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1. PRINCE2® PRACTITIONER COURSE
•PRINCE2® is a registered trade mark of AXELOS Limited
Accredited by PEOPLECERT
Part 23

2. Module 11
INITIATING A PROJECT PROCESS

3. 11. INITIATING A PROJECT
PREPARE THE COMMUNICATION MANAGEMENT STRATEGY
Prepare the
Communication
Management Strategy
Authority to
initiate a
project
Communication Management Strategy
Prepare the Risk
Management Strategy
Prepare the Configuration
Management Strategy
Prepare the Quality
Management Strategy
3
Copyright © Skillogic Consulting Solutions Pvt Ltd and AXELOS Limited 2013. All rights reserved.
*Italic font material in this document has been sourced from PRINCE2® 2011 core publications.
No part of this document may be reproduced in any form without the written permission of both Skillogic and AXELOS
Limited. Permission can be requested at support@skillogic.com and licensing@AXELOS.com

4. 11. INITIATING A PROJECT
 Describes the communication needs (what, when & how) of
both Internal & External stakeholders
 Supports the information needs identified in the other
strategies
 Examples:
• Who needs to be kept informed of Issues & Risks
• Who wants copies of reports
• Who wants a special report
• What information stakeholders can be given (confidentiality)
COMMUNICATION MANAGEMENT STRATEGY
4
Copyright © Skillogic Consulting Solutions Pvt Ltd and AXELOS Limited 2013. All rights reserved.
*Italic font material in this document has been sourced from PRINCE2® 2011 core publications.
No part of this document may be reproduced in any form without the written permission of both Skillogic and AXELOS
Limited. Permission can be requested at support@skillogic.com and licensing@AXELOS.com

5. 11. INITIATING A PROJECT
CREATE THE PROJECT PLAN
Create the Project Plan
Authority to initiate a project
Product Descriptions and Configuration
item records
Prepare the Risk
Management Strategy
Prepare the Quality
Management Strategy
Prepare the Configuration
Management Strategy
Prepare the Communication
Management Strategy
Set up Project Controls
Project Plan
Copyright © AXELOS Limited 2014. Reproduced under licence from AXELOS
5
Copyright © Skillogic Consulting Solutions Pvt Ltd and AXELOS Limited 2013. All rights reserved.
*Italic font material in this document has been sourced from PRINCE2® 2011 core publications.
No part of this document may be reproduced in any form without the written permission of both Skillogic and AXELOS
Limited. Permission can be requested at support@skillogic.com and licensing@AXELOS.com

6. 11. INITIATING A PROJECT
SET UP PROJECT CONTROLS
Set up Project Controls
Authority to
initiate a
project
Project Controls
Prepare the Risk
Management Strategy
Prepare the Quality
Management Strategy
Prepare the Configuration
Management Strategy
Prepare the
Communication
Management Strategy
6
Copyright © Skillogic Consulting Solutions Pvt Ltd and AXELOS Limited 2013. All rights reserved.
*Italic font material in this document has been sourced from PRINCE2® 2011 core publications.
No part of this document may be reproduced in any form without the written permission of both Skillogic and AXELOS
Limited. Permission can be requested at support@skillogic.com and licensing@AXELOS.com

7. 11. INITIATING A PROJECT
PROJECT CONTROLS
• The frequency and format of communication
between project management levels
• The number of stages
• Capture issues & changes
• Tolerances for delegated authority
• Effective controls required for Management by
Exception
• Summary of controls included in PID
7
Copyright © Skillogic Consulting Solutions Pvt Ltd and AXELOS Limited 2013. All rights reserved.
*Italic font material in this document has been sourced from PRINCE2® 2011 core publications.
No part of this document may be reproduced in any form without the written permission of both Skillogic and AXELOS
Limited. Permission can be requested at support@skillogic.com and licensing@AXELOS.com

8. 11. INITIATING A PROJECT
REFINE THE BUSINESS CASE
Refine the Business Case
Business Case
Benefit Review Plan
Authority to
initiate a project
Prepare the Risk
Management Strategy
Prepare the Quality
Management Strategy
Prepare the Configuration
Management Strategy
Prepare the Communication
Management Strategy
Set up Project Controls Create the Project Plan
8
Copyright © Skillogic Consulting Solutions Pvt Ltd and AXELOS Limited 2013. All rights reserved.
*Italic font material in this document has been sourced from PRINCE2® 2011 core publications.
No part of this document may be reproduced in any form without the written permission of both Skillogic and AXELOS
Limited. Permission can be requested at support@skillogic.com and licensing@AXELOS.com

9. 11. INITIATING A PROJECT
 The justification for the project
 Typically contains:
Benefits
Costs
Risks
Timescales
Investment Appraisal
 Refined from the outline Business Case
REFINED BUSINESS CASE
9
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*Italic font material in this document has been sourced from PRINCE2® 2011 core publications.
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Limited. Permission can be requested at support@skillogic.com and licensing@AXELOS.com

10. 11. INITIATING A PROJECT
 Benefits are the “reward” an organisation receives for financing a
project
 A wise organisation always makes sure that they get more out of a
project than they put in
• Business Case ►living product
 Benefits must be measurable
• Money, Time, Etc
 In many cases it is impossible to measure all benefit before the
project ends
 Business Case lists benefits but not how and when they will be
measured
BENEFITS
10
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*Italic font material in this document has been sourced from PRINCE2® 2011 core publications.
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Limited. Permission can be requested at support@skillogic.com and licensing@AXELOS.com

11. 11. INITIATING A PROJECT
 Defines how and when measurements of the achievement of the
project’s benefits, expected by the Senior User(s), can be made
 Covers measurement both during the project and after the project
has ended
 Post Project Reviews are used to check achievement of benefits
after the end of the project
• Planned in Closing a Project
• Can include examining the performance of the project’s
products in operational life
BENEFITS REVIEW PLAN
11
Copyright © Skillogic Consulting Solutions Pvt Ltd and AXELOS Limited 2013. All rights reserved.
*Italic font material in this document has been sourced from PRINCE2® 2011 core publications.
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Limited. Permission can be requested at support@skillogic.com and licensing@AXELOS.com

12. 11. INITIATING A PROJECT
ASSEMBLE THE PID
Assemble the Project
Initiation Documentation
Authority to
initiate a project
Prepare the Risk
Management Strategy
Prepare the Quality
Management Strategy
Prepare the Configuration
Management Strategy
Prepare the Communication
Management Strategy
Set up Project Controls Create the Project Plan
Refine the Business Case
Project Initiation
Documentation
Copyright © AXELOS Limited 2014. Reproduced under licence from AXELOS
12
Copyright © Skillogic Consulting Solutions Pvt Ltd and AXELOS Limited 2013. All rights reserved.
*Italic font material in this document has been sourced from PRINCE2® 2011 core publications.
No part of this document may be reproduced in any form without the written permission of both Skillogic and AXELOS
Limited. Permission can be requested at support@skillogic.com and licensing@AXELOS.com

13. 11. INITIATING A PROJECT
 Risk Management Strategy
 Configuration Management Strategy
 Quality Management Strategy
 Communication Management Strategy
 Project Controls
 Project Plan
 Detailed Business Case
 Team Structure/ Role description
 Project Approach
 Project Definition
 Tailoring of PRINCE2®
PROJECT INITIATION DOCUMENTATION
Refined from
Project Brief
13
Copyright © Skillogic Consulting Solutions Pvt Ltd and AXELOS Limited 2013. All rights reserved.
*Italic font material in this document has been sourced from PRINCE2® 2011 core publications.
No part of this document may be reproduced in any form without the written permission of both Skillogic and AXELOS
Limited. Permission can be requested at support@skillogic.com and licensing@AXELOS.com

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