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1. College Event Proposal
Delivered On – (Submission _ Date)
Submitted By – (User _Assigned)
Project Proposal – (Proposal_Name)
Client – (Client_Name)

2. 2
Thank you for reaching out to us for the students' event services need. We have identified that
(Client_Name) is facing issues in organizing sports day event for students in the institution.
We are providing dedicated services in the planning and managing of student events and giving
additional support in every way possible.
We are confident that by our experience, your institution will be able to achieve the goals as
mentioned below –
Dear (Client_Name),
Sincerely,
(Company_Name)
We will prepare the initial design of the project that will highlight the activities involved in organizing
the student event.
Feel free to contact us in case of any issue.
Organize a sports day event in school premises.
Provide special coordinators to manage the event successfully.
Conducting indoor and outdoor sports games and distributing prizes to
winning team.
Arranging sports equipment and other facilities so that the event runs
smoothly.
text here.
Cover Letter for College
Event Proposal-

3. Table of Contents
3
Project Context and
Objectives
01
Our Past Experience
05
▪ Why Us
▪ About Us
▪ Our Services
▪ Our Team
Our Process
02
▪ Plan of Action
▪ Detail Plan of Student Event
Services
▪ Multiple Sports Activities for
Student Event
Statement of Work
and Contract
06
Your Investment
03
• Budget for Student
Event Services
Next Steps
07
Company Overview
04
▪ Why Us
▪ About Us
▪ Our Services
▪ Our Team

4. Table of Contents
4
Project Context and
Objectives
01

5. 5
We have identified that (client_name) is facing difficulty in organizing sports
day event for the overall holistic development of the students in the
institution.
The institution is also facing difficulty in managing the event within the
limited budget framework.
▪ We will organize multi-sport event activities that include team games,
races, and other sports-related activities for students.
▪ We will be providing special coordinators that will be responsible for
managing the various aspects of preparing an event. From tables, chairs
to other sports equipment, our coordinators will make sure that
everything runs smoothly.
▪ We will be organizing a prize giving ceremony for winners at the end of
day. We will be rewarding cups, medals, and certificates to students.
▪ Text here
Project Context
Project Objective
Project Context and
Objectives for College
Event Proposal-

6. Table of Contents
6
02
Our Process
▪ Plan of Action
▪ Detail Plan of Student
Event Services
▪ Multiple Sports Activities
for Student Event

7. 7
Plan of Action for College Event Proposal-
• Consider a location to organize
the event.
• Determine seating arrangements
and other sports equipment for
the event.
• text here
Decide the theme and locationAssess Needs and Interests
• Determine the goals of the event
• Assess number of students
involved in the sports meet
• text here
• Determine the multiple activities
which needs to be carry out during
the event.
• Assign each task to the
designated coordinator
• Create a guest list for the event
• text here
Develop a timeline
• Set a date and time of the
tournament.
• Send out invites to guest of
honours and parents
• text here
Choose the date and time
• Execute the event
• Arrange prize distribution
ceremony
• text here
Run the event

8. The winning teams will be awarded cups,
medals, and prizes at the end of the day.
Text Here
Text Here
The event will be organized in the school
playground and the founder of the school will
be the chief guest.
The duration of the entire event will be 5
hours which includes a 1-hour interval
between two slots.
Different sports activities will be organized for
primary, secondary and higher-grade students.
Multiple sports equipment will be provided to
make sure everything runs smoothly.
Sports facilitators will be available to guide the
parents for car parking, arranging refreshments,
and conducting prize distribution.
Detail Plan for College Event Proposal-
8

9. Multiple Sports Activities for College Event Proposal-
9
Lemon & Spoon Race
Balloon Stomp
Mums and
Dads 3-legged Race
Bucket Game
Back Race
Sack Race
3-legged Race
Bicycle Race
Relay Race
Tug Of War
Dodgeball Game

10. Table of Contents
10
03
Your Investment
▪ Budget for Student
Event Services

11. Budget for College Event Proposal-
11
Service Subtotal
Venue fee $3000
Event Coordinators ($100/person)
[100*20]
$2000
Catering ($30/per plate)
[100*30]
$3000
Sports Equipment $500
Medals and Prizes $200
Audio visual equipment $800
Subtotal $XXX
Discount $XX
Total $XXXX
Total budget for the event - $20,000

12. Table of Contents
12
04
Company Overview
▪ Why Us
▪ About Us
▪ Our Services
▪ Our Team

13. Why Us for College Event Proposal-
13
Strengths that will add to your firm
We have the skills,
background and
knowledge to
successfully and profitably
manage the events.
Skills
Our trained and skilled
event planners have the
expertise to make the event
more remarkable at the best
possible rates.
Trained
Planners
We are experts in
delivering goal-based,
successful special
events tailored with
clients’ prospective needs.
Goal-based
We create a unique and
effective partnership with
our clients while aiming for a
profitable, larger and
successful event.
Effective
Partnership
Our (Client_Name) requires student event services in
organizing extra-curricular sports activities that allow
students an opportunity to develop physical skills and
exhibit non – academic abilities.
We will offer extracurricular and co-curricular programs,
events, and activities that will focus on entertainment,
active learning, and social engagement among students.

14. About Us for College Event Proposal-
14
Vision-
To be the leading event management company by meeting and
exceeding the expectations of our clients through innovative ideas and
the delivery of excellent service.
Mission
To deliver best event services according to clients’ desire and budget
and execute in the best possible manner.
Core Values
• Client satisfaction
• Valued teamwork
• text here
Founded in 2005, we are an event management company dedicated in providing high profile special events to the local
community. We strive to provide quality event services that fulfils the clients’ requirement.

15. Our Services for College Event Proposal-
15
▪ Sports Event
▪ Annual Day Celebration Event
▪ Music Event
▪ Fancy Dress Competition
▪ Festival Celebration
▪ School Fest
▪ Talent Show
▪ Plantation Activities
▪ International Days Celebration
▪ text here
Non - Academic Events
▪ Quiz Event
▪ Creative writing event
▪ Exhibition
▪ Science fair event
▪ Knowledge base event
▪ Art Event
▪ Student conferences
▪ text here
Academic Events
We intend to offer a variety of events which are categorized as…

16. Rebekah Marshall
Event director
Job Title Here
“Write key credentials and major highlights of the team member”
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audience's attention.
Nina Ewell
Event & Administrative Assistant
Job Title Here
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audience's attention.
Daniella Gatewood
Senior Event Manager
Job Title Here
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audience's attention.
Our Team for College Event Proposal- (1/2)
16

17. Michael Morgan
Event planner
“Write key credentials and major highlights of the team member”
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audience's attention.
Sara Bennett Event &
Administrative Assistant
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audience's attention.
Our Team for College Event Proposal- (2/2)
17

18. Table of Contents
18
05
Our Past Experience
▪ Client Testimonials
▪ Case Study

19. Client Testimonials for College Event Proposal- (1/2)
19
Job Title Here
“Write key credentials and major highlights of the team member”
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audience's attention.
Edward Spencer
Designation
Company Name
Job Title Here
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audience's attention.
Gloria Hooper
Designation
Company Name

20. Client Testimonials for College Event Proposal- (2/2)
20
Job Title Here
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audience's attention.
Ben Watts
Company Name
Job Title Here
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audience's attention.
Dexter Turner
Company Name
Job Title Here
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audience's attention.
Isabella Owen
Company Name

21. Case Study for College Event Proposal-
21
(Company_Name) has done a remarkable job by hosting our events. It was amazing to work with such dedicated
professionals who does everything with such short timeframe. The event was a huge success!
Thank you for all for your support. - Joseph Fletcher (ABC Institution)
We designed the school auditorium with the CPD Program that
includes different methodologies towards learning Science skills.
We also arranged Audio Visual Equipment to make the event
more effective.
Proposed Solution:
ABC institution conducted an educational event on the
“Learning Sciences Skills” for the students within the age group:
12- 15 years.
Project Problem:

22. Table of Contents
22
06
Statement of Work
and Contract

23. Statement of Work and Contract for College Event Services
23
Date: {Date_Submitted}
Between “Us", {Company_Name}, and “You", {Client_Name}
Location & Cost: You {client_name}, located at {client_address} are hiring {company_name} located at (address) to organize student events
for the estimated total cost of $XXXX
▪ 3-week opportunity to review our work and provide feedback
▪ Not liable to the company and third party for damages
Services Rendered
Cooperation
▪ We agree to put our best efforts. In return, we expect your
cooperation in providing the required information related to events.
Terms of payment
▪ Fifty percent of initial fees at the point of contract signing and it will act as a deposit
▪ Remaining 50% must be submitted after project completion
Plans Cancellation
▪ Right modify, reject, cancel or stop at any point processes but are imbibed to
reimburse us all costs and expenses
Confidentiality ▪ All efforts to preserve the confidentiality of information
Terms and Termination
▪ This agreement should commence from (date) and shall continue till termination by
either party by not less than 60 days notice given in writing.

24. Table of Contents
24
07
Next Steps

25. It is requested to read the contract to get an understanding of the details involved in
working with us. Everything should be fair, transparent and easily understandable at the
beginning to lay a solid foundation for better work relationships.
We firmly believe in clarifying things and sorting out the issues to find the most suitable
way to work together.
Discuss the desired changes
Accept the proposal
Sign and finalize the proposal
Submit an initial payment of 50% of the total fee of project
Once we get the notification of your proposal acceptance, we will send you the separate copy of the signed
contract for your record
Text Here
User Assigned (User Title)
Signature,
Proposal Lead
Client Contact (First) Client Contact (last)
Client Name
Signature,
Default Contact
Next Steps for College Event Services
25

26. 26
Contact Us College
Event Proposal-
Address
(# Street number, city, state)
Contact
(0123456789)
E-Mail Address
emailaddress123@gmail.com

27. Icons Slide for College Event Proposal
27

28. 28
Additional Slides

29. 29
Premium services
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capture your audience's attention.
Values of client
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Our Company
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capture your audience's attention.
About Us for College Event Proposal

30. 30
Vision and Mission for College Event Proposal
Vision
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Mission
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Goal
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31. 30 60 90 Days Plan for College Event Proposal
31
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Days 90
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Days 60
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Days 30

32. Timeline for College Event Proposal
32
Start End
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2017
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2018
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2019
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2020

33. Roadmap for College Event Proposal-
33
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01
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02
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03
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