http://www.square-9.com/ | For your business to continue to successfully flourish it is important to cut unnecessary costs. Take a look at four key areas in your business – location, document management, retention, and employee wellness – to see if there are adjustments to be made.

1. Keep Your Business Thriving By
Reviewing And Revising 4 Key Areas
How to Reduce Unnecessary Costs

2. One of the pillars of running a successful business is
to consistently analyze areas to improve on. This
includes cutting unnecessary costs associated with
everyday processes.
On the next few slides we’ll cover 4 key areas your
business should put under the microscope:
Location
Document Management
Retention
Employee Wellness

3. Consider the following questions:
Are you fully utilizing your current office space?
Is your current location a reasonable place for the amount of
growth expected?
Are you paying monthly for off-site storage?
Location

4. Take Action
IF you are outgrowing your current location,
consider allowing certain positions to work from
home. Utilize video conference software and
provide staff members with mobile access to
company documents.
IF you are paying for off-site storage, you are
spending money for a unnecessary, additional
location. Look around your current office for ways
to make extra room, or consider implementing a
paperless solution.
IF you are planning on relocating, make sure there is
ample free parking – parking structure costs add up.
IF clients coming into your office isn’t essential to
your business, consider a location that’s not prime
real estate for foot traffic – this could help you
negotiate a lower lease.

5. Ask yourself these questions:
Is your business still dependent on paper and printer ink?
Are filing cabinets taking up valuable office space?
Are all your critical files and documents easily retrievable and
securely backed up?
Document Management

6. Take Action
IF you are overwhelmed each month by how
much you spend on ink cartridges and paper,
document management software is vital for your
business.
IF you currently use physical filing systems for
accounts payable, contract management,
employee onboarding, etc., cloud-enabled
software such as SmartSearch will streamline
your business collaboration – making information
immediately accessible while saving you a bundle.
IF you rely on filing cabinets to protect your trade
secrets, it’s time to make an affordable
investment in secure, innovative software. With
digital solutions, you can grow with your
business, unlike the limited space of physical filing
systems.

7. Retention
Reflect on the following questions:
What are the main reasons former employees cite for
leaving?
What complaints do your current employees have?
Do your employees feel knowledgeable and empowered?

8. Take Action
IF you have a high employee turnover rate, you
may be paying hundreds, if not thousands, of
dollars a year on recruiting new employees.
Analyze why employees leave your business and
work towards improving your internal operations.
IF former employees cite a lack of support from
management for why they left, re-evaluate your
training and implement incentive programs.
IF your team complains about certain members
not pulling their weight, examine those
employees’ output and quality of work, and
decide if they bring value to the organization. If
not, free up those monetary resources.

9. Think about these questions:
Is there a popular “smoke break” culture at your business?
Are there healthy lunch and snack options around?
Are employees encouraged to take breaks and vacations?
Employee Wellness

10. Take Action
IF you have a lot of smokers at your business,
implementing a tobacco-use cessation program may
be a great option. Recent studies have estimated
smokers can costs your business thousands of dollars
a year.
IF sick days are a common problem among your staff,
make sure the office is cleaned regularly – vacuuming,
disinfecting table tops, and changing old filters can all
help reduce the spread of germs. These are simple
tasks that can be done without spending.
IF your employees are stressed then you’ve probably
noticed they tend to miss more work – encourage
your staff to use their vacation time or try
implementing a wellness program to encourage
proper nutrition.

11. Contact Us
Take Action
Square 9 Softworks is an award-winning
developer of innovative document
management solutions built to
streamline processes while eliminating
paper-related costs. The cloud-enabled
SmartSearch suite of solutions is
designed to maximize productivity in an
easy-to-use modular format.
For more information on Square 9 and SmartSearch,
please visit at www.square-9.com or call 203-789-0889.