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1. Initial Project
Meeting Agenda
Your Company Name

2. TableofContent
2
Project Description
Project Scope
Team Introduction
Core Team
Project Management Team
Responsibility Assignment Matrix - RACI
Responsibility Assignment Matrix - RAPID
Project Management Cycle
Work Breakdown Structure
Project Cost Estimate
Project Management Gantt Chart
Project Communication plan
Work Priority Allocation
Project Tracking Plan

3. Meeting
Agenda
Discuss Project
Background
Identify
Stakeholders
Review Project
Objectives
Your Text
Here
3
Mention here the
related topics/activities
that will be addressed
in the meeting.
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4. Project Description
4
Target Audience
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audience’s attention.
Your Text Here
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• 1. Timesheet Reports for all users
• 2. Headcount Report Generation for all business units
Project Scope-in Scope
The goal of the project is to develop a
Reporting tool which will provide a single
system access.
Project Objective
Describe in detail,
what the project is
all about.

5. Project Scope
5
Project Acceptance Criteria
Project Scope Description
Project Exclusions
Project Assumptions
Project Deliverables
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6. Our
Team
6
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Mary Smith
Designation
Carol Smith
Designation
Anita Smith
Designation
John Smith
Designation

7. 7
Project Management Team
Put Text Here
Text Here
TEAM - A
TEAM - B
TEAM - C
TEAM - D
B B B
C C
D D
A A
Text Here
A
D D
C C C
B B
Text Here
C C C
D D
Text Here
A
B B
D D
C C C
Text Here
This slide covers all
those people who
would be responsible
for project
implementation.
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8. 8
Role
ExecutiveSponsor
ProjectSponsor
SteeringCommittee
AdvisoryCommittee
Role#5
ProjectManager
TechLead
FunctionalLead
SME
ProjectTeam
Member
Developer
Administrative
Support
BusinessAnalyst
Role#4
Role#5
Consultant
PMO
Role#3
Role#4
Project
Deliverable
(or Activity)
Project Leadership Project Team Member Project Sub-Teams External Resources
Initiate Phase
Activities
Request review by
PMO
A/C R/A R/A A/C C
Submit project request R A
Research solution I R/A A/C A/C C C C
Develop business case I A/C I I R/A C C C C C C
Plan Phase
Activities
Create project charter C C R/A C C C C C
Responsibility Assignment Matrix - RACI This slide describe the
four types of
association of a role to
a task , represented in
a simple task vs. role
diagram or matrix.
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9. 9
Create Schedule I I I I R/A C C C C C C C C C I
Create Additional
Plans As Required
I I I R/A I I I I I C I
Execute Phase
Activities
Build Deliverables C/I C/I C/I C/I R/A R/A R/A R/A R/A A/C
Create Status Report I I I I R/A R/A R/A R/A C I
Control Phase
Activities
Perform Change
Management
C C C R A A A C I
Close Phase
Activities
Create Lessons
Learned
C C C C R/A C C C C C C C C C
Create Project Closure
Report
I I I I R/A I I I I I I I I
Responsibility Assignment Matrix – RACI Cont…
R- Responsible A- Accountable C- Consulted I- Informed
This slide describe the
four types of
association of a role to
a task , represented in
a simple task vs. role
diagram or matrix.
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10. 10
R
Recommend: Person(s) Who Recommends An
Option Leadership Team Project Team External Resources
A
Agree: Person(s) Who Must Agree With The
Recommendations
P
Perform: Person(s) Who Must Agree With The
Recommendations
I
Input: Person(s) Providing Input To The
Recommendations
D Decide: The Single Decision Maker
Work
Area
Task Description DG JR
Whole
Team
DS KG NR AAP CF BP AJ SD SP
Planning
Decisions
Agree budget
Determine the scope of the project
Out source or insource? D I I A I/P P R/P R/P I
Exaction
Decisions
Produce deliverable X
Produce deliverable Y
Responsibility Assignment Matrix - RAPID
This slide describe the
five types of association
of a role to a task ,
represented in a simple
task vs. role diagram or
matrix . Use it, to manage
the project details.
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11. 11
Project Management Cycle
▪ Identify Need
▪ Establish Feasibility
▪ Look for alternatives
▪ Present the proposal
▪ Approval to proceed
Conceive
▪ Develop the plan
▪ Assess the risk factors
▪ Allocate budget
▪ Present the project brief
▪ Obtain approval
Develop
• Design review
• Quality assurance
• Control
• Verify the performance results
• Do modifications
• Progress monitoring
• Forecasting and reporting
• Deliver the project
Execute
▪ Reviews & acceptance
▪ Issues management
▪ Re-assign remaining tasks
▪ Project closing
Finish
Timeline
Phase 1
Concept
Phase 2
Planning
Phase 3
Execution
Phase 4
Transfer
LevelofTotalEffort
We have mentioned
a framework of the
project lifecycle, you
can use it as per your
requirements.
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12. 12
Work Breakdown Structure
Phases Duration (in Days) Number of Resources
Define the Problem
• Meet users
• Determine scope 2
1
2
2
Produce the Project Schedule
• Develop Work breakdown structure
• Estimate resources & duration 2
2
-
3
Confirm Project Feasibility
• Identify tangible & intangible costs
• Evaluate technical & resource feasibility 4
6
2
1
Staff the Project
• Develop a project resource plan
• Organize project team 3
7
2
6
Launch the Project
• Execute the project
• Set up project facilities & resources 8
4
7
3
Define the Action Plan
of Roles and
Responsibilities as per
the Tasks or Phases.
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13. 13
Project Cost Estimate
ID Task Hours
Duration
(Days)
Resources Dependency
Resource
Hourly Rate
Estimated
Budget
1
Analyzing the Current
System
45 6 1 business analyst - $ 80 $3,600
2 Planning the Project 36 5 1 PMO 1 $ 75 $2,700
3 Purchasing Servers 12 2 1 supply chain 1 $ 65 $780
4 Server Costs - - 2 servers 3 $8000 per server $16,000
5
Customizing the New
System
180 23 4 programmers 2 $ 110 $19,800
6 Testing the System 160 20 2 QA
5 (start – to –
start + 6 days)
$ 70 $11,200
7
Transferring the Data
to the New System
50 7 2 data migration 6 $ 90 $4500
8 Measuring the Project 60 32 1 PMO 2 $ 75 $4,500
9 Measuring the Project 120 45 1 PM - $ 140 $16,800
10 Miscellaneous - - - -
10% of the overall
estimation
$7,980
overall 663 140 $ 87,780
This slide can be used
to measure the
productivity and the cost
of projects, through out
the project lifecycle.
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14. 14
Project Communication Plan
Communicate What Purpose
Frequency /
Duration
Communicate to
Communication
Method
Team Stakeholders
Initial Request Analysis Determine Business Case
At Concept; then updated
as it changes
Leadership
Team
Project Sponsor
Documented Discussion,
Analysis, Formal Report
Project Justification Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here
Portfolio Prioritization Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here
Initiative Authorization Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here
Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here
Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here
This is another way
of maintain a
communication plan
for the project.
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15. 15
Project Management Gantt Chart
Phase 01 Phase 02 Phase 03 Phase 04
TaskTitle
Task
Owner
StartDate
DueDate
Duration
WEEK 1 WEEK 2 WEEK 3 WEEK 4 WEEK 5 Week 6 Week 7 Week 8
M T W R F M T W R F M T W R F M T W R F M T W R F M T W R F M T W R F M T W R F
Project
conception
& initiation
Text
Here
4/3/17
1/2/19
6
Project
chapter
Text
Here
2/5/17
1/3/19
2
Project
Chapter
Revision
Text
Here
2/8/17
3/1/19
7
Text here
Text
Here
Text here
Text
Here
Text here
Text
Here
Text here
Text
Here
Project
definition &
planning
Text
Here
2/3/17
9/6/19
Scope &
goal setting
Text
Here
6/2/17
1/7/19
budget
Text
Here
This slide covers the
entire work plan of the
project split across
different months. You
can alter it as per your
requirements.
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16. 16
Project Management Gantt Chart Cont…
Text here
Text
Here
Text here
Text
Here
Product
launch &
execution
Text
Here
Status
tracking
Text
Here
Text here
Text
Here
Text here
Text
Here
Text here
Text
Here
Text here
Text
Here
Project
performance
/monitoring
Text
Here
Project
objectives
Text
Here
Quality
deliverables
Text
here
Text here
Text
Here
Text here
Text
Here
Project
performance
/monitoring
Text
Here
Project
objectives
Text
Here
This slide covers the
entire work plan of the
project split across
different months. You
can alter it as per your
requirements.
16

17. 17
Task
Task
Type
Task
Status
Priority
Assigned to
Date
Assigned
Date
Deadline
Ideation Marketing Assigned Medium Scott 25-jan-18 10-feb-18
Testing Bug Created High Elizabeth M 30-jan-18 5-feb-18
UI Design Enhancement In-progress Low Nathan 25-jan-18 20-feb-18
User Login
Credential
Enhancement Resolved Medium Sarah 2-feb-18 8-feb-18
Work Priority Allocation-1/2
Total Hours Spent 49
This table can be use
for assigning project
tasks with the scale of
prioritization. Use it as
per your requirements.
17

18. 18
JAN FEB MAR APR MAY JUN
Web
Team
Mobile
MockUp
Marketing
Team
Performance
Management
Analytics
Content ReviewPricing ReviewLegal Generation
SEO PlanCustomer OutreachMarket Analysis
Mobile Mock Up UX improvement Cloud Support UX improvement
Automatic
Renewal Service
Android Application
Interactive
dialogue box
Ticketing
system
Application
upgrade
Q3 initiative
Shopping cart
improvement
s
API
Self Service
Portal
Security 2.0 On Premise Backup Code review
3rd Party Integration
New admin
console
Work Priority Allocation-2/2
High Priority Mid Priority Low Priority
This milestone chart
can be use to manage
the timescale of project
activities.
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19. 19
Project Tracking Plan
Keep promises made to customers,
employees & stakeholders
Protect company image and
reputation
Improve customer satisfaction ratings
Minimize schedule, budget,
quality & scope variance
Minimize safety and
environmental incidents
Reduce time to respond to
project issues
Are we meeting
customer & stakeholder
expectation ?
Report Roi, NPV, IRR and
payback period of each project
Report net operating margins
Utilization of assets
Are project outcomes
delivering on business
expectations?
Maintain timing of approval sign – offs
Maintain scope change control
processes
Maintain timely production of
management reports.
Are we continuously
improving our work
processes?
Are we delivering on cost
schedule, quality,
reliability & safety
Below is an illustration
of four common KPI
objectives to keep a
track of overdue tasks.
19

20. Financial
Medium
50%
Maximum
85%
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Minimum
35%
20

21. 21
Male Users
50%
Female Users
70%
Comparison
VS
21

22. 22
About Us
Value Client
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Preferred by Many
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Target Audiences
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23. 23
Venn
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24. 24
Bulb or Idea
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25. 25
Puzzle
34%
60%
56%
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26. 26
Magnifying Glass
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27. 27
Thank you
Address
# street number, city, state
Contact Numbers
0123456789
Email Address
emailaddress@123gmail.com