time management

1. TIME MANAGEMENT
SUJITH KUMAR S H
Asst. Professor
BIET – MBA
Programme,
He who kills time buries opportunities.

2. Introduction:
Many students discover the need to develop
or hone their time management skills when
they arrive at college. Unlike in school where
teachers frequently structured your
assignments and classes filled your day, in
college, you will have less in-class time, more
outside of class work, and a great deal of
freedom and flexibility.

3. Graduate Courses: New Expectations
• College is NOT like being in School: You are
responsible for your things at least now onwards
• Attending class all the time and being on time
• Making sure you purchase books for your courses
• Completing assignments on time
• Conducting yourself respectfully and treating others
respectfully, in and out of the classroom
• Asking questions when you don’t understand or need further
assistance
• Knowing your rights and responsibilities as a college student

4. Activity
6-10: Terrible Planner.
You should consider using new tools and processes to help you plan effectively. A great
first step would be to learn time Management.
11-15: Below average planner.
You may already have a planning system, but using it more effectively will help to reduce
the stress and lack of control you feel in your life.
16-20: Average planner.
Your planning system is working, but you can do better. You may need help focusing on
priorities, dealing with urgent interruptions or writing your daily plan.
21-25: Above-average planner.
Your planning system is working well. Keep up the good work, with periodic reviews to
be sure you’re planning around what matters most in your life.
26-30: Excellent planner--or candidate for burnout?
You have mastered planning and should experience the serenity that comes from taking
charge of your life. But make sure you’re in control of your planning rather than letting it
control you.

5. Student Success
 Time-management
 The choices about how you spend your time are
important
 How can you plan your schedule and manage your
time?
 Ask yourself the following questions:

6. How to manage classes, work,
and friends successfully…
TIME
MANAGEMENT

7. Taking Control of Your Time and Your Life
 Why is this important?
 Time seems to “slip away”
 Promotes authority over our lives.
 Characteristic of successful people

8. TIME MANAGEMENT QUESTIONNAIRE
 Do you often find yourself doing things that
interfere with your Academic Work. simply because
you hate to say no to people?
If you answered “Yes”, break yourself of this
practice.
Give a higher priority to your Academic Work! Who
can you expect to honor your commitment to your
Academic Work if you don’t?

9.  On an average class day do you spend more time with
personal grooming than with school work?
Personal grooming is very important, but remember that
there is a time for everything. Often your grades are a
true reflection of the amount of time devoted to study.
What you get out of a class correlates highly with what
you put into it.
 Do you set and honor priorities?
If “Yes”, good! If you don’t honor your priorities you cannot
expect anyone else to!

10.  Do you believe that there is room for
improvement in the way you manage time?
If “Yes”, use the information in this session
to help you make the necessary changes, and
make up your mind to make the necessary
changes!

11.  Do you make a list of the things you have to do each
day?
The busier you are the more important it is for you to
make lists. Without a list (or schedule) it is too easy
to forget. You are a human, not a computer, so you
will forget something at some time!
 Do you make constructive use of your time?
It is so easy to procrastinate, so be sure that you can
account for your time!

12.  Do you continue pursuing unprofitable study routines
or habits?
If something isn’t working it is senseless to continue
using it!
 Do you have a set of goals for the entire semester?
It is necessary that we know where we’re going .
Goals help us keep our eyes on the prize.

13.  Are you still working on an assignment the night
before it is due?
If “Yes”, work on time management and priorities.
Distributed study will prevent this.
 Do you regularly review for your class even when a
test is not imminent?
To get the most from a class, review on a regular
basis. This helps you better understand and internalize
the learning.

14. Fun
Game

15. Determining Your Needs
Document
Categorize time spent on
 Class attendance
 Study time
 Work
 Commute time
 Social
 Family
 Other

16. Assess and Evaluate
Ask yourself:
Will the way I am spending my time contribute
to my college success?
Do I need to make adjustments?
Which college related areas will require more of
my time?
Am I willing to make the necessary changes to
achieve college success?

17. Simplify Your Life
 Say “no” to unnecessary
commitments (Family/ friends sometimes ask us
to do something without thinking. Learn to say “No” and offer
alternatives.)
 Make and use lists (Making a list is easy,
but following it requires self-discipline. Plan your work and work
your plan!)
 Keep track of important
dates--use a calendar (Humans
forget, especially if they lead a busy life! Put things in writing to
aid your memory.)
 Organize effectively (Discover what
makes you most effective and efficient. Stick with it!)
 Keep an open mind to
change (When a strategy is not working, change it! Try
a different approach!)

18. TIME TOOL #1 – A Calendar
 Long-range perspective
 BIG picture
Due dates
Test dates
Holidays, vacations, special events
Target dates

19. TIME TOOL #2 – A Weekly Schedule
Balanced
• Study time – 2 hours per week per credit hour
1. How many hours a week will you be working?
2. How many units do you plan on enrolling?
3. How many hours a week do you plan on studying?
4. What other priorities take up time in your schedule?
Contd……..

20.  Regular time-regular place
 ASAP after class
 Utilize odd hours
 Limit – No more than 2 hours per course at one time
 Trade time
 Cumulative review for each course

21. Additional Weekly Schedule Tips
 Color code
 Post it in obvious places
 Computer-generated
 Easier to adjust
 Include weekend study hours

22. KEY TO SUCCESS
 Test Period
Follow your schedule for approximately three
weeks.
Adjust as the semester progresses.

23. TIME TOOL #3 –”To Do List
 List everything you need or want to get done.
 Set your priorities.
 A - Must be done
 B – Should be completed if at all possible
 C – Low priority, completed only after doing A’s
and B’s
 Prioritize tasks within each group.
Developing this habit will increase productivity.

24. TIME TOOL #4 – Sample
Assignment Record
 Estimate time needed
 Library research – estimate and add 2 hours
 Count back from due date
 Consult Master schedule
 Use the time

25. Anticipating and Planning for Courses –
Course Planning
Syllabi: Your road map for each class
After first day in each course fill in the Semester
Map
Long-range planning begins on day one

26. TIME TIPS
 Ask yourself: “What is the best use of my time
right now?”
 Utilize small blocks of time that you might
normally waste.
 ALWAYS have study material with you.
 Tape lecture notes or personal notes and listen
while you drive.

27. PROCRASTINATION: Dealing with
Deadlines
 Putting off = Anxiety/Stress
 Stop “thinking about” the assignment and TAKE
ACTION!
 Break down large tasks into manageable smaller
tasks

28. MORE HELPFUL TIPS
 Work when you have the highest level of
energy.
 Eliminate external distractions.
 When tired or distracted, change activities –
“Mix it up”
 Acknowledge the work you have
accomplished.

29. TO CRAM OR NOT TO CRAM?
 AVOID CRAMMING
 Think about the connotation of the word “cram.”
 Ineffective study method
 Inhibits storage of information in your long-term
memory
LEARNING OVER A PERIOD OF TIME USING
REPETITIVE PRACTICE IS A MORE EFFIECIENT
AND EFFECTIVE TOOL FOR RETAINING
INFORMATION.

30. PRIORITIZING: The Balancing
Act
 KEEP SIGHT OF YOUR GOALS
 ATTEND CLASS
 IDENTIFY YOUR RESPONSIBLITIES
 PRIORITIZE
 SCHEDULE
 JUST DO IT!

31. Simple Mantra to manage your time
Plan your Work and Work
your plan