Works Information Management at MIDC implemented through PWIMS, product of SoftTech

1. Product of SoftTech Engineers Pvt. Ltd.

2. • Challenges / Areas of Improvement before WMS
implementation
• WMS offering
• WMS automation at Maharashtra Industrial
Development Corporation
• Key Performance Statistics
• Summary
2

3. Challenges / Improvement Areas
Before WMS Implementation
3

4. Estimation Tender Management Work Order Management Billing Management
1. MIDC used manual process for preparation, rectification and
modification of Schedule of Rates(SOR/ DSR). Finalization of
SOR/ DSR used to take months.
2. Tracking of SOR/ DSR rates in estimates was challenging in the
manual process.
3. Not all MIDC ward offices received the latest SOR/ DSR and
updated circulars resulting into rework and delays.
4. Delayed administrative approval process. The physical file
movement process was very slow and time consuming.
4

5. Estimation Tender Management Work Order Management Billing Management
1. MIDC used manual process for DTP preparation and approval.
This was a time consuming process.
2. Tender documents for different types of tenders was not easily
available.
3. Manual collection of all tender drafts from each division office
and then publishing tender notice through main office was time
consuming process.
4. Lack of visibility and traceability of tenders.
5

6. Estimation Tender Management Work Order Management Billing Management
1. Work Order and Agreements format for zone office were not
uniform resulting into non-standardization.
2. No uniformity in terms and conditions in Work order and
Agreements leading to deviations from prescribed procurement
norms.
6

7. Estimation Tender Management Work Order Management Billing Management
1. Preparation of abstracts from MBs manually were error prone and time
consuming
2. Difficult to handle situations like part and reduced rates in manual process.
Chances of omission were high.
3. Difficult to track and recover advances and reconcile material advances.
4. Inadequate checks of terms and conditions in work order and agreements
while preparing bills.
5. Management of security and other deposits was difficult.
6. Escalation statement preparation was tedious and time consuming.
7

8. Offerings by WMS
8

9. Budget & Asset Inventory Finance & HR &
Works
Estimate & Maintenance Accounts Establishment
Management
Management Management Management Management
Maintenance Personnel Info
Schedule of Asset
Pre Tendering of Statutory – Service
Rates Inventory
Registers Books
Rate Analysis Work Grants Office Asset
Tendering
Scheduling Management Information
Preliminary Post Maintenance Cash & Bank Court Case
Estimation Tendering Scheduling Book Monitoring
Expenditure Response to
Budgeting MIS Reports MIS Reports
Monitoring Queries
MIS Reports MIS Reports MIS Reports
9

10. Pre Tendering Tendering Post Tendering
Proposal Approval Contract Management
Registration of
Contractors
Administrative Approval Project Monitoring
Technical Sanctions Quality Control
Tendering :
e-Tendering & Offline
Detailed Estimate Measurement Books
Preparation of DTP RA Bills & Final Bills
MIS Reports
MIS Reports MIS Reports
10

11. 11

12. 12

13. 13

14. 14

15. WMS automation @
Maharashtra Industrial
Development Corporation
15

16. Based on the “logged in” user permission, the menus specific to his role in the organization is
displayed. The following depicts an Assistant Engineer’s menu screen. The Work Status screen
provides an overview of various processes and the no. of works pending against each process.
Configurable Menu as per No. of works pending in each
user’s role in the organization process helps the user to
schedule his action items.
16

17. Administrative Approval is a process to get the financial sanction that begins with the creation of
work. Work area for creating a Docket for the Administrative Approval which captures various
information required for the Administrative Approval.
Capture various attributes
related to the work.
Set of Documents required for the
Administrative Approval.
17

18. Having got the Administrative Approval done, let see how the dockets for Technical Sanction are
prepared.
List of Technical Sanction Dockets The Technical Sanction
– Detailed Estimate (One of the Documents will flow among
Important Documents) authorities for Approval.
18

19. The items for creating an Estimate for a Technical Sanction can be added from Schedule of Rates.
The items are divided into various categories called chapters.
Various Chapters are
defined inside
Schedule of Rates.
Edit the
details
19

20. You can Add Resources, provide coefficients, add the overheads and complete the Rate Analysis
of an item. You can also copy the Rate analysis from an existing item.
20

21. We will now proceed for the procurement of works through the Tender Process. Tender Process
includes Creation of Draft Tender Papers and Notice Inviting Tenders.
The important dates associated
with the Tender Process are
captured.
No. of envelops required to be
submitted in a bid like Pre qualification
forms, Technical forms and
Commercial details.
21

22. User defines various tender conditions, clauses and document applicable for the Tender and
Generates the Draft Tender Papers.
Select the document from the
list for which you want to
specify the amendment.
22

23. The complete set of Draft Tender Papers then flows through various authorities which are
configured in the Administration module based on Nature of work, subtype of work and the financial
powers allocated to that Authority.
23

24. Tendering Process is directly Integrated with e-tendering System. e-tendering process generates
L1 for each tender, Generated L1 Contractor are added in system for Tender Approval Process.
24

25. Upon Acceptance of the bidder and on submission of the Performance Security Deposit, agreement
is done and work order is issued.
25

26. Based on the Milestones defined in the agreement, the agency gets paid for the work completed.
This is taken care by the Billing Management Module of WMS.
26

27. Having approved the measurements let us apply the recoveries & appropriate taxes to Be charged.
27

28. Key Performance Statistics @ MIDC
28

29. Budget Year / Modules 2012-13
Estimate Prepared 1350
Technical Sanction 750
29

30. 30

31. 45
40
35
30
25
20
Mannual Days
15
System
10
5
0
31

32. Summary
32

33. • WMS has transformed the way in which infrastructure assets are budgeted,
approved, procured and billed at Maharashtra Industrial Development
Corporation
• It is a sea change from the previous cumbersome manual process
• It has dramatically reduced time for
o Estimation
o Technical sanctions
o Notice Inviting Tender
o Tender Approval
o Work Order Sanction
o Billing
• It has created transparency, visibility and increased compliance across all works
processes
33