The document outlines plans to improve the new hire onboarding process. It proposes implementing standardized checklists for hiring managers and HR, hosting new hire orientations on Wednesdays, and providing a full-day or half-day orientation program. The goals are to ensure new hires have what they need to be productive from day one, reduce wasted time and questions from various stakeholders, and improve morale and retention.

1. New Hire Process 2013
Rolling out On-Boarding structure and First Day Orientation

2. Our New Hire Objectives
 Streamline Recruiting, Interviewing and On-Boarding
 Problems:
 Inefficient process, no standards, New Hires lack
resources to succeed and be productive
 Solution:
 1. On-Boarding Process
 2. First Day Orientation

3. Benefits of Proposed Process:
 Save Time
 Efficiency
 Productivity
 Morale /Reputation – organized process
 Reduce Complaints
 Non-compliance
 Retention

4. Current Needs / Areas of Improvement
 Currently, lack of expectations, processes and
channels of communication are resulting in the
following situations:
 New Hires arrive and start without:
 A computer
 Proper software
 A phone
 A place to sit
 Login information to access computer or email

5. How does this adversely affect profit?
 Productivity is affected across multiple teams:
 New Hire:
 With no equipment or login, they cannot function
 Questions and confusion postpone the acclimation
process
 Hiring Manager, HR & IT
 Hiring Managers and HR attend to a constant flow of
individual questions instead of effectively executing their
role
 Inhibits ITs ability to plan logistically, budget accordingly
for all necessary equipment, and do so in a timely matter

6. How will we streamline On-Boarding?
 1. Hiring Manager New Hire Checklist
 Checklist MUST be followed for process to be effective
 2. Human Resources New Hire Checklist
 3. Host New Hire Orientation Wednesdays (if
needed)
 Our proposal: all New Hires start on Wednesday ONLY!

7. Successful On-Boarding
 New Hire - productive, welcoming, & informative first
day
 Hiring Managers - complete checklist for each stage
of hiring
 IT - timely set up of New Hire’s work station
 HR - timely set up of desk space, employee ID
#, paperwork

8. Why do we need Orientation?
 Currently without Orientation, New Hires don’t have
answers to the most common questions, for
example:
 How do I use the telephone directory?
 Where do I get supplies?
 What do I need to do to get my office equipment set up?
 How do I request time off?
 When do I get paid?
 What are my benefits?
 Where do I find my New Hire paperwork and is it filled out correctly?
 HR, IT and Hiring Managers can be more prepared,
productive and innovative on a daily basis.

9. What’s the goal of Orientation?
A successful Orientation ensures that the New Hire is:
 Set up for productivity and success from the first day
 Comfortable and welcome in their new home
 Introduced to Executives and their roles in the
business
 Familiarized with our locations and departments
 Familiarized with Company-wide processes
 It also ensures that HR streamlines New Hire
paperwork:
 Set up in our internal systems correctly – all paperwork
correctly completed and turned in on time

10. First Day Orientation
 Conducted Wednesday morning with all New Hires:
 [See table]
Express: In-Depth:
• New Hire Orientation and • New Hire Orientation and
Paperwork Paperwork
• IT Orientation • IT Orientation
• Benefits Orientation • Benefits Orientation
• Tour GV Office • Discussion of Theory and
Helmut Lang Brands, plus
overview of Fast Retailing
• Lunch & Continued Discussion
• Tour (GV Office, Gansevoort
store, 13th St, 14th St)

11. In-Depth First Day Orientation
 9:00 - 9:15 AM Meet and Greet
 9:15 - 9:45 AM New Hire Orientation and Paperwork
 9:45 - 10:15 AM IT Orientation
 10:15 - 11:00 AM Benefits Orientation & Wrap Up
 11:00 - 11:15 AM Card Access(Break)
 11:15 - 11:30 Tour GV Offices
 11:30 Dept Point Person picks up New Hire

12. Express First Day Orientation
 9:00 - 9:15 AM Meet and Greet
 9:15 - 9:45 AM New Hire Orientation and Paperwork
 9:45 - 10:15 AM IT Orientation
 10:15 - 11:00 AM Benefits Orientation & Wrap Up
 11:00 - 11:15 AM Card Access (Break)
 11:15 - 11:45 AM Theory and Helmut Lang Company
Presentation, Introduction to Fast
Retailing
 11:45 - 12:15 PM Lunch provided, discussion continued
 12:15 - 1:30 PM TOUR: Gansevoort Offices, Theory
Gansevoort flagship store, Production facilities on13th St, 450 W
14th St (on foot, all within a few blocks)
 1:30 PM Dept. Point Person picks up New Hire