Collection development

2. Submitted by :
Amreentaj
1 st year M.L.I.SC.
Dept. of library and information science
University of mysore
Manasagangothri
Mysore.
submitted to
“ MALLINATH KUMBAR”
professor ,Dept.of studies
in library information
science
university of mysore
manasagangothri.
mysore.

3. Topic : “collation development definition
,function, objectives, book selection
policies and principles for print”
Sub:-”management of libraries and
information centers”

4. CONTENT :
 What is collation development ?
 Various form of collation development ?
 Collation development feature and objectives
and funcations.
 Collation development policies and principles for
print and electronic resources.
 Problems of collation development for print and
electronic resources .

5. Introduction:-
 Collection development in an important activity of
a librarian .where we see collation (in library ). it
involves several kinds of documents like books,
periodicals and serials, Gove publications,
academic thesis and dissertations ,research
reports, annual reviews ,conference proceedings
.pamphlets ,standards and specifications,
patents, trade literature, maps atlases and globes
photographs Illustration, paintings, microforms,
Audio-visual aids ect In addition ,we have other
non- convention documents like floppies,
computer tapes, compact-discs, DVD and meta-
documents like instrument recorded one.

6. Collation development meaning :
 Library collation is a nothing but a develop the
library materials like a printed and non-printed
documents.
 Library collection development is the process
of meeting the information needs of the people (a
service population) in a timely and economical
manner using information resources locally held,
as well as from other organizations.

7. According to IFLA
 According to the The International Federation of
Library Associations and
Institutions (IFLA), collection
development focuses on methodological and
topical themes pertaining to acquisition of print
and other analogue library materials (by
purchase, exchange, gift, legal deposit), and the
licensing and purchase of electronic information
resources

8.  According to joseph c. shipman has defined collection
development as “the sum total of library materials books,
manuscripts serials government documents ,pamphlets
and microfiche, punched card ,computer tapes ect. That
make up the holdings of a particular library in other words,
it is planned ,systematic development of an already
existing collation”
Totally library collation development is :-
Collection development is the process of building or
improving a collection of library materials. It is a process
whereby each purchase, and each candidate for discard, is
carefully evaluated in terms of the needs it meets and its
place in the collection. It is an on-going process that
changes as the community changes.

9. library collection development
includes:
 the creation of policies to guide material selection
 replacement of worn or lost materials
 removal (weeding) of materials no longer needed
in the collection
 planning for new collections or collection areas
 cooperative decision-making with other libraries
or within library consortia

10. Funcationof maintenance work of
collection in the library:-
Maintenance work of the document collection
involves continuous monitoring of the proper
stocking arrangement an display of books on the
shelves in the stack rooms and taking care of
them. This essentially implies following 2 aspects.
A. Arrangement of the documents on the shelves
and organisation of the stack room of the library
.
B. Conservation of books and overall cleanliness
of the stack areas.
 Shelving the documents.

11. Countinu…….
 Location of documents .
 Shifting of collection
 Dusting and cleaning of collection.
 Preparation and maintenance of guides.
 Maintenance of shelf list.
 Stock verification.
 Binding .
 Vigilance.

12. Collection Development Objectives
The primary purpose of the public library is to purchase, organize,
and make readily accessible print and nonpoint information
sources to stimulate interest and provide information to all
eligible library users--regardless of age, sex, race, creed, or
social, economic, and educational level.
 In the provision of library materials, three broad purposes are
considered:
 Informational - to serve the community as an information center
by providing authoritative materials for the answering of specific
questions;
 Educational - to provide reliable materials to help meet the
needs of patrons in their pursuit of formal and informal

13. “Acquisition and processing “
 Budgeting and Allocation
 Technical processes
 Access and exploitation
 Maintenance:-
 Weeding
 Preservation
 Disaster planning

14. Acquisition of document
inthelibraries:-
Selection :-
 Demand
 Supply
 finance
Procurement :-
 Pre-ordering work
 Order placing work
 Supply receiving work
Accessioning:-

15. “Process of collation
development”
Collection planning
Collection
Implementation
Collection
evaluation

16. Collcetion development process
lectCollection development process
ion developvdment process
PATRON COMMUNITY
LIBRARY
STAFF
COMMUNITY
ANALYSIS
SELECTION
POLICIES
COMMUNITY
ANALYSIS
DESELECTION
ACQUISITION
SELECTION

17. BOOK SELECTION TOOLS :
Many libraries are not aware of books available in
the market ,as a result they are unable to select
books of interest to their users. Different tools are
there which help librarians to select the books
some of these tools are:-
 Publishers catalogues:-
1. Ex- book talk,1970 (wiley eastern .new Delhi)
 Booksellers lists:-
Ex-india book house catalogue.
UBSPD catalogue.

18. Continue……
 Book reviews (in newspapers)
Ex-the Hindu (Chennai)
The time of India (Mumbai)
 Book reviews (in magazines)
Ex-caravan (Delhi)
Indian review(Chennai)
 Book reviews (in Scientific periodicals)
Ex-Herald of library science(quarterly)
Indian journal of psychology (quarterly)
 Reviewing periodicals :-
Ex- Indian book chronicle ,1976 (forthrightly)(vive trust
,Delhi)

19. Continue……
 National Bibliographies:-
Ex- Indian National Bibliography,1958 (Monthly)
(Central reference library, Kolkata)
 Trade Bibliographies:-
Ex- Indian books, 1969 (Annual) (IBC. varanasi)
 Subject Bibliographies:-
Ex- Indian library literature ,ed .by R.G. prashar,
Delhi: today & tommorrow,1970

20. “Book selection policy and program
me”
The policy is essential in the selection process for
guiding and determining future decisions
regarding the selection of library materials .book
selection policy establishes principles and limits
of selection and provides criteria that should be
used as a guide in selection.
 in public library following rules are followed
selecting the books:-
 Book selection should include all the subjects
that apply to community condition and that
reflect community Interest.

21. Continue……
 Make sure your collection of local history is as
extensive and as useful as possible.
 Avoid selection of books for which no demand is
evident and books that have definitely outlived
their usefulness.
 Maintains impartiality in selection. Make no
special on controversial subjects.
 Provide as far as possible books that will meet
the needs of specialist or other whose work will
benefit the community.
 Maintain so far as possible promptness and
regularity in supplying new books.

22. “School libraries following rules are
followed”
 provide material that will enrich and support
curriculum .
 Provide material that will stimulate growth in
factual knowledge ,literary appreciation aesthetic
values and ethical studies .
 Provide material representative of various
religions, ethnic and cultural groups and their
contribution to our heritage.

23. In collage libraries following rules are
followed while selecting the books”
 Should provide resources needed to meet
curricular demands of the college.
 It should acquire materials like periodicals,
encyclopedias, ect necessary for inspiring
teaching .
 Should provide general collection of classics so
as to instill in the students enthusiasm for great
books from which will spring the lifetime habit of
good reading.

24. Need of book selection:-
 The resources in the library are limited:-
Every library has its limited resources in
the limited resources only the library has
to provide for maximum readers useful
quality material.
 All books cannot be useful :-
Many books are published everyday in
the world, and every published book
cannot be useful for every reader.
Hence every selects the books
,according to their aim and necessities.

25. Principles of selection of
document
Selection of document is both as art and a science. The
following principles of selection are most important and
should be given weight. They are as follows:-
 Dewey’s principles:-
The famous library science scholar gave a principle for
selection of document for the libraries, which states the
best reading for the largest number at least cost
According to this principle a library should select within
the financial resources available, the best document s
which may satisfy the information needs of maximum

26. Continue……
 Drury’s principle:-
It was enunciated by Drury in 1930.it states, to provide the right
book to right reader at the right time .in this principle reader is
the central theme .A document is right or otherwise is to be
provide when the user needs it for use. The selector should
know the users and their requirement .he should select only
that material which caters to the informational, educational
and recreational needs of the users.
 McColvin’s principle:-
This principle was advanced in 1925 by L.R.McColvin. He states
that –books in themselves are nothing. they have no meaning
until they are made serviceable by demand. hence the book

27. Continue……
the term supply refers to the availability of reading
material in all its varieties. Demand on the other hand ,
means expressed and unexpressed informational needs of
the users. This principle advocates the selection of only
those documents which are demanded by the users for
their informational needs.
 Ranganathan’s principle :-
the first 3 laws of library science enunciated by
Ranganathan are most helpful in formulating the principle s
of selection of the document for libraries.
1. First law:-documents are for the use,
2. Second law:-ever reader his/her document.

28. Advantages
 Space saving.
 Easy access.
 Easy to handle.
 Easy to transmit.
 Time saving.
 Low cast.
 Less manpower involved.

29. Disadvantages:-
 Installation process complex and costly.
 Lack of infrastructure.
 Insufficient budget.
 Shortage of expertise.
 Durability only up to certain year.

30.  Collections are developed along
collection profiles defined by user
requirements.
 The limits to collection building are
 financial constraints,
 available space,
 resources for processing

31. Conclusion :-
Book selection is the first task of librarianship it
precedes all other process catalogue,
classification. Or administration and it is the
most important. BOOK SELECTION TOOLS :
“Book selection policy and program me”
Principles of selection of document is very
important for book selection

32. Presented By : Asha. A
D.O.S in Library and Information
Science
M.Sc 1st sem
U.O.M, M.G.M
Submitted to : Prof. Mallinath Kumbar
Collection Development for Print- Proble

33.  INTRODUCTION
Collection development is a term that is used by
the library community to refer to "the selection and
acquisition of material for an expanding collection
and decisions on the material to be included in that
collection“.
Typically, collection development decisions apply at
different stages of an institution's workflow, including
the selection, acquisition, processing, housing,
weeding, retention, preservation, relegation and
discarding of library materials.

34.  Collection development is a process of building
up and improving the collection in the library and it
is a very important function of a library.
 Collection development is now viewed as being a
part of the wider activity of collection management,
which includes "collection policy development,
materials budget allocation, selection, collection
analysis, collection use and user studies, training
and organisation of collection development staff,
preservation, and cooperative collection
development“.

35. Print
The Libraries will select a print version
of a title when:
 The print format is more convenient to
use.
 Popularity of the use of the title in a print
format.
 The title contains many illustrations such
as tables, charts, graphs, statistics, images
etc, which are better presented and copied
in print, rather than electronic or other

36. Print document’s:-
 Book’s
 Periodicals and serials.
 Government publication.
 Academic thesis and dissertations.
 Research reports and annual reviews.
 Conference proceeding ‘s.
 Pamphlets, .
 Standards and specifications.
 Patents and trade literature.
 Maps, atlases and globes photographs Illustrations.

37.  This presentation attempts to highlight the major problems of
collection development such as information sources from the point of
view of a university librarian.
 Collection developments involve understanding the nature of
requirements of users and anticipating their demands.
 Collection development is not just equivalent to acquisition of
documents but much more than that. Acquisition of documents
consists of selection and procurement of documents. Document
selection is a highly professional work.
 Acquisition work involves three sets of people.
(i) Library management and users.
(ii) Librarian and library staff (iii) Publishers and suppliers.
Hence acquisition problems can be looked from three different ways.

38.  Document Acquisition Problems
1. Document selection Problems.
2. Lack of Man power resources.
3. Financial restrictions.
4. Lack of support from teaching staff.
5. Lack of proper weeding out policy.
6. Background or Document Acquisition Transaction.
7. Need of Subject Background.
8. Multiplicity of Vendors.
9. Document Procurement Problems.
10. Need for Avoiding Duplication.
11. Choice of Vendors and Problem of Local Vs Foreign
Suppliers.
12. Problems Relating to Terms of Payment.
13. Price Verification.
14. Vendor Controlled Order Plans.
15. Problems of subscription to journals.
16. Other Problems of Documents Acquisition.

39. Conclusion
Collection development deals with re-interpretation of
traditional library mission and practices for the digital
library environment. Information professionals have to
actively develop, maintain and manage wide range of
resources. Collection development should aim at
balancing among buying,
borrowing and available space. There are a number of
problems in collection development. Many are common
and few are unique to library concerned.