Session design is evolving and by mixing methodologies with technology, this can a real plus for your event and for your attendees experience. Audience participation is becoming a crucial component of meetings and the use of iPads has increased this significantly. This are the slides of the session presented in Frankfurt at IMEX 2013 where participants experienced some of the apps that allow event audiences to feel more involved, to share their opinion and to contribute more effectively.

1. Stefania Conti-Vecchi
Collabora've
and
Interac've
Sessions
Using
Apps

2. 3
Sessions
21
May
14:00
-­‐
14:30
Exploring
the
iPad
Apps
for
Mee'ngs
and
Events
22
May
12:00
-­‐
12:30
Collabora've
and
Interac've
Sessions
Using
Apps
23
May
12:00
-­‐
12:30
Apps
to
Facilitate
Networking
in
Hybrid
Mee'ngs
Stefania Conti-Vecchi – IMEX 2013

3. Some
of
the
organiza/onal,
technical
and
methodological
aspects
of
a
group
collabora/on
session
using
iPads
and
apps
We
will
see
today
Stefania Conti-Vecchi – IMEX 2013

4. Mobile
apps
and
web
tools
for
events
allow
a<endees
to
find
content,
find
sessions,
share
experiences,
collaborate
and
discover
each
other.
Mobile
apps
and
web
tools
integra'on
Stefania Conti-Vecchi – IMEX 2013

5. Mixing
methodologies
with
technology
can
be
a
real
plus
for
your
event,
for
your
a<endees
experience
and
their
learning
results
Stefania Conti-Vecchi – IMEX 2013
Session
design
is
evolving
Research
project

6. The
most
notable
benefits
of
using
an
iPad
The
speaker
can
move
freely
always
facing
the
par/cipants,
removing
barriers,
placing
himself
and
audience
literally
on
the
same
side.
Stefania Conti-Vecchi – IMEX 2013

7. The
most
notable
benefits
of
using
an
iPad
The
audience
with
the
help
of
specific
apps
and
methodologies
can
interact
directly
with
the
presenter,
the
content
and
their
peers.
This
ensures
that
the
audience
is
really
engaged
during
the
session
Stefania Conti-Vecchi – IMEX 2013

8. Asynchronous
presenta'ons
Stefania Conti-Vecchi – IMEX 2013
Presenta/on
doesn’t
necessarily
need
to
end
when
the
presenta/on
has
finished.
There
are
apps
that
allow
to
have
asynchronous
presenta/ons
or
to
see
and
comment
content
before-­‐
during
and
aDer
the
event.

9. Before
choosing
the
apps
Stefania Conti-Vecchi – IMEX 2013

10. Stefania Conti-Vecchi – IMEX 2013
4
genera'ons
of
iPads
There
are
4
genera/ons
of
iPads,
the
biggest
differences
are
about
the
projec'on
and
the
camera
that
is
not
included
in
the
1
genera/on
and
the
cable
connec/on
in
the
iPad
4.

11. Stefania Conti-Vecchi – IMEX 2013
iPad
2,
3
and
4
no
special
app
is
needed
to
send
your
content
to
a
screen
This
way
the
speaker
can
stand
anywhere
in
the
room,
walk
and
deliver
the
speech
interac/ng
with
par/cipants.
Apple
TV,
cables
and
connectors,
laptop
Tech
tools
to
project

12. Some
'ps
Stefania Conti-Vecchi – IMEX 2013
Have
always
ready
you
plan
B
with
all
the
cables
and
adaptors
needed
in
case
the
WiFi
doesn’t
work
properly.
Ask
speakers
to
close
down
all
non-­‐essen/al
applica/ons
on
their
iPad
before
beginning
their
presenta/on
and
to
turn
on
the
"do
not
disturb"
mode!

13. Wikipedia:
Mul/cast
is
the
delivery
of
a
message
or
informa/on
to
a
group
of
des/na/on
computers
simultaneously
in
a
single
transmission
from
the
source
Stefania Conti-Vecchi – IMEX 2013
A
cri'cal
point:
WiFi

14. Stefania Conti-Vecchi – IMEX 2013
If
the
WiFi
is
firewalled
you
cannot
project
using
Apple
TV
and
the
apple
devices
cannot
see
and
connect
each
other.
A
possible
solu/on
could
be
to
connect
iPads
via
Bluetooth
if
the
app
has
this
feature
availble.
Some
'ps

15. Room
set
up
Stefania Conti-Vecchi – IMEX 2013

16. Stefania Conti-Vecchi – IMEX 2013
Room
set
up
§ Round
tables
with
6
max
8
chairs
per
table.
§ Pens
and
paper
(even
if
they
have
iPads
they
will
use
it
anyway)
§ water
and
glasses
§ plugs
for
mobile
device
chargers.
§ Possibly
provide
a
coffee
sta/on
in
the
mee/ng
room.

17. Room
set
up
Stefania Conti-Vecchi – IMEX 2013

18. Interac've
presenta'ons
LilyPad
The
ul/mate
pla[orm
for
anyone
presen/ng
informa/on.
Engage,
Interact,
presenta/on
live
polls
and
ques/ons
feeds,
Organize,
View,
Share,
and
Launch,
Mee/ngs
instantly
from
the
Pond
in
the
LilyPad
App.
Take
Meaningful
Notes,
Follow
Up
&
Recaps
Stefania Conti-Vecchi – IMEX 2013

19. Spashtop
Presenter
Splashtop
Presenter
allows
presenters,
instructors
and
trainers
to
turn
their
iPad
into
the
ul/mate
presenta/on
remote.
Once
connected
to
their
computer
over
Wifi,
they
can
control
their
presenta/on
then
annotate
content
all
from
an
iPad.
Be
free
to
roam
around
the
stage
or
interact
from
all
four
corners
of
the
room.
.
Stefania Conti-Vecchi – IMEX 2013
Interac've
presenta'ons

20. Slides
and
presenta'ons
Pointer
Show
your
presenta/on
on
a
secondary
screen
such
as
a
projector,
TV
or
monitor
and
interact
with
it
by
poin/ng
and
drawing.
Stefania Conti-Vecchi – IMEX 2013
CloudOn
CloudOn
brings
MicrosoD
Office®
to
your
iPhone
&
iPad
and
links
it
to
your
Box,
Dropbox,
Google
Drive
and
SkyDrive
accounts.

21. Remote
mouse
Turn
your
iPad
into
a
wireless
touchpad
and
keyboard
now!
You
can
take
control
of
your
presenta/ons
from
anywhere
in
the
room.
Presenta'ons
Stefania Conti-Vecchi – IMEX 2013

22. iBrainstorm
(iPad)
+
iBrainstorm
Companion
(up
to
4
iPhone)
Capturing
and
sharing
your
inner
most
crea/ve
genius
has
never
been
easier.
Introducing
the
first
mul/-­‐device
collabora/on
tool
from
Universal
Mind.
From
iPhone
to
iPad
with
just
a
flick
of
the
finger,
iBrainstorm
has
set
the
bar
and
has
redefined
the
very
nature
of
collabora/on.
iBrainstorm
Companion
is
used
to
connect
to
a
running
session
of
iBrainstorm
on
the
iPad.
It
gives
up
to
4
people,
the
ability
to
create
ideas
on
their
iPhones
and
'flick'
them
over
to
the
iPad!
Brainstorming
Stefania Conti-Vecchi – IMEX 2013

23. Stefania Conti-Vecchi – IMEX 2013

24. Stefania Conti-Vecchi – IMEX 2013
Brainstorming
∞Board
+
∞Board
Notes
∞Board
is
a
virtual
whiteboard
suited
especially
for
educa/on,
project
management,
crea/ve
applica/ons
and
pre<y
much
anything
else
you
can
think
of.
Other
devices
on
your
local
network
can
connect
to
your
board
and
throw
notes
to
you.
Great
for
brainstorming
sessions!
No
limits
with
the
number
of
devices
and
you
can
connect
both
iPad
and
iPhone

25. Stefania Conti-Vecchi – IMEX 2013
Brainstorming
VoiceThread
Create
and
share
dynamic
conversa/ons
around
documents,
snapshots,
diagrams
and
videos
-­‐-­‐
basically
anything
there
is
to
talk
about.
You
can
talk,
type,
and
draw
right
on
the
screen.
VoiceThread
takes
your
conversa/ons
to
the
next
level,
capturing
your
presence,
not
just
your
comments.
Anyone
can
join
the
discussion
from
their
iPhone,
iPad,
iPod
touch,
Mac
or
PC
-­‐-­‐
any/me,
anywhere.

26. Stefania Conti-Vecchi – IMEX 2013
Methodology:
Before
the
session.
Speaker:
prepare
your
slides
with
PowerPoint
or
Keynote
and
convert
the
file
in
a
PDF.
Then
upload
it
to
the
app
(LilyPad
or
another
one)
Create
a
mee/ng
(you
will
share
the
ID
or
the
link
with
your
par/cipants)
and
make
all
the
Polls
you
think
you
may
need
during
the
session.

27. Stefania Conti-Vecchi – IMEX 2013
In
Voicethread
or
another
app
suitable
for
the
session
objec/ves
prepare
the
case
they
will
discuss
and
for
which
they
will
leave
their
video
contributes.
Prepare
the
blackboard
of
iBrainstorm
or
∞Board
with
the
informa/on
you
want
to
collect
during
the
session
Create
surveys
and
polls
Create
Badge
with
QRcodes
or
tweets
ready
to
be
sent
or
links…
these
are
great
networking
tools.
Methodology

28. Qrcodes
contact
details
generators
Quicktag
QRAugmented
Easy
QR
Stefania Conti-Vecchi – IMEX 2013

29. This
is
ME
Scan
it
and
add
me
to
your
address
book
Stefania Conti-Vecchi – IMEX 2013

30. Clicktotweet.com
Stefania Conti-Vecchi – IMEX 2013

31. QRcode
generator
Scan
to
tweet
Stefania Conti-Vecchi – IMEX 2013

32. Stefania Conti-Vecchi – IMEX 2013
Methodology
Par'cipants:
Send
them
or
share
on
your
website/social
media
clear
instruc/on
asking
those
par/cipants
who
are
going
to
bring
their
own
iPads
to
download
the
apps.
Give
them
a
contact
person
to
be
helped
in
case
of
tech
issue
and
be
sure
to
tell
them
to
do
it
when
they
are
connected
to
a
Wi-­‐Fi
(possibly
send
them
a
direct
link
to
the
right
app
in
the
Appstore)

33. Stefania Conti-Vecchi – IMEX 2013
Example
of
instruc'on

34. Stefania Conti-Vecchi – IMEX 2013
During
the
session
Create
groups
of
6
max
8
persons
Take
/me
to
explain
how
to
use
the
apps
and
what
do
you
expect
from
par/cipants.
If
you
have
/me
organize
a
simula/on.
You
might
be
sure
they
really
understand
how
to
use
it.
This
helps
also
to
break
the
ice
at
the
beginning
of
the
mee/ng.
Each
group
will
be
given
a
specific
point
to
discuss.
They
can
record
their
own
comments
or
interview
their
peers
at
the
same
table.

35. Stefania Conti-Vecchi – IMEX 2013
During
the
session
The
session
might
be
scheduled
in
modules
with
the
/me
previously
defined
to
give
par/cipants
the
chance
to
discuss
and
to
record
the
results
and
share
them
with
the
other
par/cipants
Easy
Timer
Easy
/mer
is
a
simple
/mer
applica/on
which
displays
remaining
'me
widely.
Especially
the
remaining
minutes
fills
the
en/re
screen.

36. Some
'ps
Stefania Conti-Vecchi – IMEX 2013
Don’t
do
it
too
technical,
use
some
physical
techniques
to
keep
people
awake
and
engaged
(ex.
body
vo/ng).
Use
more
varied
exercises
and
ac/vi/es
to
remix
and
recombine
par/cipants
and
their
thinking.
Help
them
to
help
each
other!

37. Stefania Conti-Vecchi
www.eventagist.com
Thank
you