunil Ohri Of Counsel Stein Mitchell Muse Cipollone & Beato LLP
  • 49. Fascciola& Favro: Seed Set Law Review Article • Despite the potential that predictive coding holds, its introduction to the discovery process has not been universally embraced or free from controversy. There have been disagreements regarding what is predictive coding, when it should be used, and the process for how to successfully implement it into a discovery workflow. Moreover, the few judicial opinions on predictive coding are based on specific fact patterns that make general application for practitioners difficult. These factors have led to uncertainty regarding the manner in which predictive coding may be used. . . . April 20, 2015 49 SEGMENT 2: Sunil Ohri Of Counsel Stein Mitchell Muse Cipollone & Beato LLP
  • 50. Introduction Howard P. Goldberg is an experienced trial lawyer who specializes in litigating complex commercial matters. Howard has experience representing clients involved in a wide variety of commercial cases, focusing on contract disputes, environmental litigation and commercial real estate litigation. Howard also has significant experience with a variety of settlement mechanisms, including formal arbitration proceedings and court-assisted mediation programs. In addition to his case responsibilities, Howard serves on the e-discovery committee for Manion Gaynor & Manning and has significant experience advising clients on e-discovery best practices, including legal holds, data preservation, and data production, working with e-discovery vendors and consultants, and managing e-discovery in anticipation of, during, and after litigation. Howard is admitted to practice in Massachusetts, the United States District Court for the District of Massachusetts, and the United States Court of Appeals for the First Circuit. He is a member of the American, Massachusetts and Boston Bar Associations. Prior to joining MG&M, Howard was an associate at Foley Hoag LLP in Boston/pro bono housing cases. Howard lives in Marblehead with his wife and two sons. April 20, 2015 50 SEGMENT 3: Howard P. Goldberg Partner Manion Gaynor & Manning LLP
  • 51. Courts Approve Use of Technology Assisted Review • Formerly an outlier, use of Technology Assisted Review (“TAR”) has been approved for use by Federal and State Courts • Not appropriate in all cases • Counsel must be prepared to present options both to clients and the Court • In general, document by document review, or culling through the use of search terms or other methods, may not be appropriate April 20, 2015 51 SEGMENT 3: Howard P. Goldberg Partner Manion Gaynor & Manning LLP
  • 52. TAR Basics • Attorneys train the program by identifying a set of relevant documents from a broader set of potentially relevant materials – Creation of a seed set and code each document – Through iterative process, program is trained with additional documents – QC’d by attorney familiar with case – Process cycles until predictive coding is sufficiently accurate when compared to attorney review – Then applies coding to remaining universe of documents, and attorneys review ultimate universe of responsive documents April 20, 2015 52 SEGMENT 3: Howard P. Goldberg Partner Manion Gaynor & Manning LLP
  • 53. Predictive Coding In Litigation • Predictive Coding is here to stay; oftentimes, must convince opponent or client to utilize • Can be used in many ways – Early Case Assessment – Review for discovery responses – Review of other party’s document production – Deposition preparation – Expert preparation April 20, 2015 53 SEGMENT 3: Howard P. Goldberg Partner Manion Gaynor & Manning LLP
  • 54. Potential Benefits • Process must be defensible • Ability to drastically reduce number of documents requiring primary attorney review • Minimize inconsistent productions • Identify quickly relevant and key documents • Superior accuracy over keyword searches and linear review April 20, 2015 54 SEGMENT 3: Howard P. Goldberg Partner Manion Gaynor & Manning LLP
  • 55. Da Silva Moore v. Publicis Groupe, 287 F.R.D. 182 (S.D.N.Y. 2012) (Peck, Mag. J.), aff’d, No. 11 Civ. 1279, 2012 WL 1446534 (S.D.N.Y. Apr. 26, 2012) (Carter, J.) • First Federal court to approve use of TAR • Judge Peck viewed as suitable replacement for other methods of segregating electronically stored information – Both parties agreed to use predictive coding, disagreed as to the details – Appropriate in certain cases, not required – Must be part of defensible process, subject to same QC/QA procedures for any document review – Demonstration of reasonableness April 20, 2015 55 SEGMENT 3: Howard P. Goldberg Partner Manion Gaynor & Manning LLP
  • 56. In re Actos Prod. Liab. Litig., 2012 U.S. Dist. LEXIS 187519 (W.D.La. Jul. 27, 2012 • Magistrate Judge Doherty, sua sponte, ordered a detailed protocol to govern the use of TAR, to which the parties had stipulated • Order included a “Search Methodology Proof of Concept” and stated that the parties “agree to meet and confer regarding the use of advanced analytics as a document identification mechanism for the review and production of data.” April 20, 2015 56 SEGMENT 3: Howard P. Goldberg Partner Manion Gaynor & Manning LLP
  • 57. In re Biomet M2a Magnum Hip Implant Products Liab. Litig., 3:12-MD-2391, 2013 WL 1729682 (N.D. Ind. Apr. 18, 2013); MDL 2391, 2013 WL 6405156 (N.D. Ind. Aug. 21, 2013) • Defendant, Biomet, employed TAR, using a combination of electronic search functions to identify relevant documents • Biomet employed TAR to identify the relevant documents to be produced • Biomet offered to allow plaintiffs to provide additional search terms, and to review the non-privileged documents from the 2.5 million set • Plaintiffs were unhappy that Biomet used keywords, and wanted Biomet to utilize predictive coding from that set of documents. • Court ruled that Biomet’s procedures complied with the F.R.C.P. and that plaintiff’s proposal “that Biomet go back to Square One. . . sits uneasily with the proportionality standard” because it would entail costs over a million dollars and it appeared likely that few relevant documents would be found. April 20, 2015 57 SEGMENT 3: Howard P. Goldberg Partner Manion Gaynor & Manning LLP
  • 58. Rio Tinto Pic. v. Vale S.A., 2015 U.S. Dist. LEXIS 24996 (S.D.N.Y. Mar. 2, 2015) • Endorsement of cooperation among parties • Parties discussed and agreed on TAR protocols • Because of “the interest within the e-discovery community about (technology-assisted review (TAR)) cases and protocols, Judge Peck provided additional details concerning TAR April 20, 2015 58 SEGMENT 3: Howard P. Goldberg Partner Manion Gaynor & Manning LLP
  • 59. Rio Tinto cont. • Producing parties should not worry about Court approval for TAR • Transparency and cooperation are important, to a point • No “one size fits all” approach to TAR protocols • Depends, in part, on TAR methodology employed by the parties April 20, 2015 59 SEGMENT 3: Howard P. Goldberg Partner Manion Gaynor & Manning LLP
  • 60. April 20, 2015 60 CLE PROCESSING The Knowledge Group offers complete CLE processing solutions for your webcasts and land events. This comprehensive service includes everything you need to offer CLE credit at your conference:  Complete end-to-end CLE credit Solutions  Setting up your marketing collateral properly.  Completing and filing all of the applications to the state bar.  Guidance on how to structure content meet course material requirements for the state Bars.  Sign up forms to be used to check & confirm attendance at your event.  Issuing official Certificates of Attendance for credit to attendees. Obtaining CLE credit varies from state to state and the rules can be complex. The Knowledge Group will help you navigate the complexities via complete cost effective CLE solutions for your conferences. Most CLE processing plans are just $499 plus filing fees and postage. To learn more email us at info@knowledgecongress.org or CALL 646-202-9344
  • 61. April 20, 2015 61 PRIVATE LABEL PROGRAM & INTERNAL TRAINING The Knowledge Group provides complete private label webcasts and in-house training solutions. Developing and executing webcasts can be a huge logistical nightmare. There are a lot of moving parts and devolving a program that is executed smoothly and cost effectively can prove to be a significant challenge for companies who do not produce events on a regular basis. Live events require a high level of proficiency in order to execute proficiently. Our producers will plan and develop your webcast for you and our webcast technicians will execute your live event with expert precision. We have produced over 1000 live webcasts. Put our vast expertise to work for you. Let us develop a professional webcast for your firm that will impress all your clients and internal stakeholders. Private Label Programs Include:  Complete Project Management  Topic Development  Recruitment of Speakers (Or you can use your own)  Marketing Material Design  PR Campaign  Marketing Campaign  Event Webpage Design  Slides: Design and Content Development  Speaker coordination: Arranging & Executing Calls, Coordinating Slides & Content  Attendee Registration  Complete LIVE Event Management for Speaker and Attendees including: o Technical Support o Event Moderator o Running the Live event (All Aspects) o Multiple Technical Back-ups & Redundancies to Ensure a Perfect Live Event o Webcast Recording (MP3 Audio & MP4 Video) o Post Webcast Performance Survey  CLE and CPE Processing Private Label Programs Start at just $999
  • 62. April 20, 2015 62 RESEARCH & BUSINESS PROCESS OUTSOURCING The Knowledge Group specializes in highly focused and intelligent market and topic research. Outsource your research projects and business processes to our team of experts. Normally we can run programs for less than 50% of what it would cost you to do it in-house. Here are some ideal uses for our services:  Market Research and Production o List Research (Prospects, Clients, Market Evaluation, Sales Lists, Surveys) o Design of Electronic Marketing Collateral o Executing Online Marketing Campaigns (Direct Email, PR Campaigns) o Website Design o Social Media  Analysis & Research o Research Companies & Produce Reports o Research for Cases o Specialized Research Projects  eSales (Electronic Inside Sales – Email and Online) o Sales Leads Development o eSales Campaigns  Inside Sales people will prospect for leased, contact them and coordinate with your sales team to follow up.  Our Inside eSales reps specialize in developing leads for big-ticket enterprise level products and services. o Electronic Database Building – Comprehensive service which includes development of sales leads, contacting clients, scoring leads, adding notes and transferring the entire data set to you for your internal sales reps.  eCustomer Service (Electronic Inside Sales – Email and Online) o Real-Time Customer Service for Your clients  Online Chat  Email o Follow-Up Customer Service  Responds to emails  Conducts Research  Replies Back to Your Customer Please note these are just a few ways our experts can help with your Business Process Outsourcing needs. If you have a project not specifically listed above please contact us to see if we can help.
  • 63. ► You may ask a question at anytime throughout the presentation today. Simply click on the question mark icon located on the floating tool bar on the bottom right side of your screen. Type your question in the box that appears and click send. ► Questions will be answered in the order they are received. Q&A: April 20, 2015 63 SEGMENT 1: Hal Marcus Product Marketing Manager Recommind, Inc. hal.marcus@recommind.com SEGMENT 2: Sunil Ohri Of Counsel Stein Mitchell Muse Cipollone & Beato LLP SOhri@steinmitchell.com SEGMENT 3: Howard P. Goldberg Partner Manion Gaynor & Manning LLP hgoldberg@mgmlaw.com
  • 64. April 20, 2015 64 Welcome to the Knowledge Group Unlimited Subscription Programs. We have Two Options Available for You: FREE UNLIMITED: This program is free of charge with no further costs or obligations. It includes:  Unlimited access to over 15,000 pages of course material from all Knowledge Group Webcasts.  Subscribers to this program can download any slides, white papers, or supplemental material covered during all live webcasts.  50% discount for purchase of all Live webcasts and downloaded recordings. PAID UNLIMITED: Our most comprehensive and cost-effective plan, for a one-time fee:  Access to all LIVE Webcasts (Normally $199 to $349 for each event without a subscription). Including: Bring-a-Friend – Invite a client or associate outside your firm to attend for FREE. Sign up for as many webcasts as you wish.  Access to all of Recorded/Archived Events & Course Material includes 1,500+ hours of audio material (Normally $299 for each event without a subscription).  Free Certificate of Attendance Processing (Normally $49 Per Course without a subscription).  Access to over 15,000 pages of course material from Knowledge Group Webcasts.  Ability to invite a guest of your choice to attend any live webcast Free of charge (Exclusive benefit only available for PAID UNLIMITED subscribers).  6 Month Subscription is $499 with No Additional Fees Other options are available.  Special Offer: Sign up today and add 2 of your colleagues to your plan for free Check the “Triple Play” box on the sign-up sheet contained in the link below. https://gkc.memberclicks.net/index.php?option=com_mc&view=mc&mcid=form_157964
  • 65. April 20, 2015 65 Knowledge Group UNLIMITED PAID Subscription Programs Pricing: Individual Subscription Fees: (2 Options) Semi-Annual: $499 one-time fee for a 6 month subscription with unlimited access to all webcasts, recordings, and materials. Annual: $799 one-time fee for a 12 month unlimited subscription with unlimited access to all webcasts, recordings, and materials. Group plans are available. See the registration form for details. Best ways to sign up: 1. Fill out the sign up form attached to the post conference survey email. 2. Sign up online by clicking the link contained in the post conference survey email. 3. Click the link below or the one we just posted in the chat window to the right. https://gkc.memberclicks.net/index.php?option=com_mc&view=mc&mcid=form_157964 Questions: Send an email to: info@knowledgecongress.org with “Unlimited” in the subject.
  • 66. April 20, 2015 66 ABOUT THE KNOWLEDGE GROUP, LLC The Knowledge Group, LLC is an organization that produces live webcasts which examine regulatory changes and their impacts across a variety of industries. “We bring together the world's leading authorities and industry participants through informative two-hour webcasts to study the impact of changing regulations.” If you would like to be informed of other upcoming events, please click here. Disclaimer: The Knowledge Group, LLC is producing this event for information purposes only. We do not intend to provide or offer business advice. The contents of this event are based upon the opinions of our speakers. The Knowledge Group does not warrant their accuracy and completeness. The statements made by them are based on their independent opinions and does not necessarily reflect that of The Knowledge Group‘s views. In no event shall The Knowledge Group be liable to any person or business entity for any special, direct, indirect, punitive, incidental or consequential damages as a result of any information gathered from this webcast. Certain images and/or photos on this page are the copyrighted property of 123RF Limited, their Contributors or Licensed Partners and are being used with permission under license. These images and/or photos may not be copied or downloaded without permission from 123RF Limited