2. OneDrive for Business
F I L E S H A R I N G
S E R V I C E S D E F I N E D
File Sharing Services:
An online file sharing service provides a way
to store and access information, such as
documents, data, photos and video, in the
cloud rather than storing the information
locally on a device hard drive or removable
media.
3. Question
120
GB / Day
Pre-web
17.5
EB / Sec
Today
10% of all
information
90% of all
information
Before 2015 After 2015
60 million
O365 users
100 million
O365 users
2016 2017
6.4 B 25 B
IoT 2017 2020
Before After
6. Redefining how we work
1
3
4Remove
barriers
Increase
collaboration
and productivity
Enable ideas
to flow freely
Collaborate in
a purposeful
way
Foster
organic
creativity
2
5
Microsoft has seen
the impact of how
work is done.
Microsoft enables
people that have
unique experiences to
contribute to
collaboration in the
liquid way they like to
work.
7. What to use when and where?
Skype for
Business Call
IM Skype
Presence
Outlook Email
OneDrive for
Business
Skype for Business
Online Meeting
Yammer Community
Communications
Yammer
Groups
Office
Video
Delve
SharePoint
Intranet
Team Site
Individual Group Organizational
Adhoc/LowUrgentHigh
Internal & External Collaboration
Office 365 Groups
8. Gain an under s tanding of
your file s har ing s er vic es .
• What is total usage?
• Who is using what?
• What governance controls exist?
Identification
10. O N E D R I V E
Single source your file
management.
11. OneDrive scenario
E L L I E
CIO at Seaway Records Co.
• Recently decided to roll out OneDrive for
Business
• Has many file servers and file services in place
• Wants to standardize on a single, governable
platform
12. File Services Scenario
T I D A L W A V E O F P R O B L E M S
• Ellie doesn’t know who’s using
what drive solution
• Ellie doesn’t know usage for
OneDrive for Business
• Ellie is concerned about
shadow IT
15. Action Step
A C T I O N
I T E M
1
Configuring
folder redirection
• Configure domain level settings to make sure all
user sync to the same folder
• Redirect the Documents folder to the sync
location
• If the sync location does not exist documents will not be
redirected
• If the sync location DOES exist documents will be
redirected
16. Action Step
A C T I O N
I T E M
2
Configuring
folder redirection
• Configure Onedrive for Business sync and make
sure that the following folder is created:
• %userprofile%OneDrive @ Your Company Name
• Create the following Group Policy Object: User
ConfigurationPreferencesWindows
SettingsEnvironment
17. Action Step
A C T I O N
I T E M
3
Configure item
level targeting
18. Action Step
A C T I O N
I T E M
4
Configure item
level targeting
• Configure: User ConfigurationPoliciesWindows
SettingsFolder Redirection, right-click the
desired folder to redirect and select Properties.
Select “Redirect to the following location and
enter the Root Path
• Verify
19. S T R A T E G Y 2
U n d e r s t a n d i n g t h e L i m i t a t i o n s
20. Action Step
K e y P o i n t s
1
Limitations
• Number of items that can be synced = <
100,000 is recommended
• Size Limit = 15GB
• Character Limit = 400
• Sync Folder Location = Local Only (Does not
Support Network Locations)
• Differential Sync = Not Supported
• Authenticated Proxies = Not Supported
• OneDrive Libraries with Checkouts =
Cannot be Synced
21. Action Step
K e y P o i n t s
1
Characters and
naming
conventions
Invalid File Characters
• <, >, :, ", |, ?, *, /,
Non-Supported File Strings
Non-Supported Folder Paths
• _t, _w
Non-Supported Folder Names
• Forms
Icon .lock CON PRN AUX NUL COM1 COM2 COM3 COM4 COM5 COM6
COM7 COM8 COM9 LPT1 LPT2 LPT3 LPT4 LPT5 LPT6 LPT7 LPT8 LPT9
22. S T R A T E G Y 3
D e p l o y m e n t S c e n a r i o s
23. Action Step
K e y P o i n t s
1
Deployment
methodologies
• Use some tool such as Flexera to create MSI
and deploy via GPO
• Use a configuration management tool such as
SCCM
• Updating Groove.exe to OneDrive.exe will sync
but not re-download context
24. Current Available Policy Options
K e y P o i n t s
2
Policy options
User Configurations
• Coauthoring and in-app
sharing for Office files
• Delay updating OneDrive.exe
until the second release wave
• Prevent users from changing
the location of their OneDrive
folder
• Prevent users from
synchronizing personal
OneDrive accounts
• Set the default location for the
OneDrive folder
• Users can choose how to
handle Office files in conflict
Computer Configurations
• Prevent users from using the
remote file fetch feature to
access files on the computer
• Set the maximum percentage
of upload bandwidth that
OneDrive.exe uses
25. Key Consideration
K e y
C o n s i d e r a t i o n
1
Updates
• Microsoft rolls out two update rings,
Production and Enterprise
• As a safety net configure GPO use the
second ring of updates known as
Enterprise
26. Key Consideration
K e y
C o n s i d e r a t i o n
2
Group Settings
• Currently if you enable group settings, you
need to disable the setting rather then
change it back to not configured as the
registry item will not be removed.
27. Key Consideration
K e y
C o n s i d e r a t i o n
3
Limited Mac
settings
Currently configured via a properly list file
(plist)
• Disable personal accounts
• Default folder location
• Automatic upload bandwidth percentage
• Dock icon
• PList Location
• Domain
• Tier (Update Ring)
28. S T R A T E G Y 3
M o n i t o r i n g U s a g e
29. Action Step
A C T I O N
I T E M
2
Discover what is
being used in your
company Microsoft Operations Manager
30. Action Step
A C T I O N
I T E M
1
Take control
I’m taking
command of file
services
management!
Introduce metaphor – Boat on the open sea. You’ve lost track of coordinates, don’t know where it’s headed.
Meet Elliot, the CIO at Seaway Records Co. Elliot’s company moved to the cloud recently. Great!
Transition went well. Everyone’s happy.
Until Elliot saw the bill.
The challenges of a cloud migration had migrated beyond the development team, and onto the CFO’s desk.
Transition: Here are the three steps that Elliot can take to right the ship.
Elliot now has identified his cloud usage, he’s organized his resources using the tagging structure. He starts to notice some trends that have quickly escalated the IT spend.
Now that the tagging is in place and recommendations for management of spend have been made, how does Elliot ensure this isn’t forgotten?
How do you ensure you give people the tools they need? How are you behaving as a responsible service provider?
Must set up a Governance system, aligned with organizational goals.
Now that the tagging is in place and recommendations for management of spend have been made, how does Elliot ensure this isn’t forgotten?
How do you ensure you give people the tools they need? How are you behaving as a responsible service provider?
Must set up a Governance system, aligned with organizational goals.
“I thought someone was monitoring this.” People assume someone is taking care of it.
Scenario – Currently monitoring of spend and provisioning of cloud resources is in the hands of Help Desk, but they don’t know the limits Do we take it out of their control? Do we teach them?
How do we structure the organization to ensure optimal consumption of resources in a financially responsible manner?