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Resume Best Practices
- 1. Best practices of resume preparation An IIMB NSRCEL & Goldman Sachs Supported Firm
- 2. Resume best practices - Agenda ďź Recruitersâ focus ďź Resume structure ďź Content ďź Relevant resumes ďź Case studies
- 3. What do recruiters look in resume?
- 4. Recruitersâ focus - How Recruiter focus Structure Content Relevance Case studies Plan
- 5. Recruitersâ focus - How Recruiter focus Structure Content Relevance Case studies Plan
- 6. Recruitersâ focus - How Headings Sub sections Left side Recruiter focus Structure Content Relevance Case studies Plan
- 7. Recruitersâ focus - What Basic details Last job details, if any Education Spikes (if you have shown them) Recruiter focus Structure Content Relevance Case studies Plan
- 8. 2 key things which matters to recruiters⌠Recruiter focus Structure Content Relevance Case studies Plan Talent | Potential Competence for the job
- 9. Resume not getting shortlisted â frequent reasons
- 10. Resume not getting shortlisted â frequent reasons ⢠âAbsence of fitment (IT/ Non IT, work experience range, skills etc.)â ⢠âResume is all over the placeâ (hence missing out on highlighting what is required in JD) ⢠âResume is very generic and hence is not able to stand out from its competitorsâ ⢠âResume was difficult to readâ ( hence could not get what they were looking for or anything of interest) ⢠âThe resume was very technicalâ (meaning the resume could not show the transferable skill which candidate might have) ⢠âSome of the claims were unbelievableâ
- 11. Resume not getting shortlisted â frequent reasons Missing Focus Fitment Missing âWhy Meâ Missing Business Language
- 12. Resumes for freshers and students with work ex Recruiter focus Structure Content Relevance Case studies Plan Freshers ⢠Leverage your internships/ projects (live/ academic) ⢠Club/ PORs activities ⢠Competitions ⢠Innovativeness/ creativity/ frameworks used >> Show uniqueness of your work Work-Ex ⢠Above + work-ex
- 13. Resume structure Recruiter focus Structure Content Relevance Case studies Plan FunctionalChronological
- 18. How to structure points Recruiter focus Structure Content Relevance Case studies Plan Left to RightSAR Tangible Aspects
- 19. SAR Recruiter focus Structure Content Relevance Case studies Plan Action Emphasize on skills used Situation Context Result Business results
- 20. SAR Example Recruiter focus Structure Content Relevance Case studies Plan â˘Reduced cost by INR 300 mn through innovative contract packaging in the purchase of INR 3000 cr key telecom equipments at Ericsson â˘Developed 30 new vendors for critical parts required for the production of Marutiâs first-ever Commercial Vehicle ⢠Led a cross functional team of 10 for formulating and implementing vendor evaluation policy ⢠Improved new vendorsâ existing processes and standards Legends: Red â Results | Green â Context | Blue - Actions
- 21. SAR Example Recruiter focus Structure Content Relevance Case studies Plan â˘Developed 10+ top management dashboards for critical mortgage loan business unit for a large UK based Banking major ⢠Led a team of 5 for designing, developing and rolling out reports ⢠Coordinated extensively with 3+ business unit heads at onsite for requirement gathering, expectation management and solutioning Legends: Red â Results | Green â Context | Blue - Actions
- 22. Prioritizing key messages (L to R) Recruiter focus Structure Content Relevance Case studies Plan 1st way : Prioritizing on cost reduction message â˘Reduced cost by INR 300 cr through innovative contract packaging in the purchase of INR 10,000 cr key telecom equipments at Ericsson 2nd way : Prioritizing on telecom industry â˘Purchased INR 10000 cr key telecom equipments for Ericsson; saved cost by INR 300 cr through innovative contract packaging Legends: Red â Results | Green â Context | Blue - Actions
- 23. Tangible aspect Recruiter focus Structure Content Relevance Case studies Plan 1st way : Generic message not impactful ⢠Responsible for developing and managing vendors for product development activities for Maruti 2nd way : Point with more tangible aspects of work ⢠Developed 30 new vendors for critical parts required for the production of Marutiâs first-ever Commercial Vehicle ⢠Led a cross functional team of 10 for formulating and implementing vendor evaluation policy ⢠Improved new vendorsâ existing processes and standards
- 24. Some examples : For work experience Recruiter focus Structure Content Relevance Case studies Plan
- 25. Some examples : For work experience Recruiter focus Structure Content Relevance Case studies Plan
- 26. Some examples : For work experience Recruiter focus Structure Content Relevance Case studies Plan
- 27. Some examples : For work experience Recruiter focus Structure Content Relevance Case studies Plan
- 28. Academic projects Recruiter focus Structure Content Relevance Case studies Plan ⢠Leverage this space to showcase your relevant projects incl. live projects ⢠Projects signal your interest in particular subject/ area and your action towards them Example ⢠Live project :Forecasting in-patient food consumption at Apollo Hospital; o Analyzed 1000+ patient and food data points to design a forecasting model ⢠Strategy - Competitive strategy of UltraTech Cements o Applied Porterâs model and Value Chain analysis o Suggested differentiation strategy to compete in the industry
- 29. Academic projects Recruiter focus Structure Content Relevance Case studies Plan
- 30. Extra curricular/ PORs Recruiter focus Structure Content Relevance Case studies Plan ⢠Important for roles which require diverse experience/ interests/ freshers ⢠Bucket your Extra curricular ⢠Give tangible and/or quantified work/ achievements etc. Example Club activities ⢠Elected member (representing 100 students) of Seminar club at IIM ⢠Conducted 10+ industry expert visits and knowledge sharing sessions NGO ⢠Initiated community welfare program ; educated 300+ labor families
- 31. Extra curricular/ PORs Recruiter focus Structure Content Relevance Case studies Plan
- 32. One page? Recruiter focus Structure Content Relevance Case studies Plan
- 33. Other points Recruiter focus Structure Content Relevance Case studies Plan â˘One pager â˘Ideally any resume point should not exceed one line â˘In case of point being longer than a line, break it in sub-points â˘Avoid first person/ full stops â˘Please check all the hygiene factors such as Facts, Grammar and Typos
- 34. Certificates Recruiter focus Structure Content Relevance Case studies Plan â˘Shows your interest towards the subject â˘Showing relevant application using that certification knowledge is much more better than just a certificate â˘Do certificate only if you are interested in that topic/ career and want to learn in depth of that specific topic â˘In general, do not spend too much time/ money
- 35. What will differentiate you Recruiter focus Structure Content Relevance Case studies Plan â˘Impacts you created â˘Projects you have done â˘Skills/ tools you have applied in business situation â˘Spikes you have in your resume
- 36. Type of role and hence resume â Overview (indicative) Recruiter focus Structure Content Relevance Case studies Plan Career Resume Consulting ⢠Show spikes ⢠Show impact ⢠Show key words/ business jargons ⢠If possible show experience in emerging technology as well GM/ Leadership ⢠Leading a team ⢠Initiatives/ clubs/ extra curricular activities ⢠All round personality is preferred Technology Consulting ⢠Show understanding of any technology/ tool/ function/ industry ⢠Show experience in emerging technology as well ⢠Client management skills, if you have Sales/ BD ⢠Show impact in terms of revenue earned/target met etc. ⢠Clients handled/ Accounts managed etc. ⢠Show marketing research, marketing aspect of your work
- 37. Type of role and hence resume â Overview (indicative) Recruiter focus Structure Content Relevance Case studies Plan Career Resume Operations/ SCM ⢠Operations Management ⢠Operation Design ⢠Operation improvement ⢠Project/ program management ⢠Leading a team Product Management ⢠Showcase product development experience even if it is creating a new module in some ERP ⢠Showcase your involvement in any of the phase of PM including conceptualization, validation, development, support, product roadmap, monetization, customer engagement, analytics etc ⢠Design (UI/UX) experience ⢠Do live product projects and showcase Analytics ⢠If you have worked in any analytics project, ETL project, BI project, data visualization project etc., showcase that
- 38. Type of role and hence resume (indicative) - Consulting Recruiter focus Structure Content Relevance Case studies Plan Career Resume Consulting ⢠Show spikes ⢠Show impact ⢠Show problem solving skills ⢠Show industry/ functional words to show relevant industry/ function/ tools knowledge/ skills ⢠Client management skills, if you have
- 39. Consulting resume Recruiter focus Structure Content Relevance Case studies Plan Career Summary â˘XX+ years of experience in Operational Excellence and Asset Optimization at xxxx capacity plant â˘Demonstrated the consistent track record of professional excellence o Received âStar of Businessâ out of 1000 employees at xxxxx Group based on <<Consultant name >> assessment o Rated as the Excellent performer for consecutive three years 2014-17 â˘Received âGold Medalâ for Academic excellence in xxxxx institute â˘Showcasing relevance: âOperational Excellenceâ, â Asset optimizationâ â˘Clear spikes : professional and academic excellence
- 40. Impact Example Recruiter focus Structure Content Relevance Case studies Plan Bringing impact in a crisp & front-loaded manner Original Introduced and executed dealer tie up which doubled the car-loan business from INR 150 Cr in March 2019 to INR 260 Cr in December 2019 Recommended Increased auto-loan business by INR 110 Cr (2X growth in 6 months) by introducing & executing 100+ dealer tie up
- 41. Example â bring client profile Recruiter focus Structure Content Relevance Case studies Plan Specify client name/ profile useful for consulting roles Original Handled xyz solutions for the client Recommended Handled xyz solutions for a large (or a US $ xyz bn) US based steel client
- 42. Type of role and hence resume (indicative) â GM/ Leadership Recruiter focus Structure Content Relevance Case studies Plan Career Resume GM/ Leadership ⢠Leading a team ⢠Initiatives/ clubs/ extra curricular activities ⢠All round personality is preferred
- 43. Showcasing GM/ Leadership experience Recruiter focus Structure Content Relevance Case studies Plan ⢠Projects ⢠Team size ⢠Vendors, Geographies ⢠Emergencies Examples ⢠Led a 3+ team as unit-in-charge for the operation of a xxxx unit, generating INR xxxx mn in revenue per day ⢠Managed 5+ vendors as category manager to streamline supplies of critical raw material worth INR 100 mn for 15+ plants across India ⢠Lead Organizer - âSamantranâ â a business conclave; hosted 20+ industry leaders and managed a footfall of 1000+ participants
- 44. Type of role and hence resume (indicative) â Technology Consulting Recruiter focus Structure Content Relevance Case studies Plan Career Resume Technology Consulting ⢠Show experience in any technology/ tool/ function/ industry ⢠If possible show experience in emerging technology as well ⢠Client management skills, if you have ⢠Bring business impact using technology please
- 45. Example Part of any ERP/ Technology/ Digital solution implementation ⢠Functional expert for manufacturing domain in implementation of xyz ERP across organization ⢠Core team member in implementation of warehouse bar coding system implementation project ⢠Automated end to end warehouse spare receipt process reducing manual effort by 90% ⢠Coordinated with xyz consultants for design , testing and delivery Recruiter focus Structure Content Relevance Case studies Plan
- 46. Example â Use industry jargons (not throw industry jargons!!) Bringing more industry term will help (use only if you understand) Original Lead cross functional, multicultural teams of 15 developers, in end to end implementation of new e-commerce website and backend integration Recommended Managed entire SDLC of new e- commerce website development & backend (system/ platform) integration for a USD XX bn US based Retail client ⢠Led a team of 15+ cross functional and multi national developers Recruiter focus Structure Content Relevance Case studies Plan
- 47. Type of role and hence resume (indicative) â Sales/ BD Recruiter focus Structure Content Relevance Case studies Plan Career Resume Sales/ BD ⢠Show impact in terms of revenue earned/target met etc. ⢠Clients handled/ Accounts managed etc.
- 48. Example â Show numbers Show impact in numbers (sales, sales increase etc.) in BD roles Original Managed multiple RFPs Recommended Won (or Helped won) USD 1+ mn deals by providing inputs to 10+ RFPs in collaboration with pre-sales and sales teams Recruiter focus Structure Content Relevance Case studies Plan
- 49. Type of role and hence resume (indicative) â Operations/ SCM Recruiter focus Structure Content Relevance Case studies Plan Career Resume Operations / SCM ⢠Operations Management ⢠Operation Design ⢠Operation improvement ⢠Project/ program management ⢠Leading a team
- 50. Example Recruiter focus Structure Content Relevance Case studies Plan Operation Design ⢠Designed and launched new deliver capability across 5 metros for ensuring âSame Day Deliveryâ for key household items Operation Management ⢠Led a 3+ team as unit-in-charge for the operation of a xxxx unit, generating INR xxxx mn in revenue per day Operation Improvement ⢠Reduced transport cost by 10% through supply chain network optimization
- 51. Type of role and hence resume (indicative) â Product Management Recruiter focus Structure Content Relevance Case studies Plan Career Resume Product Managemen t ⢠Showcase product development experience even if it is creating a new module in some ERP ⢠Showcase your involvement in any of the phase of PM including conceptualization, validation, development, support, product roadmap, monetization, customer engagement, analytics etc
- 52. Example Recruiter focus Structure Content Relevance Case studies Plan Product Management â˘Developed a monetization strategy for âxxxxâ product â˘Segmented ~ 10000+ customers by their transaction analysis ⢠Designed payment wallet app integration feature for the product ⢠Resulted in improved customer experience by lean product interface Team Management â˘Led 5+ team developing a SaaS product for analyzing customer drop rates â˘Showcasing relevance: âmonetization strategyâ, Customer segmentation, app integration, SaaS product, customer experience etc. â˘Team management skills
- 53. Example Recruiter focus Structure Content Relevance Case studies Plan Trying to showcase product angle Original Led the design of integration framework of WMS with 6 other value chain modules in P2P/O2C cycle â In collaboration with senior domain experts to design flow and inventory reconciliation Recommended Designed integration architecture (or framework) for WMS with 6 P2P/O2C cycle products (or systems) in collaboration with senior product (or domain) experts
- 54. Example Recruiter focus Structure Content Relevance Case studies Plan Non Technology Product ⢠Showcase your collaboration with sales/ marketing/ customer support team/ customers ⢠If you are using any tool (simulation, CAD/ CAM/ modeling etc. show that) ⢠Showcasing leading team/ P&L/ Category etc. is very helpful ⢠Showcase emerging technology IoT, sensors etc.
- 55. Type of role and hence resume (indicative) - Strategy Recruiter focus Structure Content Relevance Case studies Plan Career Resume Strategy ⢠Industry knowledge ⢠Skills of prior consulting/ report analysis/ any policy making work etc.
- 56. Example Recruiter focus Structure Content Relevance Case studies Plan Strategy ⢠Devised âLong Term Fuel Import Policyâ along with external consultant PwC to ensure fuel security for 15000 MW power plants ⢠Devised business case for âIoT Centre of Excellenceâ and convinced top management for an investment of USD 1 mn ⢠Different type of business cases: Cloud adoption, AI-Ml use cases & adoption, Pilots etc. ⢠Any Entry Strategy, BD project, set up of a capability etc.
- 57. Type of role and hence resume (indicative) - Analytics Recruiter focus Structure Content Relevance Case studies Plan Career Resume Analytics ⢠If you have worked in any analytics project, ETL project, BI project, data visualization project etc., showcase that
- 58. Example Recruiter focus Structure Content Relevance Case studies Plan Analytics ⢠Led a team of 6 & created 2 supply chain applications for XYZ cloud-based platform o Created a Network optimization tool for designing optimal supply chain o Created an Intelligence tool to take supply chain decisions based on the dynamic real-world conditions o Provided inputs to the sales team for selling applications on a subscription model to 2 Supply Chain clients ⢠Used Python, GCP, Tableau etc.
- 59. Creating relevant resume points during the course Recruiter focus Structure Content Relevance Case studies Plan ⢠Live projects ⢠Competitions : Microsoft, Diamond, Amazon Customer Excellence challenge ⢠Tools : Financial Modeling, R, Tableau Live Projects Examples ⢠Live consulting project :Forecasting in-patient food at Apollo Hospital; o Analyzed patient & food data to design a forecasting model ⢠Live IoT Analytics project : Data analysis for Air Compressors to model predictive maintenance for the company ⢠Customer Pick up Model at xxxx : Evaluating companyâs proposed Customer Pick up model for reducing logistic cost and improving customer experience Competition Examples ⢠Runner-up (2nd out of 8000 ) in Amazon Customer Excellence (ACE) challenge; devised marketing strategy for Amazon Prime
- 61. Align honestly with JD https://www.pinterest.com/alexputman1/recruiting-cartoons/
- 62. Resume alignment with required job description Recruiter focus Structure Content Relevance Case studies Plan
- 63. Alignment with required JD Recruiter focus Structure Content Relevance Case studies Plan ⢠Strong and consistent academic credentials combined with distinctive professional achievements ⢠At least some professional experience in strategy consulting or a company related industry ⢠Extensive experience in working with international teams/cultures ⢠Outstanding analytical and conceptual skills ⢠Distinctive entrepreneurial and global mind-set ⢠Strong interpersonal skills and team orientation ⢠Convincing communication skills
- 64. Alignment with required qualifications Recruiter focus Structure Content Relevance Case studies Plan Career summary ⢠7.5 years of experience in Power industry advising top management on various strategic initiatives and Project management for xxxx projects in the company ⢠Consistently rated as Star performer at the company/ Early promotion ⢠Awarded by <<Big personality>> for securing xx rank in the university and one of the top academic performers in << MBA School>> ⢠Something related to working with international vendors
- 65. Conclusion Recruiter focus Structure Content Relevance Case studies Plan Resume structure Recruitersâ focus Content structure Aligning to JD Plan ⢠Quick assessment ⢠What matters to them â˘Chronological â˘Functional â˘SAR â˘L to R â˘Tangible | Quantifiable â˘Qualification â˘Activity & success measure based JD analysis and resume alignment â˘Honest alignment ⢠Excel based worksheet ⢠Quality Master resume ⢠Review and finalization ⢠Variant resume (s) ⢠JD based alignment
- 66. How many resume? Recruiter focus Structure Content Relevance Case studies Plan Variant resume for each target industry/ function/ role & later on for each JD Master resume Highlighting your strengths / a base/ repository for your future resumes
- 67. How many resume? Recruiter focus Structure Content Relevance Case studies Plan Master Resume 1. Create an excel 2. List down all your work 3. Structure the work in âSARâ framework 4. Finalize the functional buckets 5. Use the resume template 6. Create a good quality resume 7. Get it reviewed 8. Re work and go to step 6
- 68. Steps for resume(s) building Recruiter focus Structure Content Relevance Case studies Plan Variant Resume â˘Understand the requirement of target industry/ company / role â˘Finalize the buckets â˘Highlight the relevance in career summary and functional/ role wise buckets â˘Leverage the Master Resume points with focus on prioritizing the relevant experience
- 69. Summary Recruiter focus Structure Content Relevance Case studies Plan â˘The idea of summary is to give sufficient and impactful information particularly to those recruiters who may not spend much time on resume ⢠One study says the average time spent by a recruiter on a resume is 6 seconds! â˘Should not be more than 3 to 4 points â˘Should highlight the relevant key-words / skills required for the given job
- 70. Career Summary - Example Recruiter focus Structure Content Relevance Case studies Plan ⢠XX years of experience in Production, Operations and Supply Chain Management in Capital Goods industry â˘Expertise in performance improvement & turnaround projects, client/supplier relationship, sourcing and cost optimization â˘Consistent professional achievements including fast tracked promotions, academic achiever (4th Rank-Insti. Name); recipient of xxx scholarships Experience Skills Personal | Professional |Academic accomplishments