1. CUBE INFORMATICS
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SAP BPC NW 10.0 Knowledgebase
JOURNALS
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
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2. CUBE INFORMATICS
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Table of Contents
Executive Summary……………………………………………………………………………………………...3
What is a Journal ….……………………………………………………………………...4
Business Scenario……………..………………………………………………………………………………….4
Journal Process Overview………………………………………………………………...5
Accessing Journal Template/Workspace …………………………………………….………………...8
Journal Template Features …………………………………………………………………....…….……..10
Creating Journal Entries .……………………………………………………………………………….…...14
Finding Journals (Advanced Query Options) ….…………………………………..………….……15
Journal Entry Creation ….…….………………………………………………………………………….….17
Journal Entry Report ………………………….…..………………………………………………………....31
Journal Status/Activity ……..……………………..…………………………………………………….…..32
Journal Security …...……………………..……………………………………………………………….…….33
Journal Detail Table .…………………………………………………………………………………….……35
Disclaimer………………………………..…………………………………………………………………….….36
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
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3. CUBE INFORMATICS
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Executive Summary:
This how-to-guide is to illustrate the purpose of Journals and introduces
to following topics of Journals:
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What is a Journal
Journal Purpose/Business Reason
Journal Flow/Process
Journal Template
Journal Workspace
Journal Types
Manage Journals (creating/posting/reopen/unpost)
Locate Journals (Advanced Query)
Journal Status
Journal Security
Journal Detail Table
This document is only covers web interface of Journals.
Assumptions:
We assume the user is familiar with user interface of BPC and BW. All
required Dimensions and Model is in place.
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
3|Page

4. CUBE INFORMATICS
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What is a Journal?
 A Journal is a quick fix to balance an un-balanced account/amount
 It is a manually entered and traceable
adjustment(s)/correction(s) made to the system/model
 The changes do not cascade-down to the Source System
 Journal posting will update the corresponding InfoCube and
Journal Detail Table
 Any logic is written in Journal.lgf will be executed when the data is
written to the Model via Journal Entry
 Default.lgf is executed for Journal Entries only if the Journal.lgf is
not used
Business Scenario:
Administrators load data from various source GL systems in to a Model.
Accounting team will review the data and should there be discrepancy
in balancing accounts/amounts, the team will create Journal (s) to
balance the amounts for reconciling. This is necessary since correcting
the source system and reloading may take significant amount of down
time. This process is typically done after month-end and quarter-ends.
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
4|Page

5. CUBE INFORMATICS
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Journal Process Overview:
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
5|Page

6. CUBE INFORMATICS
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Login in to the system:
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
6|Page

7. CUBE INFORMATICS
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Initial/Home Screen:
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
7|Page

8. CUBE INFORMATICS
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Accessing the Journal Template/List via the Web interface:
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
8|Page

9. CUBE INFORMATICS
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Journal Templates Presence for available Models:
Templates exists for only two Models in this environment. You
can create Templates for other (reporting) Models as needed.
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
9|Page

10. CUBE INFORMATICS
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New Journal Template Features:
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
10 | P a g e

11. CUBE INFORMATICS
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Journal Template – Reopen Rules:
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
11 | P a g e

12. CUBE INFORMATICS
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Journal Template – Parameters:
Journal Parameters can be configured for all the Journals
that use the Template
Enforced Balanced Journal  If checked will disable Balanced
Option within Journal Entry screen
Allow Journals to be Reopened  If checked, it allows a Posted
Journal to be Reopened in a subsequent period otherwise this
option will be disabled in Journal Entry screen
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
12 | P a g e

13. CUBE INFORMATICS
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Changing the Journal Template Options and its Impact:
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
13 | P a g e

14. CUBE INFORMATICS
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Creating Journal Entries:
The Journal Tab consists of a Context menu and three sub-tabs for data
input/entry:
Journal Entries  The journal entry sub-tab allows user to directly input
Journal postings
Additional Properties  The additional properties sub-tab allows user to
enter additional properties defined in the Journal template
Advanced Journal Balancing  Journal entries are checked dynamically for
out-of-balance records. If the condition fails, the system will highlight
the corresponding records
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
14 | P a g e

15. CUBE INFORMATICS
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Journal Landing/List: Displays all available Journals for a
given Model and Context
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
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16. CUBE INFORMATICS
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In Journal Landing page, go to Advanced Query option and view all the
journals created by a specific user (if you do not remember the context)
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
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17. CUBE INFORMATICS
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Journal Entry Creation – Available Options:
 Single Journal entry – One Journal entry per account
 Balanced – this option will require/force you to balance the journal
while posting
 Reopen in next period – this option will allow you to reopen/copy
journal entry to another account or next period
 Multi Headers – to generate a group of individual Journal entries
and all actions effect group
 Multiple Values – for various DIMs selections in the Journal body
 Auto Reverse – this option will allow you reverse debits and credits
value in journal entry in the next period
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
17 | P a g e

18. CUBE INFORMATICS
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Journal Entry Creation-Cond...
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
18 | P a g e

19. CUBE INFORMATICS
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Journal Entry Creation-Cond…
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
19 | P a g e

20. CUBE INFORMATICS
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Journal Entry – Additional Properties:
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
20 | P a g e

21. CUBE INFORMATICS
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Journal Entry Creation with Multi Header/Values options:
This will allow us to create and post Journals for multiple periods at
once.
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
21 | P a g e

22. CUBE INFORMATICS
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Journal Entry Creation – Auto Reversal option:
When posted a Journal with Auto Reversal option selected, System will
automatically create a new Journal Entry with Saved status and Description
precede by %AUTO-REVERESED#xx% (xx being the reference to the
original GroupID which is the basis for this Journal Entry)
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
22 | P a g e

23. CUBE INFORMATICS
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Journal Entry Creation – Copy to:
 Copy to, will allow you to copy the Journal to a new context.
 Copy to the next period is checked the TIME DIM will be disabled

The Copied Journal Entry will be in Saved Status
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
23 | P a g e

24. CUBE INFORMATICS
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Journal Entry Creation – Reopen:
You can reopen a posted journal (source) to a different (destination)
period and category
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
24 | P a g e

25. CUBE INFORMATICS
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Journal Entry Creation – Unpost a previously posted
Journal Entry & Lock a Journal Entry from modifications:
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
25 | P a g e

26. CUBE INFORMATICS
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Journal Entry – Auto Reverse:
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
26 | P a g e

27. CUBE INFORMATICS
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Journal Entry – Auto Reverse Contd…
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
27 | P a g e

28. CUBE INFORMATICS
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Journal Entry – Auto Reverse Contd…
One an Auto Reverse Journal Entry is posted a New Journal Entry will be
created with a pre-fix of “%AUTO-REVERSE#xx” in Description where
xx is the base Journal ID. The New Journal will be in Saved status
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
28 | P a g e

29. CUBE INFORMATICS
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Journal Entry – Ungroup:
A Journal with Multi Header/Value (Group ID) can be un-grouped to
create individual Journal IDs
From the Journal landing page  Select the Journal Entry and click
UnGroup button
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
29 | P a g e

30. CUBE INFORMATICS
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Journal Entry – Ungroup Contd…:
Ungroup will create individual Journal Entries:
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
30 | P a g e

31. CUBE INFORMATICS
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Journal Entry Report:
Journal Status:
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
31 | P a g e

32. CUBE INFORMATICS
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Journal Activity:
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
32 | P a g e

33. CUBE INFORMATICS
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Journal Security:
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
33 | P a g e

34. CUBE INFORMATICS
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Journal Security Contd…
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
34 | P a g e

35. CUBE INFORMATICS
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Journal Detail Table:
How to look up Journal Detail Table:
1. In BW, got to Transaction Code SE16
2. Enter table name UJA_APPSET_INFO and choose enter
3. Click F8, and note your Environment Prefix (in this case W4); Go back by
clicking green arrow () twice
4. Type UJA_APPL and click enter key; Select your Environment (Satya1),
Click F8 and note LEGAL prefix (JC0)
5. Go back by clicking green arrow () twice
6. Enter Journal Detail Table (/1CPMB/XXZZZJRDT) and press Enter Key
then F8 (XX = W4 & ZZZ = JC0) /1CPMB/W4JC0JRDT
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
35 | P a g e

36. CUBE INFORMATICS
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Disclaimer:
This description is a preliminary version and not subject to a license agreement or
any other agreement with SAP®. This document contains only intended strategies,
developments, and functionalities of the SAP product and is not intended to be
binding upon SAP/us to any particular course of business, product strategy, and/or
development. Please note that this preview is subject to change and may be changed
by SAP at any time without notice.
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The statutory liability for personal injury and defective products is not affected.
SAP Community Contributor:
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
Author & Architect:
Satya Vipperla
SAP BPC & BOBJ Consultant
SAP EPM Community Member
Satya17@gMail.com
A SAP EPM Community Service
01/01/2012
36 | P a g e