User guide customizing an danalyzing, ANB, iBASE Intelligence

i2 AN 7 UG Custom & Analyse Manual.qxd

06/03/2007

15:41

Page 1

i2 Analyst’s Notebook 7
Customizing & Analyzing

user guide

Copyright
Copyright © 1991-2007 i2 Limited
All rights reserved. No part of this document may be reproduced or transmitted by any means (electronic,
mechanical, photocopying, recording, or otherwise) without prior written permission from i2 Limited. i2 considers
this software product information to be accurate, and reserves the right to modify it without notice. The software
product described in this document is licensed for use under a software license agreement.

Trademarks
i2, the i2 logo and Analyst's Notebook are registered trademarks of i2 Limited.
ChoicePoint is a registered trademark of ChoicePoint Asset Company.
Microsoft and Windows are registered trademarks of Microsoft Corporation.
Other products and services may be registered trademarks or trademarks of their respective companies and
appear in this document for reference, and such reference is not intended to affect the authenticity of any
trademark or service mark.

Warning and Disclaimer
i2 provides this document “as is” without representation or warranty of any kind, express or implied, including
,
without limitation any warranty concerning the accuracy, adequacy, or completeness of such information
contained herein. i2 does not assume responsibility for the use or inability to use the software product as a result
of providing this information.
The data presented in this document is fictitious and for illustration purposes only with no connection to, without
limitation, past or present persons, organizations, identifying numbers, or circumstances, except by coincidence.

Version Information
i2 Analyst’s Notebook 7 User Guide: Customizing and Analyzing
Version 7.0
June 2007
Part Number: 1312

Addresses:
i2 Limited, The Visual Space, Capital Park, Fulbourn, Cambridge CB21 5XH, UK
Tel: +44 (0)1223 728600 Fax: +44 (0)1223 728601
i2 Inc., 1430 Spring Hill Road, Suite 600, McLean, Virginia 22102, USA
Tel: +1 703 921 0195 Fax: +1 703 842 4685

Contents
About This Guide

7

Getting Started

13

Using the Documentation

14

1: Defining Types

19

Introduction
Defining Entity Types
Assigning Semantic Types
Defining Link Types
Defining Attribute Classes
Assigning Property Semantic Types
Adding Attribute Entries to Palettes
Summary

20
21
25
31
38
44
50
54

2: Creating Templates

55

Introduction
Creating a Template
Defining the Grading System
Defining Line Strengths
Creating a Chart Using a Template
Summary

56
57
65
69
71
75

3: Creating a Template from a Chart

77

Introduction
Creating a Template from an Existing Chart
Setting a New Grid Size
Defining Date and Time Formats
Specifying Default Entity and Link Styles

78
79
83
85
89

i2 Analyst’s Notebook 7 User Guide: Customizing & Analyzing

3

Contents

Displaying the Time Bar
Adding User Palettes
Verifying Templates
Sharing Templates
Summary

92
96
101
103
105

4: Customizing a Template

107

Introduction
Customizing an Existing Template
Merging Templates
Verifying a New Template
Summary

108
109
113
120
121

5: Showing and Hiding Information
Introduction
Introducing Selection Sets
Showing and Hiding Chart Items
Showing Attributes
Changing the Size of an Icon
Changing the Shading Color of an Icon
Editing the Legend
Preparing to Print a Chart
Summary

6: Using Background Items
Introduction
Using a Background Item as a Watermark
Using Background Items
Using Snapshots to Build Up a Presentation
Summary

7: Analyzing a Chart by Sorting Items
Introduction
About List Items
Sorting Within a Table
Analysis Attributes
Copying Information from the List Items Dialog
Sorting Theme Lines Within a Chart
Summary

4


123
124
125
128
129
135
137
140
145
154

155
156
157
160
164
173

175
176
178
193
198
202
204
207

Contents

8: Merging Charts
Introduction
Working with Label Merge and Paste Rules
Working with Attribute Merge and Paste Rules
Manually Merging Chart Items
Merging Links
Finding Matching Entities
Combining Attributes
Summary

9: Basic Searching
Introduction
Using the Search Bar to Find Chart Items
Using Visual Search to Find a Chart Item
Finding a Path Between Two Entities on a Chart
Finding Linked Chart Items
Laying out a Chart
Summary

10: Searching Linked Entities
Introduction
Searching for Entity and Link Types
Using Entity and Link Conditions in Visual Search
Intersecting and Deleting Selection Sets
Summary

11: Temporal Analysis
Introduction
Performing Analysis Using Visual Search
Laying Out Your Chart
Creating Charts with Different Perspectives
Summary

209
210
211
215
220
227
236
244
247

249
250
252
256
259
262
269
273

275
276
278
286
292
296

297
298
299
306
316
318

12: Exploring Relationships

319

Introduction
Finding Linked Chart Items
Finding Paths Between Chart Items
Summary

320
321
327
340


5

Contents

A: Features used in the Examples
Analyst’s Notebook Features

B: The i2 Semantic Approach
Understanding the i2 Semantic Approach
Semantic Capabilities of i2 Products
Semantic Type Hierarchies
What is Alignment?
What are Custom Semantic Types?
Semantic Types and Data Records
Guidelines for Assigning Semantic Types

341
342

347
348
349
350
354
358
360
361

Glossary
Index

6

367
393


About This Guide
This volume of the i2 Analyst’s Notebook User Guide introduces you to some of
the analysis and presentation tools of Analyst’s Notebook.

Intended audience
This guide is intended for users and administrators who have a basic knowledge of
Analyst’s Notebook. If you are not familiar with Analyst’s Notebook, we
recommend that you read the Analyst’s Notebook 7 User Guide: Creating Charts.

License and installation
This guide assumes that you have a licensed copy of Analyst’s Notebook installed
on your computer.

Book structure
This guide contains the following chapters:
Getting Started
Describes how to use the documentation and explains how to work through the
examples in this guide.
Chapter 1, Defining Types
Demonstrates how to define entity types, link types and attribute classes. It also
explains how to add attribute entries to a palette.
Chapter 2, Creating Templates
Describes how to create a new template and define the grading system and line
strengths.


7

About This Guide

Chapter 3, Creating a Template from a Chart
Describes how to create a template from an existing chart. It also describes how to
define settings in the template, for example setting a new grid size, defining date
and time formats, specifying default entity and link styles, displaying the time bar,
and creating user templates.

Chapter 4, Customizing a Template
Explains how to remove unwanted entity types and palettes from a template. It also
describes how to merge the contents of one template into another.

Chapter 5, Showing and Hiding Information
Introduces selection sets and explains how they can be used to mark a selection
on a chart. It also demonstrates how to show and hide information on a chart,
change the size of icons, and edit the chart legend. In addition to this, it shows how
to prepare your chart for printing.

Chapter 6, Using Background Items
Demonstrates how to make a chart item into a background item to act as a
watermark. It also describes how to create and present snapshots.

Chapter 7, Analyzing a Chart by Sorting Items
Explains how to analyze a chart using List Items and export data from List Items
into another Windows application. It also demonstrates how to lay out your chart
using a Theme Line layout.

Chapter 8, Merging Charts
Describes how to merge the contents of one chart into another. It explains how to
prepare a chart for merging by introducing label and attribute merge and paste
rules. It also shows how to merge chart items manually.

Chapter 9, Basic Searching
Introduces the search tools in Analyst’s Notebook: Find Text, Visual Search and
Find Path, and explains how to use them to analyze a chart.

Chapter 10, Searching Linked Entities
Uses the Visual Search tool to perform analysis of an association chart. It also
provides further information on handling selection sets.

8


About This Guide

Chapter 11, Temporal Analysis
Uses the Visual Search tool to perform analysis of a timeline chart. It also
describes how to create charts with different perspectives.

Chapter 12, Exploring Relationships
Explains how to find linked chart items and a path between two entities on a chart.

Appendix A, Features used in the Examples
Contains tables listing where various Analyst’s Notebook features are
demonstrated in the examples. These can be used to find the examples that best
illustrate specific features.

Appendix B, The i2 Semantic Approach
Describes the concepts and principles that underpin the semantic functionality in
i2 products with power2 built-in. It describes the main purpose of the i2 semantic
approach, and concepts and guidelines that relate to the usage of the functionality.

Glossary
A glossary of terms to help you understand the terminology used within Analyst’s
Notebook.

Conventions
Throughout this guide the following conventions are used:
Style

Used for

Examples

Bold

Button names and options on
dialogs.

Open command; File
menu; Options button;
Label check box.

Initial Capitals

Window names and dialog box
names.

Tool window; Chart
Properties dialog.

Italic

For emphasis, i2 product names
and references to other i2
manuals.

Start Analyst’s Notebook.

Courier

User entered text.

Type the name SMITH.


9

About This Guide

Dates and
times

When entering dates and times, the format you use will depend on your computer’s
settings.
Dates throughout this guide are in the format dd MMM yyyy, for example 18 Oct
2006. You should enter the date corresponding to your computer’s settings.
Times in this guide are all in the 24 hour clock, for example, 13:00. If your
computer’s settings are different then you should enter the time corresponding to
your settings. For example 13:10 in the 24 hour clock equates to 1:10 PM.
Unless otherwise stated, all of the charts used in these examples are in Greenwich
Mean Time (GMT).

i2 services
Technical support is available to anyone whose organization has opted for our
annual support program. If you have a question and cannot find a solution in the
online help, you can send an e-mail to the i2 Technical Support team.
For customers in North and South America, e-mail support@i2inc.com.
For customers in the UK or the Rest of the World, e-mail support@i2.co.uk.
Note: If your i2 software was purchased from one of our distributors, please contact your
supplier for technical support.
i2 International and Government Services Americas Consulting services work with
customers to understand specific requirements and then determine the best
methods to get these requirements met through custom development, on-site
training, or alignment with the right system integrator or product vendor.
For further information, contact your i2 supplier, or visit the i2 Web site at:
www.i2group.com.

10


About This Guide

Other i2 publications
Analyst’s Notebook 7
•

i2 Analyst’s Notebook 7 Quick Start Guide

•

i2 Analyst’s Notebook 7 User Guide: Creating Charts

•

i2 Analyst’s Notebook 7 User Guide: Importing

Chart Reader 7
•

i2 ChartReader 7 User Guide

•

i2 ChartReader 7 Embedding in a Web Page


11

About This Guide

12


Getting Started
This chapter introduces Analyst’s Notebook. It explains how to use the product
documentation.

Contents


14

13

Getting Started


0.1

We recommend that before you start to use the documentation provided with
Analyst’s Notebook you familiarize yourself with the product by reading the
Analyst’s Notebook 7 Quick Start Guide, which introduces the basic concepts of
creating charts.

Product documentation
The Analyst’s Notebook 7 User Guides do not cover all of the features of the
product. Instead, they comprise a series of worked examples to demonstrate how
the features may be used in real situations. These guides are aimed at providing
information about which features best suit different situations and how you might
use them to approach specific problems.
The online help covers all of the features of Analyst’s Notebook. It contains
information on how to use the features. It also provides context-specific help for all
of the fields and options in each of the dialogs. It does not include any worked
examples as these are provided in the Analyst’s Notebook 7 User Guides.
The Analyst’s Notebook product documentation comprises:
•

i2 Analyst’s Notebook 7 Quick Start Guide
This is a short guide that introduces the basic concepts of Analyst’s Notebook.
It is advisable to read this guide before you start to work through the examples
in the different volumes of the Analyst’s Notebook User Guide.

•

i2 Analyst’s Notebook 7 User Guide: Creating Charts
The Analyst’s Notebook 7 User Guide comprises three volumes. This volume
is devoted to producing charts manually. It provides the building blocks for
understanding the fundamentals of Analyst’s Notebook and it would be
beneficial for you to work through it regardless of whether you intend to create
charts manually or import most of your data.

•

i2 Analyst’s Notebook 7 User Guide: Importing
This volume describes how to import data from text files, including how to
create import specifications.

•

i2 Analyst’s Notebook 7 User Guide: Customizing and Analyzing
In this volume, you are introduced to more advanced features of the software. It
describes how to create and maintain templates, including the ability to define
new types and set other chart properties. This volume also covers the features
that allow you to tidy up your chart for presentation purposes, and to learn all
about the analysis tools available in Analyst’s Notebook.

14


Getting Started

•

i2 Analyst’s Notebook Online Help
For more information on using the online help, refer to Using the online help on
page 17.

Using this guide
The examples in this guide are designed to help you use Analyst’s Notebook in
your work. In working through the examples, you will use many of the Analyst’s
Notebook features. The examples will be most useful to you if you work through
them in the order in which they appear in the guide.

Structure of the examples
The main chapters of this guide consist of a series of worked examples that
introduce you to further features of Analyst’s Notebook. The examples can be split
into three main areas:
•

Chapters 1 to 4
Describe how to create and customize templates.

•

Chapters 5 - 6
Describe how to use the presentation tools in Analyst’s Notebook and how you
can use them to present charts.

•

Chapters 7 - 12
Describe how you can analyze your charts using the analysis tools.

In some examples, the first thing you are asked to do is open an existing chart that
we have provided for you. To access these charts, double-click on the User Guide
Example Material shortcut in the My Documentsi 2i 2 Analyst’s
Notebook 7 folder, and double-click on the User Guide - Customizing and
Analyzing folder.
We have also provided you with a set of finished charts that can be accessed from
the folder location described above. The charts reflect how your initial charts
should look once you have worked through and completed each example. You may
want to refer to these while you are working through the examples or at the end of
a completed section.
Each example comprises several sections. The start of each section describes the
concepts behind the feature that is being introduced. The remainder of each
section consists of a series of steps.To complete a worked example you must
follow each of these steps in order, without skipping any of the sections.


15

Getting Started

If at a later date, you wish to work through an example without re-reading the
conceptual information, just move from shaded heading to shaded heading in the
chapter. Working through these headings will lead you through all of the steps in
the example.

Main section

Shaded
heading

If at any time, you need more help with a feature, refer to the online help. How to
use the online help is described on page 17.

Storing the charts created in the worked examples
Analyst’s Notebook saves charts to the My Documentsi2i2 Analyst’s
Notebook 7Charts folder as standard. We recommend that you create a
subfolder within this folder to store the charts you create with this guide. If you
need to refer to them at a later date, it will be easy to find them.
To create a subfolder in which to store your charts:
1. Double-click on the My Documents shortcut on your Windows desktop, and
navigate to the i2i2 Analyst’s Notebook 7Charts folder.
2. Right-click in the My Documents window, and from the shortcut menu, select
New ➧ Folder.
3. Edit the name of this folder to be Analyst’s Notebook 7 User Guide Customizing and Analyzing.

16


Getting Started

Using the online help
We recommend that you familiarize yourself with the Analyst’s Notebook online
help and use it extensively in conjunction with this guide.

Viewing the help
You can view the Analyst’s Notebook online help in the following ways:
•

click the Help toolbar button

•

from the Help menu, select Contents

•

press the F1 key

You can display a help topic about a specific item by:
•

clicking the What’s This? Help toolbar button, then clicking a menu command
or toolbar button

•

holding your mouse over a toolbar button or menu command and pressing the
F1 key to display help information relevant to the item you highlighted

In dialogs, you can display a help topic about a specific item by:
•

clicking the Help button on a dialog to display information about that dialog

•

clicking the What’s This? Help button in the top right of the dialog and clicking
on a dialog option

•

clicking with the left mouse button on a dialog option and pressing the F1 key

Tooltips and the Status Bar
To see the name of a toolbar button, hold the mouse over it. A pop-up hint, referred
to as a tooltip, is displayed.

Note also that Analyst’s Notebook displays a short description of the feature in the
Status Bar, which is located along the bottom of the application.
For further information on how to use the online help, refer to the online help topic
Using Analyst’s Notebook Help.


17

Getting Started

18


1
Defining Types
This example explains how you can define entity types, link types and attribute
classes, and access them from palettes.

Contents
Introduction

20


21


25

Defining Link Types

31


38


44


50

Summary

54


19

Introduction

Introduction

1.1

The features covered in detail in this example are:
•

creating entity types and adding them to palettes and charts

•

creating link types and adding them to palettes and charts

•

creating attribute classes and adding them to palettes and charts

•

assigning semantic types to entity and link types and attribute classes

•

using the Attribute Bar to add attribute instances to charts

•

creating attribute entries and adding them to palettes and charts

If you need more information or help with using a specific feature, refer to the
online help. How to access the online help is described in Using the online help on
page 17.

Finished chart
You can see the finished chart (Example 1 finished.anb) at any time while
you are working through this example. To access the folder in which this chart is
stored, double-click on the User Guide Example Material shortcut in the My
Documentsi 2i 2 Analyst’s Notebook 7 folder, and double-click on the
User Guide - Customizing and Analyzing folder.

Scenario
You are part way through an investigation into the importation of drugs. You have
already charted most of the happenings surrounding the investigation but new
information has come to light about some of the suspects.
Heroin, Cannabis and Cocaine are being imported into the country by unknown
individuals. The drugs are being sent to known suppliers who are distributing them
through their dealers.
Records show that one of the suppliers, Jolene JOHNSON, has four previous
convictions. Another supplier, Herbie PARKER, has been seen armed with a
handgun.
One of the dealers, Debbie CARTER, has a history of violence and has been seen
armed with a shotgun. Records show that another dealer, Bob JAMES, also has a
history of violence. Justin DRINKWATER has been the subject of surveillance for
several months, and is also a known drug dealer. The last surveillance log that is
available for him is dated 21 January 2006.

20


Chapter 1: Defining Types


1.2

Entities can represent, for example, individuals, locations, organizations or objects.
When you start building your chart, you can select an entity type (such as Male,
Female) from a palette or toolbar drop-down list, and drag it onto the chart. When
you add it to the chart the entity type becomes an entity of the chosen type, for
example:

Anonymous 1

Drag angentity type
from the palette
and drop it onto
the chart,
it becomes an
entity.

Entity

Entity Type

(on chart)

(in palette)

You can define your own entity types and add them to palettes in a chart or when
setting up a template.
When defining a new entity type, you need to define the following properties:
Icon

The symbol used for the entity on the chart, when it
is represented as an icon, theme line or event frame.

Name

The label displayed for the entity type in the palette.

Line Color

The color of the line or border used for an entity
when it is represented as a box, circle, text block,
event frame or theme line.

Shade Color

The dominant color of an icon for an entity on a
chart when it is represented as an icon, an event
frame or a theme line.


21


Semantic Type

The basic category of information used to classify
the entity type, for example the Person semantic
type which can be used to classify person-like entity
types. For more information on semantic types, refer
to How do I assign a semantic type to an entity
type? on page 27.

User Palettes

The palette(s) on which the entity type will appear.
An entity type is automatically added to the
Standard palette but it can be added to as many
other palettes as you wish.

How do I define a new entity type?
A chart already exists that has a Drugs entity type defined. However, you are
interested in some more specific drug types. Define new entity types for the drug
types Heroin, Cocaine and Cannabis. To do this:
1. Open the chart Example 1 initial.anb. To access the folder in which this
chart is stored, double-click on the User Guide Example Material shortcut in
the My Documentsi 2i 2 Analyst’s Notebook 7 folder, and doubleclick on the User Guide - Customizing and Analyzing folder.

Jolene JOHNSON
Dealer

Dan BUXHAM

Dealer

Bob JAMES

Dimitri ZANIER
Dealer

Sandra CASTE

Herbie PARKER
Dealer

Debbie Carter

Dealer

Justin DRINKWATER

2. Save the chart; from the File menu, select Save As. Click OK on the Cover
Sheet dialog, to display the Save As dialog. Select the folder that you created to
save your charts to on page 16. Type Example 1 defining types.anb in
the File Name box and click Save.

22



3. From the Format menu, select Entity Types, to display the Entity Types page
of the Chart Properties dialog:

4. Click New. This displays the New Entity Type dialog:


23


5. In the Name box type Heroin to define the name of the entity type.
6. Click the Select Icon button in the Icon area to display the Choose Icon dialog:

7. In the File Name box, type drugs and press the Enter key. This selects the
drugs icon and closes the Choose Icon dialog.
Do not close the New Entity Type dialog.
When you created the Heroin entity type it was automatically added to the
Standard palette. Add it to both the Commodities and Crime palettes. To do this, in
the User Palettes area, turn on the Commodities and Crime check boxes:

Leave the Shade Color as None and the Line Color as Black.
Do not close the New Entity Type dialog.

24




1.3

Semantic types provide an additional layer of meaning to the information that is
stored in a chart. They help to categorize items which in the real world can be
grouped together as having similar properties. For example, the Person semantic
type is used to categorize all 'person-like' entity types such as Male, Female,
Person, Police Officer, and so on:

PERSON

Male

Female

Person

Police Officer

The semantic type implies that there is a relationship between 'person-like' entities
and that they are distinct from entities which depict cars and boats. It uses a
common category to bind the entities together, enabling analysis and data
alignment.
Semantic types are important for two reasons:
•

they allow users to make use of semantic search and match capabilities

•

they allow charts created with the current version of Analyst’s Notebook to
make use of any semantic analysis and data alignment capabilities offered in
future versions

You can assign semantic types to entity types, link types and attribute classes.
When a user creates a chart item in Analyst’s Notebook, the associated semantic
type is assigned automatically. When a chart is opened in Analyst’s Notebook, any
semantic information enables users to make use of the semantic Visual Search,
Search Bar, Find Matching Entities and List Items functionality.
Categories of
semantic type
and the
Library

Semantic types are assigned from the Semantic Type Library. The Semantic Type
Library has been developed by i2 for use with all of its products, ensuring that
semantic types are used consistently.
There are three categories of semantic type:
•

Entity semantic types - all entity types use these semantic types; for example,
Person, Organization, Motor Vehicle, and so on.

•

Link semantic types - all link types use these semantic types; for example,
Owner, Transactions, Telephone Call, and so on.

•

Property semantic types - all attribute classes use these semantic types; for
example, Address, Telephone Number, Date of Birth, and so on.


25


Each category of semantic type is grouped into a separate hierarchy within the
Semantic Type Library. The hierarchy for entity semantic types is displayed below:

The semantic type hierarchy enables you to assign semantic types that accurately
reflect the entity type, link type or attribute class, while at the same time ensuring
that it belongs to a wider group of semantic types. For example, when you assign
the Meeting semantic type to an entity type, it will also belong to the groups Event
(parent) and Entity (ancestor) through its semantic type.
For more information about semantic types, see Appendix B, The i2 Semantic
Approach.

26



How do I assign a semantic type to an entity type?
To be able to use the semantic searching and matching functionality, you want to
assign semantic types to the entity type you have just created. Assign the Drug
semantic type to the Heroin entity type. To do this:
1. Click the Browse button in the Semantic Type area to display the Select
Semantic Type dialog:

The entity semantic type hierarchy is displayed as a navigation tree.
2. In the Find box, type heroin.
As you start to type, the Ordered Results list is updated with a potential match
and the navigation tree is displayed at this match in the list: Drug.

Notice that the Name, Synonyms, and Description boxes are updated with
details about the selected semantic type.
3. Select Drug and click OK to close the Select Semantic Type dialog.
4. Click OK to close the New Entity Type dialog.


27


In the Chart Properties dialog, you can see that the Drug semantic type has
been assigned to the Heroin entity type.
5. Click OK to close the Chart Properties dialog.
6. Click the Save toolbar button to save your chart.

How do I duplicate an entity type?
You have defined an entity type for Heroin, but you know that Cocaine and
Cannabis are also being imported into the country. Define an entity type for each of
them. Instead of defining new entity types, duplicate the Heroin entity type that you
have just defined and edit its value to be Cocaine. To do this:
1. From the Format menu, select Entity Types, to display the Entity Types page
of the Chart Properties dialog.
2. Select the Heroin entity type and click Duplicate.
A copy of the Heroin entity type is created below the existing Heroin entity type
and is labeled copy 1 of Heroin.

3. Double-click on the duplicated entity to display the Edit Entity Type dialog.
4. In the Name box type Cocaine to define the name of the entity type.

28



5. Click OK to close the Edit Entity Type dialog.
6. In the same way, create a Cannabis entity type.
Note: Notice that the Cocaine and Cannabis entity types are included in the
Crime and Commodities palettes. When you created a duplicate of the
Heroin entity type, all of its properties were copied into the new entity
type. Notice that the Drug semantic type has been assigned to each of
these entity types.
Do not close the Chart Properties dialog.

How do I change the order of entity types?
It is useful to group entity types that are similar in nature. The order in which they
are displayed in the entity types table is the order in which they will appear in the
Standard palette. The three entity types that you have just added are displayed at
the bottom of the table in the Chart Properties dialog. Move these entity types so
that they are displayed just below the Drugs entity type. To do this:
1. Click on the first entity type (Heroin) and, while holding down the Ctrl key, click
to select the other two entity types (Cocaine and Cannabis).
2. Drag the selected entity types up the list and drop them just below the Drugs
entity type.


How do I add an entity to a chart?
Add an entity to your chart for each of the entity types that you have just created.
To do this:
1. On the palette bar click the drop-down arrow, and select Commodities to
display the Commodities palette:


29


2. The palette bar displays the entity types in the Commodities palette. This
includes the three new entity types that you have just created:

3. Select the Heroin entity type, drag it onto the chart and place it above Jolene
JOHNSON.
4. Edit the name of this entity to be Sample 1: Heroin.
5. Drag the Cocaine entity type onto your chart, place it above Dimitri ZANIER,
and edit its name to be Sample 2: Cocaine.
6. Drag the Cannabis entity type onto your chart, place it above Herbie PARKER,
and edit its name to be Sample 3: Cannabis.
Your chart should now look similar to that below:

Sample 1: Heroin

Sample 2: Cocaine

Sample 3: Cannabis

Jolene JOHNSON

Dimitri ZANIER

Herbie PARKER

Dealer

Dan BUXHAM

Dealer

Bob JAMES

Dealer

Sandra CASTE

Dealer

Debbie Carter

Click the Save toolbar button to save your chart.

30


Dealer

Justin DRINKWATER


Defining Link Types

1.4

Link types are categories of links. They can represent, for example, associations,
transactions or commodity transfers. When you add a link type to your chart (for
example Sighting, Associates) it becomes a link, for example:

Select a link type
from the palette,
as you draw the link between
two entities it becomes
a link.

Associates
Male 1

Link Type
(in palette)

Female 1

Link
(on chart)

You can define the following properties for link types:
Name

The label displayed for the link type in the palette.

Color

The line color of the link type.

Semantic Type

The basic category of information used to classify the link type.
For more information on semantic types, refer to How do I
assign a semantic type to a link type? on page 36.

User Palettes

The palette(s) that the link type will appear on. A link type is
automatically added to the Standard palette but you can add it
to as many other palettes as you wish.


31

Defining Link Types

How do I define a new link type?
The drugs are known to be imported into the country by three individuals, Jolene
JOHNSON, Dimitri ZANIER and Herbie PARKER. Create a new link type,
Importer, to show this information on your chart. To do this:
1. From the Format menu, select Link Types to display the Link Types page:

32



2. Click New. This displays the New Link Type dialog:

3. In the Name box, type Importer to define the name of this link type.
4. From the Color drop-down list, select a color, for example Violet.
5. In the User Palettes area, select Individuals and Crime.
6. Click OK to close the New Link Type dialog, and to return to the Link Types
page of the Chart Properties dialog.
The Importer link type is created at the bottom of the link types table.
8. From the Individuals palette, add Importer links to the chart as shown below:

Sample 1: Heroin

Sample 2: Cocaine

Sample 3: Cannabis

Importer

Importer

Importer

Jolene JOHNSON

Dimitri ZANIER

Herbie PARKER

Dealer

Dan BUXHAM

Dealer

Bob JAMES

Dealer

Sandra CASTE

Dealer

Debbie Carter

Dealer

Justin DRINKWATER


33

Defining Link Types


How do I duplicate a link type?
You do not know who is supplying the importers with the drugs. Create a new link
type, Supplier, and show this information by duplicating and editing the Importer
link type. To do this:
1. From the Format menu, select Link Types to display the Link Types page of
the Chart Properties dialog:

2. Select the Importer link type and click Duplicate. A copy of the Importer link
type is created.

34



3. Click Properties. This displays the Edit Link Type dialog:

4. In the Name box, type Supplier.
5. From the Color drop-down list, select Lime.
Note: The Supplier link type is included in the Individuals and Crime palettes.
When you copied the Importer link type all of its properties were copied
with it.
Do not close the Edit Link Type dialog.


35

Defining Link Types

How do I assign a semantic type to a link type?
You assign semantic types to link types in the same way as you assigned semantic
types to entity types, see How do I assign a semantic type to an entity type? on
page 27.
1. Click the Browse button in the Semantic Type area to display the Select
Semantic Type dialog:

2. In the Semantic Type navigation tree, click the plus sign to the left of
Organization Link to expand the Semantic Type navigation tree and select Is
Supplier of:

3. Click OK to close the Select Semantic Type dialog.
4. Click OK to close the Edit Link Type dialog.

36



6. Add the three suppliers to your chart. To do this, hold down the Shift key and,
from the Individuals palette, place three Anonymous entities on your chart just
above the three drugs entities.
Note: Release the Shift key before you add the third Anonymous entity to your
chart.
7. Add Supplier links between the Anonymous entities and the drugs entities so
that your chart looks similar to that below:

Anonymous 1

Anonymous 2

Anonymous 3

Supplier

Supplier

Supplier

Sample 1: Heroin

Sample 2: Cocaine

Sample 3: Cannabis

Importer

Importer

Importer

Jolene JOHNSON

Dimitri ZANIER

Herbie PARKER

Dealer

Dan BUXHAM

Dealer

Bob JAMES

Dealer

Sandra CASTE

Dealer

Debbie Carter

Dealer

Justin DRINKWATER



37



1.5

Attribute classes are categories of attribute that are available for use on your chart,
for example Previous Convictions, or Last Surveillance Log. Each attribute class
has a name, a symbol and a data type (the data type defines the kind of
information that the attribute can contain).
An attribute entry is an attribute with a preset value stored in a palette, for example
a flag attribute of Previous Convictions with a value of YES.
An attribute instance is a single use of an attribute on a chart item. You can create
attribute instances by adding either an attribute class to an item and entering the
value, or adding an attribute entry having a specific value.
You can define the following properties for an attribute class:
Symbol

The symbol that will be used to represent the attribute class on
the chart, for example a red triangle.

Name

The name of the attribute class.

Type

The data type: Text, Number, Date & Time or Flag.

Semantic Type

The basic category of information used to classify the attribute
class, for example the Date of Birth property semantic type can
be used to add information to person-like attribute classes. For
more information on semantic types, refer to How do I assign a
semantic type to an attribute class? on page 44.

User Palettes

The palette(s) that the attribute class will appear on as an
attribute class. An attribute class is automatically added to the
Standard palette but it can be added to as many other palettes
as you wish.

Display

The way in which the attribute class is displayed on the chart.
For example, you can display an attribute class with a value, a
prefix, a suffix, its class name, and a symbol. You can also
decide to display, or not display, the attribute class on the chart

Behavior

The rules that apply to the attribute class if you paste or merge
items having the same attribute class into your chart.

Some attribute classes are defined automatically by Analyst’s Notebook. They
appear in the attribute classes list with a yellow background. You cannot edit or
delete these attribute classes. These are known as automatic attributes.

38



Data types

An attribute class can have one of four different data types:
Data Type

Description

Text

A textual description, for example the names of drugs with
values such as: Cocaine, Heroin, Cannabis.

Number

A numeric value, for example a person’s age, or a monetary
amount.

Date & Time

A date and time, for example the date and time of a meeting.

Flag

A value of YES or NO, for example whether a person is a
known drugs dealer or not.

How do I define an attribute class?
Records show that one of the suspects, Justin DRINKWATER, has been under
surveillance for several months. The last surveillance log available for him is dated
21 January 2006. Define the Last Surveillance Log attribute class. To do this:
1. From the Format menu, select Attribute Classes to display the Attribute
Classes page of the Chart Properties dialog:


39


2. Click the New drop-down list, and select Date & Time.

This displays the New Attribute Class dialog:

3. Replace the text in the Name box with Last Surveillance Log.
4. In the Symbol area, click the drop-down arrow and select the binoculars symbol
(in the fourth column from the end).
5. In the User Palettes area, turn on the Individuals and Crime check boxes.
Do not close the New Attribute Class dialog.

40



How do I edit the properties of an attribute class?
The Last Surveillance Log attribute class will be displayed on your chart with both
a date and a time. However, when you use this attribute class for items on your
chart you want only the date to be displayed, and not the time. Edit the display
properties of the Last Surveillance Log attribute class so that just the date is
displayed on the chart.
To do this, turn off the Time check box and click OK to return to the Chart
Properties dialog. This attribute class will be displayed with a date, but no time,
when you add it to your chart.
Note: When you edit the properties of an attribute class, all instances of that attribute
class (both existing and new) will be updated to reflect this change.


41


How do I define a Number attribute class?
Define an attribute class to show that Jolene JOHNSON has had previous
convictions. To do this:
1. Click the New drop-down list, and select Number. The New Attribute Class
dialog is displayed:

2. Edit this attribute class to have the following properties:
Name

Previous Conviction(s)

Symbol

Red triangle

User Palettes

Individuals, Crime

3. Edit the properties of this attribute class so that numbers are displayed with
zero (0) decimal places. To do this:
a. In the Display area, make sure the Value check box is turned on.
b. Edit the number of decimal places to be zero (0).

42



4. Turn on the Suffix check box and enter a suffix of previous
conviction(s). As you type the suffix, notice that the Sample box shows
how this attribute class will be displayed on your chart.:

Note: You must type a space before the suffix, otherwise there will be no
space between the value and the suffix text.
Do not close the New Attribute Class dialog.


43



1.6

You can assign attributes to entities on the chart, which also contain semantic
information. Property semantic types can be assigned to attribute classes in a
chart. Property semantic types are more specific and detailed than entity semantic
types. For example, the Date of Birth property semantic type could be assigned to
the piece of information which is the date of birth of a person. The Nationality
property semantic type could be assigned to the piece of information which
records the nationality of a person.
When you add an attribute to a chart item, the property semantic type for the
attribute class will be assigned automatically to the chart item. You can see this by
looking at the Attribute Instances page of the Item Properties dialog for the chart
item.
Note: A property semantic type can be assigned to only one attribute class in a template.

How do I assign a semantic type to an attribute class?
You assign semantic types to attribute classes in the same way as you assigned
semantic types to entity types, see How do I assign a semantic type to an entity
type? on page 27.
1. In the New Attribute Class dialog, click the Browse button in the Semantic Type
area to display the Select Semantic Type dialog:

44



2. In the Find box, type crime type.
As you start to type, the Ordered Results list is updated with a potential match
and the navigation tree is displayed at this match in the list: Crime Type.

3. Select the Crime Type semantic type and click OK to close the Select Semantic
Type dialog.
4. Click OK to return to close the New Attribute Class dialog and return to the
Chart Properties dialog.

Defining further attribute classes
You know that one of the importers, Herbie PARKER, and one of the dealers,
Debbie CARTER, are known to be armed. Define a new attribute class with the
following properties:
Type

Text

Name

Armed

Symbol

Gun

Semantic Type

Gun Model

User Palettes

Individuals, Crime

Records also show that Debbie CARTER and Bob JAMES have a history of
violence. Define a further attribute class with the following properties:
Type

Flag

Name

Violent

Symbol

Three exclamation marks

User Palettes

Individuals, Crime

Note: The Violent attribute class does not have a property semantic type assigned to it.


45


How do I sort attribute classes in a palette?
The order in which attribute classes are listed in the Attribute Classes page of the
Chart Properties dialog is the order in which they are displayed on items on your
chart. The four attribute classes that you have just created are at the bottom of the
table. Sort all of the attribute classes so that they are displayed in alphabetical
order. To do this:
1. Click the Name column heading; the attribute classes are sorted alphabetically.
Note: If the small triangle in the column header points upwards
the
attribute classes are sorted in ascending order (from A to Z). If the
they are sorted in descending order
triangle is pointing downwards
(from Z to A).

46



How do I add an attribute instance to a chart item?
Records show that Jolene JOHNSON has had four previous convictions. Add an
instance of the Previous Convictions attribute to show this. To do this:
1. Double-click on Jolene JOHNSON to display the Edit Icon dialog and select
AttributesInstances to display the Instances page:

2. Click Add and from the drop-down list, select Individuals ➧ Previous
Conviction(s). A new entry is placed in the table.
3. Jolene JOHNSON has four previous convictions. In the Value column, type 4.
4. Click OK to close the Edit Icon dialog.
Jolene JOHNSON is displayed on the chart with an instance of the Previous
Convictions attribute showing that she has four previous convictions.

Jolene JOHNSON

4 prev ious conv iction(s)


47


How do I add an attribute instance using the Attribute Bar?
Justin DRINKWATER has been under surveillance for many months; the last
surveillance log available for him is dated 21 January 2006. The Attribute Bar is
displayed in the bottom right of the application window, below the palette bar.
Create an instance of the Last Surveillance Log attribute class using the Attribute
Bar and add it to Justin DRINKWATER. To do this:
1. On the chart, select Justin DRINKWATER.
2. On the Attribute Bar, in the first drop-down list (the Palette drop-down list),
select Crime to select the Crime palette.

Palette drop-down list
Attribute Class drop-down list
Value box
Apply Command button

Command drop-down list
3. In the second drop-down list (the Attribute Class drop-down list), select Last
Surveillance Log.
4. In the Value box, edit the date to be 21 Jan 2006.
5. In the third drop-down list (the Command drop-down list), select Add
Attribute, then click the Apply Command button.
Justin DRINKWATER is displayed on your chart with an attribute instance
showing the last surveillance log on 21 Jan 2006.

Justin DRINKWATER
21 Jan 2006

48



Your chart should now look similar to that below:

Anonymous 1

Anonymous 2

Anonymous 3

Supplier

Supplier

Supplier

Sample 1: Heroin

Sample 2: Cocaine

Sample 3: Cannabis

Importer

Importer

Importer

Jolene JOHNSON

Dimitri ZANIER

Herbie PARKER


Dealer

Dan BUXHAM

Dealer

Bob JAMES

Dealer

Sandra CASTE

Dealer

Debbie Carter

Dealer

Justin DRINKWATER
21 Jan 2006



49



1.7

An attribute entry comprises an attribute class together with a preset value.
It is useful to add entries if you think a specific value or values will be used many
times over, since it provides a shortcut way of adding attributes to chart items.

How do I add an attribute entry to a palette?
Two of the suspects, Debbie CARTER and Herbie PARKER, have been seen
armed with guns. Debbie CARTER has been seen in possession of a shotgun and
Herbie PARKER has been seen in possession of a handgun. Add attribute entries
to the Armed attribute class, for shotgun and handgun and add the relevant
attribute entry to each of the suspects. To do this:
1. From the Format menu, select Attribute Entries. This displays the Attribute
Entries page of the Chart Properties dialog:

2. Click New, and from the drop-down list, select Crime ➧ Armed.
3. In the Value column, type Handgun.

50



4. You want the Handgun attribute entry to be available on the Crime and
Individuals palettes. It already appears on the Crime palette; click the
drop-down arrow in the User Palettes column and turn on the Individuals
check box to add it to the Individuals palette.

How do I duplicate an attribute entry?
Add an attribute entry for Shotgun. To do this:
1. Select the Handgun entry and click Duplicate. A copy of the attribute entry is
placed below it.
2. In the Value column, edit the value of this attribute entry to be Shotgun.
Note: The Shotgun attribute entry is included in the Individuals and Crime
palettes. When you created a copy of the Handgun attribute entry the
properties that were set for it were copied into the new attribute entry.
4. Make the Crime palette active in the palette bar. To do this, click the drop-down
arrow on the palette bar, and from the drop-down list, select Crime.
5. Select a Shotgun attribute entry in the attribute pane of the palette bar and drag
it onto Debbie CARTER.

Debbie Carter
S hotgun

6. Add a Handgun attribute to Herbie PARKER using the attribute entry.

Herbie PARKER
H andgun



51


Adding further attribute entries
You know that Debbie CARTER and Bob JAMES have a history of violence. Add
an attribute entry, of type Violent, to your chart. To do this:
1. Right-click in the attribute pane of the palette bar, and from the shortcut menu,
select Edit Attribute Entries to display the Attribute Entries page of the Chart
Properties dialog:

2. Click New and select Standard ➧ Violent to select the Violent attribute class.
3. In the Value column cell, make sure that the value is set to YES.
Note: You can change the value between YES and NO by clicking

.

4. Click the drop-down arrow in the User Palettes column, and turn on the
Individuals and Crime check boxes to add this attribute entry to these palettes.

52



How do I add an attribute to several items at the same time?
Add attribute entries to Debbie CARTER and Bob JAMES to show that they have a
history of violence. To do this:
1. On the chart select both Debbie CARTER and Bob JAMES.
2. Right-click on the Violent attribute entry in the attribute pane of the palette bar,
and from the shortcut menu, select Add to Selected Items.
Your chart should now look similar to that below (Example 1 finished.anb):

Anonymous 1

Anonymous 2

Anonymous 3

Supplier

Supplier

Supplier

Sample 1: Heroin

Sample 2: Cocaine

Sample 3: Cannabis

Importer

Importer

Importer

Jolene JOHNSON

Dimitri ZANIER

Herbie PARKER


Dealer

Dan BUXHAM

Dealer

Bob JAMES
YE S

H andgun

Dealer

Sandra CASTE

Dealer

Debbie Carter
S hotgun

Dealer

Justin DRINKWATER
21 Jan 2006

YE S



53

Summary

Summary

1.8

In this example you will have learned how to:
•
•

create link types and add them to palettes

•

create attribute classes and add them to palettes

•

assign semantic types to entity and link types, and attribute classes

•

use the Attribute Bar to add attribute instances

•

54

create entity types and add them to palettes

create attribute entries and add them to palettes


2
Creating Templates
This example explains how you can create a new template file, and define the
grading system and line strengths.

Contents
Introduction

56

Creating a Template

57


65


69


71

Summary

75

Draft - i2 Confidential (Issue: 0.8)


55

Introduction

Introduction

2.1

•

creating a new template

•

defining the grading system

•

defining line strengths

•

locating a template so that you can use it

•

creating a chart from a template

If you need more information or help with using a specific feature, refer to the
page 17.

Finished chart
You can see the finished template (Example 2 Template.ant) at any time
while you are working through this example. To access the folder in which this
template is stored, double-click on the User Guide Example Material shortcut in
the My Documentsi 2i 2 Analyst’s Notebook 7 folder, and double-click
on the User Guide - Customizing and Analyzing folder. This example
also has a chart that verifies the contents of the template (Example 2
finished.anb), this file can also be found at the above location.

Scenario
Marc BAKER, a director of Arcacia Investments, is an associate of another
suspect, known as Mr STEELE. Mr STEELE lives at 5 Silver Street, Crownsville.
Unconfirmed reports indicate that Mr STEELE may be a known suspect, Sam
STEELE. An unknown individual uses 5 Silver Street, Crownsville as the
subscriber address for a cellphone, number 07787 162 534.
Telephone records show that Marc BAKER is the owner of a cellphone, number
07786 563 412. This cellphone has called cellphone number 07787 162 534.

56



Chapter 2: Creating Templates

Creating a Template

2.2

Templates provide a convenient starting point for new charts. Analyst’s Notebook
is distributed with some predefined templates, but you can also create your own
templates containing all of the types and properties that you frequently use. For
example, you may have a template that contains just the types and properties that
are commonly used to chart the findings of fraud investigations.
You can create a template from an existing chart or template, or you can create a
new template from scratch.
You can define the following in a template:
•

entity types and default styles

•

link types and default styles

•

attribute classes and attribute entries

•

line strengths

•

grades

•

date and time formats

•

palettes

•

page setup

•

legend

•

chart items

•

semantic types



57

Creating a Template

How do I create a new template?
For each chart that you create during this investigation, you want the same types,
styles, and properties to be defined, ready for use. Create a new template and add
all of the types, styles and properties so that you can use the template as the
starting point whenever you create a new chart. To do this:
1. From the File menu, select New From Template to display the New From
Template dialog.

2. In the Create a area, select Template.

58




3. In the Based on area, select Empty Template, then click OK. A new empty
template is created.

Note: The palette bar contains the default Entity type, but it does not contain
any other entity types or attribute entries.
4. Save this file as a template file. To do this:
a. From the File menu, select Save As.
b. Click OK on the Cover Sheet dialog to display the Save As dialog.
c. Select the folder that you created to save your charts to.
d. Enter a name for your template (Example 2 Template.ant).
e. Click Save.



59

Creating a Template

How do I define entity types from an existing chart?
The entity types that you want to add to this template have already been defined in
an existing chart. Instead of defining the entity types from scratch, copy them from
this chart into the new template. To do this:
1. Open the chart Example 2 types.anb.
Call made by FARMER

456 FGT
Black Saab 900

02703 871 117
Station Lobby
Caledonian Road

Owner

1

Arcacia Investments
Target in Operation Crest.
A joint police and customs
investigation
into drug importation, money
laundering and
forgery.

Associates
Mr STEELE

Subscriber
Marc BAKER

English

Registered Owner

Address

07786 162 534

English

Mailing Address
Called
RP1

Diverts to
Called
RZ/6
RP2

Called
RP3

Called
RP4

Subscriber
5 Silver Street
Crownsville
UK

MOONSHADOW
White

U K Registered

Box 518
Finchley Road
Crownsville

07787 563 412

No subscriber
details available

UK

Believed to crew
on vessel

Stuart WRIGHT
English

2. Select the following entities:
—

Marc BAKER (Male)

—

07787 563 412 (Cellphone)

—

No subscriber details available (Anonymous)

—

5 Silver Street, Crownsville (House)

Note: Click on the first entity, and while holding down the Ctrl key, click on the
remaining entities to select them.

60




3. With all four entities still selected, right-click on one of them, and from the
shortcut menu, select Copy Selection Only.
Note: The Copy Selection Only command copies just the selected entities. It
does not copy any of the links that are attached to them.
4. Close the Example 2 types chart. Example 2 Template is now the active chart.
5. From the Edit menu, select Paste to paste the copied selection into your
template.
Note: When the warning is displayed that some of the entities do not fall within
the grading system, click OK.
6. Click the Fit Chart in Window toolbar button to see the entire chart.
When you paste the four entities into your template they are re-created as entity
types. These are displayed in the palette bar.

Note: Any properties that were defined for these entities in the original chart have also
been added to the template. For example, Marc BAKER has a Nationality attribute
to show that he is English, and 5 Silver Street, Crownsville has a Country attribute
to show that it is a UK address. These attributes have been added to the template
as attribute classes.



61

Creating a Template

When you create a new chart from this template you do not want the entities that
you have pasted into the template to be on the chart. With the four items on the
template still selected, press the Delete key.
When you delete the entities from the template, the entity types and attribute
classes are still defined.
1. From the Format menu, select Entity Types. The entity types are displayed in
the Entity Types page of the Chart Properties dialog:

62




2. Select Attribute Classes; the attribute classes that you copied into the
template (Nationality and Country) are displayed in the Attribute Classes page:

3. Click Cancel to close the Chart Properties dialog.
4. Click the Save toolbar button to save your template.



63

Creating a Template

How do I define entity types in a template?
You may not have an existing chart containing all of the entity types you want to
define in your template. You can define new entity types within the template itself.
How to do this is described in Defining Entity Types on page 21.
Define the following entity types in your template:
Name

Semantic Type

Icon

Associates

Person

White Square
(sqrwhite)

Organization

Organization

Green Square
(sqrgreen)

Note: You can change the line color and shade color of entity types, and assign them to
palettes but you are not interested in that now. When you add the above entity
types, accept the default color settings.

How do I define link types in a template?
You can define link types in your template in the same way that you define entity
types, by either copying them from an existing chart or defining them within the
template.
Define the following link types in your template. How to do this is described in
Defining Link Types on page 31.
•

Associate (Semantic Type: Associate Of)

•

General (Semantic Type: Link)

•

Subscriber (Semantic Type: Is Subscriber Of)

•

Telephone Call (Semantic Type: Phone Call To)

•

Address (Semantic Type: Has Address Of)

Note: You can change the color of link types and assign them to palettes but you are not
interested in that now. When you add the above link types, accept the default color
settings.
Click the Save toolbar button to save your template.

64





2.3

You can define the grading system to use when you add information to your chart.
The grading system that you define will depend on the grading system convention
that has been adopted by your organization.
For the purposes of this example, the grading system is made up of three grades:
Grade 1

The reliability ratings of the source: Reliable Source, Sometimes
Reliable Source, Unreliable Source, Untested Source.

Grade 2

The privacy ratings of the information: Confidential, Signature
Required, Unrestricted.

Grade 3

The reliability of the information: Reliable Information, Unreliable
Information, Information Quality Unknown.

In addition to this you can specify the source type for this information, for example
the types of person from which the information was obtained. In this example the
source types that are used are: Officer, Informant, Witness, and Record.
We recommend that you only make changes to the grading system when your
chart is empty. You should also be careful if you are copying chart items from one
chart to another if the two charts have different grading systems.



65


How do I define the grading system?
The information that you have received during this investigation is all graded.
Define the grading system so that you can add grades to items in charts created
using this template. To do this:
1. From the File menu, select Chart Properties, and then click
DefinitionsGrading System to display the Grading System page of the Chart
Properties dialog:

2. In this template, the Grade 1 area will be used to grade source information. In
the Grade 1 area, click New. A new entry is created in the table.
3. Edit the name of this entry to be Reliable Source.

66




4. Add the remaining entries to the Grade 1 area using the same method:

5. In this template, the Grade 2 area will be used to grade privacy information.
Add the following entries in the Grade 2 area:

6. The Grade 3 area will be used to grade the reliability of the information. Add the
following entries in the Grade 3 area:



67


7. The Source area will be used to list the different source types for the
information. Add the following source types in the Source area:

You have now completed the definition of the grading system in your template.

68





2.4

Line strengths are typically used to represent the strength of the information on
your chart. The line strengths that you define will depend on the convention
adopted by your organization.
For the purposes of this example, the following line strengths are used:
Confirmed
Unconfirmed
Hypothesis

How do I define line strengths?
The strength of the information on your chart varies, some of it is confirmed, but
there are occasions when some happenings are unconfirmed or hypothetical.
Define three line strengths in your template so that you can show this. To do this:
1. From the Format menu, select Line Strengths to display the Line Strengths
page of the Chart Properties dialog:



69


2. The Default line strength has already been defined for you. Double-click to
rename the Default line strength to be Confirmed.
3. Click New to define a new line strength. A new line strength is created below
the Confirmed line strength.
4. Edit the name of this line strength to be Hypothesis and, from the Strength
drop-down list, select the dotted line.

5. Add a further line strength, edit its name to be Unconfirmed and, from the
Strength drop-down list, select the dashed line.


How do I change the order of line strengths?
Line strengths are displayed in the order in which you specify them. The line
strength at the top of the table is used as the default line strength when new chart
items are created. In this template the default line strength is Confirmed. The
second most used line strength is Unconfirmed. Change the order in which the line
strengths are displayed so that the Unconfirmed line strength is positioned above
the Hypothesis line strength in the list. To do this:
1. Select the Unconfirmed line strength and drag it so that it is positioned above
the Hypothesis line strength.

You have now defined entity types, link types, line strengths, and the grading
system to your template.
Save and close your template.

70





2.5

When you have created a template you can use it to create new charts.
Templates can be stored as:
Standard template

The Standard template, provided with Analyst’s
Notebook, is used when Analyst’s Notebook is
started, or when the New Standard Chart command
is used to create a new chart. This file is typically
stored locally on your computer.

Local template

In a typical Analyst’s Notebook installation, template
files are stored locally on a computer.

Workgroup template

If your organization runs Analyst’s Notebook from a
network, some of the template files that are created
may be shared by several users.

How do I create a chart using a specific template?
Create a new chart using your Example 2 Template. To do this:
1. From the File menu, select New From Template to display the New From
Template dialog:



71


2. Click Browse to locate your template. The Select Template File dialog is
displayed.

3. Find and select Example 2 Template.ant. This should be in the folder you
created to store your example charts in. See Storing the charts created in the
worked examples on page 16. Click Open to return to the New From Template
dialog.
4. Click OK to create a new chart.

72




A new empty chart is created. Notice the entity types that you defined are
available in the palette bar:

5. Save this chart; from the File menu, select Save As. Click OK on the Cover
Sheet dialog to display the Save As dialog. Select the folder that you created to
save your charts to. Type Example 2 Creating Templates.anb in the
File Name box and click Save.



73


Verifying a template
Add information to this chart to verify that your template contains all of the items
and properties that you defined. Your finished chart should look similar to that
below (Example 2 finished.anb):

Called

Subscriber

07786 563 412

07787 162 534

Subscriber

Anonymous

Subscriber address

Arcacia Investments

Marc BAKER

5 Silver Street
Crownsville

Associate

Address
Associates

Same person
Mr STEELE

Sam STEELE

Paul SHARP

Save and close your chart.

74




Summary

2.6

In this example you will have learned how to:
•

create a new template

•

define the grading system

•

define line strengths

•

locate a template so that you can use it

•

create a chart from a template



75

Summary

76



3
Creating a Template from a Chart
This example explains how you can create a template from an existing chart.

Contents
Introduction

78


79


83


85


91


92


96

Verifying Templates

101

Sharing Templates

103

Summary

105


77

Introduction

Introduction

3.1

•

creating a template from an existing chart and using parts of the chart as the
starting point for the template

•

setting the grid size

•

specifying default entity and link styles

•

defining date and time formats

•

changing the time bar display

•

creating user palettes

If you need any more information or help with using a specific feature, refer to the
page 17.

Finished chart
You can see the finished template (Example 3 Template.ant) at any time
while you are working through this example. To access the folder in which this
template is stored, double-click on the User Guide Example Material shortcut in
the My Documentsi 2i 2 Analyst’s Notebook 7 folder, and double-click
on the User Guide - Customizing and Analyzing folder.

Scenario
You have been working on an undercover investigation involving the importation of
drugs involving the cruiser MOONSHADOW. Initially, this was a one-off operation
but it has now become apparent that MOONSHADOW and two of the suspects,
Sam STEELE and Paul SHARP are also targets in other undercover investigations.
Instead of defining entity types, link types and properties each time you create a
new chart, you will create a template containing all of the types and properties that
you will use when you add the findings of these undercover investigations to a
chart.

78


Chapter 3: Creating a Template from a Chart


3.2

To save time during an investigation if you have to create several similar charts, it is
a good idea to create a template that contains all of the entity types, link types and
properties that you frequently use.
There are two ways that you can create a template:
•

Create a new empty template (how to do this is described in
Chapter 2, Creating Templates).

•

Create a template (.ant file), from an existing chart (.anb file), containing all
of the entity types, link types, and properties that you want to use when
creating similar charts during an investigation.

When you create a template from an existing chart you can choose which parts of
the chart are included in the template. For example, in your investigation you may
have a common theme line or event frame, or a legend, that you want to display on
each new chart that you create using the template.


79


How do I create a template from an existing chart?
A chart exists that contains most of the types that you want in your template.
Create a new template, containing just a legend and the theme lines from this
chart. To do this:
1. Open the chart Example 3 initial.anb. To access the folder in which this
chart is stored, double-click on the User Guide Example Material shortcut in
the My Documentsi 2i 2 Analyst’s Notebook 7 folder, and doubleclick on the User Guide - Customizing and Analyzing folder.
Moored in port
Seen moored
in the harbor.
Officer

DS 787/10

25 Feb 2006 14:02

Sighting

Port

MOONSHADOW

Sighting

Vessel was seen moored
in a different location to
its previous sighting.

Observed

Officer

STEELE was seen on
board the vessel as it
sailed into the harbor at
Castries.
Officer

DS 456/01

27 Feb 2006 13:30

DS 787/09

24 Feb 2006 08:14
Sighting
Seen in bar

Sam STEELE

Seen in 'Liquide X', a bar in the
harbor. He appeared to be on
his own and was looking out at
the boats moored on the
pontoons.

Sighting

Tricksters Bar
Seen drinking together in a
bar in London. They seemed
to be having a heated
discussion about something.
Officer

Officer

DS 672/02

27 Feb 2006 08:25

CS 789/a

20 Feb 2006 13:08

Sighting

Paul SHARP

Heathrow
SHARP flew to St Lucia
on the 11:30 flight from
Heathrow.
Officer

St Lucia Drug Smuggling

FM AB164

24 Feb 2006 06:30
C ruiser

Male

Bar

A irport

Surv eillance

Port

Sighting

Trav eled

2. Select all of the theme lines.
3. From the Edit menu, select Invert Selection.
This deselects all of the theme lines but selects all of the event frames and
links on the chart.
4. Press the Delete key to delete all of the event frames and links from the chart.

80



This leaves just the theme lines and the legend on the chart.

The chart with just theme lines and a legend is the starting point for your
template.
5. From the File menu, select Create Template to display the Create Template
From dialog.

6. In the Local Template box, enter the name of the template file (Example 3
Template).
7. Make sure that the theme lines and the legend are included in the template. To
do this, turn on the Include Chart Items And Legend check box.


81


8. Click OK to close the Create Template dialog.
9. Close the chart; do not save any changes.

How do I open a template to edit it?
The Example 3 Template is stored locally on your computer. Open it so that you
can edit it and add more information to it. To do this:
1. From the File menu, select Open to display the Open dialog and locate
Example 3 Template.ant. To access the folder in which this template is
stored, double-click on the Templates shortcut in the My Documentsi2i2
Analyst's Notebook 7 folder.

2. Click Open to open Example 3 Template.ant.

82




3.3

In Analyst’s Notebook you can turn on the grid to enable you to align items on the
chart. How to do this is described in i2 Analyst’s Notebook 7 User Guide: Creating
Charts.
You can change the horizontal and vertical spacing of the grid, so that it is more
appropriate to the size of, for example, event frames, icons and theme lines.

How do I set the grid size?
You need to change the grid settings in this template so that they are more suitable
for the types of information that you are going to add to charts created from it. To
do this:
1. Click the Grid On or Off toolbar button to display the grid.
2. From the File menu, select Chart Properties and select OptionsDisplay to
show the Display page of the Chart Properties dialog:

3. In the Horizontal Spacing box set the grid size to be 0.25 inches (0.64
centimeters).


83


4. In the Vertical Spacing box set the grid size to be 0.5 inches (1.27
centimeters).
5. Click OK.
6. Click the Fit Chart in Window toolbar button to see the entire chart.
The grid is displayed with the new horizontal and vertical spacing that you
specified. The theme lines are aligned on the left of the chart.

How do I display the grid by default?
Each time a new chart is created from this template you want the grid to be
displayed by default. Click the Save toolbar button to save the template. The next
time you create a new chart from this template the grid will be displayed.

84




3.4

Analyst’s Notebook allows you to define date and time formats for items on your
chart. Typical date and time formats can contain:
•

only a date, for example 23 Jan 2007

•

only a time, for example 14:15

•

both a date and a time, for example 23 Jan 2007 14:15

Each part of the date and time format can be separated by a space, hyphen or any
symbol to match the date and time format that your organization uses.
You can use any of the components listed below when defining a date and time
format. An example date and time format using these components could be
dd MMM yyyy HH:mm, which will be displayed as 12 Sep 2007 18:30.
The lists below show some of the components that you may use when defining
date and time formats. A complete list of these components is available in the
online help.
Date formats

W

The Windows date; this is the date format specified in your
Windows settings.

d

Day of the month, no leading zero, for example 1.

dd

Two digit day of the month, for example 01.

ddd

Short day name, for example Mon.

dddd

Long day name, for example Monday.

M

Month number, no leading zero, for example 1.

MM

Two digit month number, for example 01.

MMM

Short month name, for example Sep.

MMMM

Long month name, for example September.

y

Year, no leading zero, for example 2.

yy

Two digit year, for example 07.

yyyy

Four digit year, for example 2007.

D

Day of week, first letter only, for example M.

DD

Day of month with an ordinal, for example 1st.


85


Time formats

The Windows time; this is the time format specified in your
Windows settings.

h

Hour of day, 12 hour clock, no leading zero, for example 3.

hh

Two digit hour of day, 12 hour clock, for example 03.

H

Hour of day (24 hour clock), no leading zero, for example 3.

HH

Two digit hour of day (24 hour clock), for example 15.

t

First letter of AM/PM specifier, for example P.

tt

AM/PM specifier, for example AM.

m

Minutes, no leading zero, for example 1.

mm

Two digit minutes, for example 01.

s

Seconds, no leading zero, for example 9.

ss

Two digit seconds, for example 09.

z

The number of hours greater or less than UTC, no leading
zero, for example GMT will be displayed as 11:34 +1 (UTC +1
hour).

zz

The number of hours greater than or less than UTC, for
example GMT will be displayed as 11:24 +01 (UTC +1 hour).

Z

The short name of the time zone, for example PST.

ZZ

86

w

The long name of the time zone, for example Pacific
Standard Time.



How do I define a date and time format?
The template has inherited all of the date and time formats that were defined in the
Example 3 initial chart. Add two new date and time formats, one to display the full
date and time, and one that shows just the date, with no time. To do this:
1. Click the Edit Chart Properties toolbar button to display the Chart Properties
dialog. Select DefinitionsDate & Time Formats to display the Date & Time
Formats page:

2. Click New. A new date and time format is added to the table.
3. In the Name column, edit the name of this date and time format to be Long
date and time.
4. In the Format column, type dd MMMM yyyy HH:mm:ss and press the Enter
key.
Note: When you have finished adding this date and time format notice that the
Sample column shows an example of how it will appear on the chart.
5. Click New again.
6. Define a date and time format that displays just the date and no time. In the
Name column, edit the name of this date and time format to be No time.


87


7. In the Format column, type dd MMM yyyy and press the Enter key.

How do I find the chart time zone?
You want the time zone that is used when creating a chart from this template to be
(GMT -05:00): Eastern Time (N America). To find the chart time zone:

Click the Edit Chart Properties toolbar button to display the Chart
Properties dialog. Select DefaultsDate & Time to display the Date & Time
page:

1. In the Time Zone area, from the drop-down list, select (GMT -05:00): Eastern
Time (N America).

88




3.5

If your organization always displays an entity representation or link type with the
same properties, such as the date and time format, font, or color, you can specify a
default style rather than change the properties as you add each item to the chart.
There is a default style for each representation.
There are two ways that you can set the default styles of an entity representation
or link:
•

edit the style of items on the chart and set the default style

•

edit the default style of a representation directly

How do I specify the default style of a theme line?
Set the default display properties for theme lines so that they extend to the leftmost
and rightmost items on the chart. Set the right terminator to be a triangle. To do
this:
1. Select all of the theme lines.
2. From the Edit menu, select Item Properties and select StyleDisplay to show
the Display page:


89


3. From the Right Terminator drop-down list, select Triangle.
4. To extend the theme lines to the leftmost item on the chart, turn on the
Leftmost Chart Item check box.
5. To extend the theme lines to the rightmost item on the chart, turn on the
Rightmost Chart Item check box.
6. You want every theme line that you add to a chart using this template to have
the same display properties that you have just set. To do this, turn on the Set
Default Style check box.
7. Click OK to close the Combined Properties dialog.
The theme lines are now displayed on your chart with a triangle as the right-hand
terminator. The theme lines also extend to the leftmost and rightmost item on the
chart. Any theme lines you add to a chart that are created from this template will
have the same display properties set.


90



How do I specify the default style of an event frame?
You can set the default style of any entity representation or link. Set the default
style of an event frame so that the description and the long date and time format is
displayed. To do this:
1. From the Format menu, select Set Default Styles and select Event
FrameDisplay to show the Display page:

2. You want the grades to be displayed by default. Make sure that the Grades
check box is turned on.
3. In the Displayed Date & Time area, from the Format drop-down list, select
Long date and time. The date and time format that you added to the template
will be used in all event frames.
4. Click OK to close the Set Default Styles dialog.


91



3.6

You can choose to turn on the display of the time bar in your template, so that each
time a new chart is created from it the time bar is displayed.
You can choose which components of the time bar are visible. A typical time bar
showing all of its components is shown below:

Interval Label

Interval Band
Tick Band
Marker Band

Major Tick

Marker Symbol

Minor Tick

Overlap Marker

A time bar consists of the following components:
•

Interval Band
The interval band shows you the intervals that the time bar is displayed in, for
example hours, days, weeks.
You can edit the line color of the interval band and specify a font for interval
labels. You can also choose the placement of the interval label within the
interval band.

92



•

Tick Band
The tick band consists of major ticks, for example at hourly intervals. Each
major tick may be labeled with the time. Minor ticks show intervals of time
between the major ticks, for example minutes. Minor ticks do not have any
labels but if you hover your mouse over a minor tick a tooltip, containing the
date and time at that point on the chart, will be displayed.
As with the interval band you can edit the line color of the tick band and specify
the font to be used for tick labels. You can also specify where the label is placed
on the tick.

•

Marker Band
The marker band contains marker symbols which indicate when there are
items on the chart that are controlling. An overlap marker is displayed if you
have two or more controlling chart items that are positioned in close proximity
to each other on the chart.
Overlap markers and marker symbols do not have any labels. If you hover your
mouse over a marker symbol a tooltip will be displayed containing the label of
the chart item and its date and time. If you hover your mouse over an overlap
marker a tooltip will be displayed showing how many controlling chart items are
at that position on the chart.
You can edit the line color of the marker band and the color to be used for the
marker symbol and the overlap marker.

There are a number of additional display options you can set for your time bar,
such as its background and border colors.

How do I change the time bar display?
Display the time bar in your template. To do this:
1. Click the Time Bar toolbar button.


93


The time bar is displayed at the top of the chart window:

2. Double-click in the time bar to open the Time BarDisplay page of the Chart
Properties dialog:

94



3. In the Interval Band area, make sure that the Show check box is turned on.
4. In the Tick Band area, click on the drop-down list and change the line color to
be Red.
5. In the Tick Label Alignment area, set the default tick label alignment to be
left-aligned by selecting the top option.

The time bar is displayed with all of the properties that you have just set.



95



3.7

The Standard palette, provided with Analyst’s Notebook, contains all of the types
and attributes that are defined in your chart. You can also create subsets of the
Standard palette, known as user palettes. User palettes are typically used to group
similar types and attributes so that you can easily find them when adding
information to your chart.
You can create any number of user palettes. A type or attribute can be used in
more than one palette.
In the example below, the Standard palette contains all of the types and attributes.
User palette 1 is a subset of the Standard palette and contains all of the types and
attributes associated with locations. User palette 2 is also a subset of the Standard
palette and contains the types and attributes associated with individuals. The
House type is defined in both User palette 1 and User palette 2.
Standard palette

Telephone

Motorcycle

Bar

Male

User palette 1

User palette 2

House
Port

Female

Drugs

96



How do I add a user palette?
Add a new user palette to your template. To do this:
1. From the File menu, select User Palettes to display the User Palettes dialog:

2. Click New. A new palette is created in the table.
3. In the Name column, edit the name of the palette to be Common and click OK to
close the User Palettes dialog.

How do I add content to a user palette?
The Standard palette contains all of the entity and link types. Add some of the
entity types from the Standard palette to the new Common palette. To do this:
1. From the View menu, select Toolbars ➧ Palette Bar 2.
This displays a second palette bar (Palette Bar 2) to the left of the palette bar
(Palette Bar 1).


97


2. Click on the drop-down arrow at the top of the second palette bar and select
Common to display the new empty palette.

3. Copy entity types from the Standard palette to the Common palette. To do this:
a. Scroll down the Standard palette bar and select the Surveillance entity
type.
b. Drag the Surveillance icon from the Standard palette into the Common
palette.
4. Repeat step 3 to copy the following entity types from the Standard palette to the
Common palette:
—

Bar

—

98

Port

—

Airport



How do I change the order of entity types in a user palette?
You may wish to change the order in which entity types are arranged in a user
palette, for example to keep all of the entity types used to represent the same sort
of information (such as different drug types) together. When you have added all
four entity types, rearrange the order in which they are displayed in the palette. To
do this:
1. In the Common palette, select the Airport entity type and drag it so that it is
positioned between the Port and Bar entity types.
The entity types in the Common palette should now be displayed in the order
below:

Note: Dragging is an easy way of changing the order of entity types and
attribute entries in palettes. However, if you wish to change the order in
which link types and attribute classes are displayed you must do so in
the Chart Properties dialog.
2. Close Palette Bar 1; right-click in the toolbar and turn off the Palette Bar 1
check box.
3. The Attribute Bar is still displayed to the right of the Common palette. Move it so
that it is docked underneath the Common palette. To do this, double-click the
double bar of the Attribute Bar.
double bar


99


4. The Attribute Bar is now "undocked" and can be moved. Hold down the left
mouse button and drag this bar below the Common palette, then release the
mouse button.

The Attribute Bar will now be docked below the Common palette:


100



Verifying Templates

3.8

When you have created a template that contains all the properties that you want it
is a good idea to verify that it is correct before you start to create charts from it.
To verify a template, create a new chart from it and consider the properties that you
set. For example, verify that:
•

the entity and link types are available

•

the user palettes are available

•

the time bar is displayed

•

the grid is displayed

•

the default styles for entity representations and links are set

•

the legend is displayed

How do I verify a template?
Before you start to create new charts from this template, it is a good idea to verify
that all of the types and settings are correct. To do this:
1. Close the Example 3 template.
2. From the File menu, select New From Template.
3. From the list of Analyst’s Notebook Local Templates, select Example 3
Template and click OK.
4. A new chart is created. This chart has all of the properties that you specified in
the template. Check that the following items are displayed on the chart:
—

time bar

—

grid

—

legend

—

three theme lines for Sam STEELE, Paul SHARP and MOONSHADOW

—

Common palette bar

5. Click the drop-down arrow on the Insert Theme Line toolbar button, and select
Common ➧ Airport to select the Airport type.
6. Place the theme line on the chart, below the Paul SHARP theme line. Check
that the following display properties are set for this theme line:
—

the theme line extends to both the leftmost and rightmost items on the chart

—

the right terminator is a triangle


101

Verifying Templates

7. Click the drop-down arrow on the Insert Event Frame toolbar button, and
select Common ➧ Surveillance to select the Surveillance type from the
Common palette.
8. Place this event frame on the chart and add the following information to it:
Identity

Departure

Date & Time

20 Jun 2006 18:25

Description

Flight leaves for St Lucia.

Grades

A15

Source Type

Officer

Source Reference

DS 453/01

9. Check that the event frame is displayed with the correct date and time format
and that the grades are displayed.

Departure
Flight leaves for St Lucia.
A15
Officer

DS 453/01

20 June 2006 18:25:00

You have now finished checking that all of the properties you set in the Example 3
Template are available when you create a new chart from it.
Close the chart without saving it.

102


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