How to Create an Better Agenda

1. Agendas for meeting
Presenter
Sarju Maharjan
BSN 4th year , ACAS

2. Introduction
• Ordered sequence of items to be discussed in meetings.
• Roadmap for meeting
• Gives a sense of purpose and direction to meeting

3. • Other objectives of Agendas are
Familiarize participants with topics and issues
Indicate what prior knowledge would be expected from the
participants
Indicate what outcome the participants may expect from the meeting

4. • Document that outlines the contents of a forthcoming meeting.
• Effective agenda is one of the most important elements for a
productive meeting.
• Usually sent along with the notice of the meeting, which gives the
participants an opportunity to come prepared for the upcoming
discussions or decisions.

5. • Should be distributed to participants several days before meeting

6. Agenda should include
1. Meeting start time
2. Meeting end time
3. Meeting location
4. Topic headings

7. 5. Include some topic detail for each heading
6.Indicate the time for each topic expected to last
7. Indicate which meeting participants are expected to be the main
topic participants

8. Guidelines
• Create your meeting agenda 3 days in advance
• Be clear about the goal of meeting
• Start with simple details
• The agenda should list the attendees, the meeting time and place, and the
topics you plan to discuss.
• Use descriptive headings, indicating what is to be discussed with each
item.

9. • Keep the agenda less than 5 topics and allocate time per topic
• Ensure a logical flow from one topic to the next.
• If the meeting includes presentations, list the time allotted for each
speaker.
• Finally, indicate an approximate length for the meeting so that
participants can plan the rest of their day.