Case Study

1. PROCUREMENT & CONTRACT
MANAGEMENT
CASE STUDY : SUPPLY MATERIAL & MANPOWER FOR
SCAFFOLDING ERECTION FOR MODIFICATION AND
RENOVATION WORK AT UTM SEMARAK
SALEHUDDIN ABDUL KADIR (MD111062)

2. CONTENT
• SYNOPSIS
• CLIENT REQUIREMENT & BRIEF
• DEVELOPMENT CONCEPT AND SKETCH
• COST PLAN
• PROJECT MANAGEMENT TEAM & SCOPE OF WORK / JOB
SCOPE
• PROCUREMENT & CONTRACT MANAGEMENT
• TENDER PREPARATION & APPPOINTMENT, SELECTION, ETC.
• WORK PLANNING
• CONSTRUCTION PROCESS, METHOD, MONITORING &
CONTROL, MEETING ETC.
• COMPLETION & HANDING OVER

3. INTRODUCTION
Company Name : Tiger Scaffoldings Sdn Bhd (not real)
Status : Private Limited
Reg Date : 1 March 1965
Reg Number : 63278683
HQ Address : 567, Jalan Cemerlang,
Taman Rajin,
65531 Kuala lumpur
Phone : 03-4638765
Fax : 03-9082348

4. SYNOPSIS
Scaffolds and other elevated work
platforms are responsible for many
accidents through falls and falling
objects. Properly designed and
constructed scaffoldings and staging
may be used to minimize greater
hazards or danger to the user.
Therefore it is a must for clients to
ensure scaffolds used for their
projects meet the requirements of
current practices, procedures and
acts. Our company is able to
professionally comply with the
currents standards as mentioned
above.

5. CLIENT REQUIREMENT
• Work Flow
• Specification standard for scaffolding material.
• Regulation requirement
• Manpower
• Job Responsibility
1 2 3 4 5 6 7
√

6. Work Flow
Mobilization
Loading and Unloading
Storage during pre-erection
Erection of Scaffolding
Modification
Dismantle
1 2 3 4 5 6 7
√

7. CLIENT REQUIREMENT
Specification standard for scaffolding material
Material Standard Additional Requirements
Steel tube BS 1139
Part 1 and 2
Only galvanized tube to be use. Used
tube to be regularly inspected and
clean. All tubes to be checked before
use for corrosion and general condition.
Defective tubes to be discarded. Butt
welded tubes may be used on condition
that the welding has been carried out to
an approved procedure.
Fittings BS 1139
Part 1 and 2
All fittings to be examined before use
for damage and wear. Damaged or worn
fittings to be discarded. No heat to be
applied to fittings. Moving parts to be
lubricated.
Boards BS 2482
To be clean and free of nails, free of
warping and significant cracks. Not to
be painted.
1 2 3 4 5 6 7
√

8. CLIENT REQUIREMENT
Regulation requirement
• All scaffolding shall be erected and operated
in line with Factories and Machinery Act, Work
of Engineering Construction Safety
Regulations Part X and BS 5973.
• Scaffolding shall be erected by trained and
qualified crew and supervised by the
scaffolding supervisor. No other person will
erect or modify scaffolding.
1 2 3 4 5 6 7
√

9. CLIENT REQUIREMENT & BRIEF
Manpower
• Only competent scaffolders
employed shall carry out
scaffolding work.
• All personnel employed for the
purpose of erecting, modifying
or dismantling scaffolding have
required training.
1 2 3 4 5 6 7
√

10. JOB RESPONSIBILITY
No. Designation Responsibilities
1 General Supervisor Organizing and controlling scaffold inspector and
Scaffolders. Giving training in health and safety, and in
scaffolding techniques to ensure all scaffolding operations
run in accordance with the relevant guidance. Carrying out
and completing scaffold inspections in conjunction with
the law guidance notes for scaffolding.Completing risk
assessments as part of work permits. Giving training to
operatives where applicable
No. Designation Responsibilities
1 General Supervisor Organizing and controlling scaffold inspector and Scaffolders. Giving
training in health and safety, and in scaffolding techniques to ensure
all scaffolding operations run in accordance with the relevant
guidance. Carrying out and completing scaffold inspections in
conjunction with the law guidance notes for scaffolding.Completing
risk assessments as part of work permits. Giving training to operatives
where applicable
2 Scaffold Inspector Carry out scaffold inspections in order to comply with
Regulation and safe work procedure. Inspection of
scaffolding equipment and tools ie Body harness, rachet
etc
2 Scaffold Inspector Carry out scaffold inspections in order to comply with Regulation and
safe work procedure. Inspection of scaffolding equipment and tools ie
Body harness, rachet etc
3. Scaffolder Level 1 & 2 Erecting and dismantling various types of scaffolding on site. Loading
and unloading wagons working with the site supervisor to meet site
requirements as well working to time constraints
3. Scaffolder
Level 1 & 2
Erecting and dismantling various types of scaffolding on
site. Loading and unloading wagons working with the site
supervisor to meet site requirements as well working to
time constraints
1 2 3 4 5 6 7
√

11. DEVELOPMENT CONCEPT & SKETCH
• Company background
• List of experience
• Testimonial
• Experienced &
competent manpower
• Scaffolding Sketch
1 2 3 4 5 6 7
√

12. DEVELOPMENT CONCEPT & SKETCH
Company background
• Why Choose Us? We believe that long-term customer
relationships are build by 3 factors:
• Our Pricing : Most, if not all, of our items are directly
imported from manufacturers all over the world. Therefore
we have the ability to give you competitive prices.
• Our Services : "We Believe In Service!" is our company
motto and we live by it. Our friendly, fast, efficient and
reliable sales personnel are always available to take your
orders and assist you and meet your requirements.
• Our Inventory : Being one of Malaysia’s largest supply
company enable us to keep stocks of our items in sizeable
quantities any time ready to ensure on-the time concept in
our delivery and commitment with maximum to ensure no
delays. 1 2 3 4 5 6 7
√

13. 1 2 3 4 5 6 7
√

14. DEVELOPMENT CONCEPT & SKETCH
List of Experience (types projects involved)
• Commercial buildings
• Hospitals
• School
• Universities
• Residential
• Transport
1 2 3 4 5 6 7
√

15. DEVELOPMENT CONCEPT & SKETCH
Testimonials
KLIA
“We like their professional approach, not like most scaffolders loud
and brash, as the work that we carry out is for very sensitive
properties. They are always on time and never let me down.“
KLCC
"Thank you to all the scaffolding team for going beyond the call of
duty with our recent project. You took over a site that can only be
described as a problem from the previous company and completely
turned it around. Will definitely use again!“
MINDEF
"We found them quick to respond to our needs, helpful out of
hours and the scaffold was erected in a professional manner. I
would have no trouble in recommending and using them again."
1 2 3 4 5 6 7
√

16. DEVELOPMENT CONCEPT & SKETCH
Training, experienced
& competent manpower
• all personnel are competent CIDB
DOSH level 1,2 and 3 scaffolder.
• all level 2 and 3 scaffolder have
working experience with company
for at least 5 years.
• all personnel have DOSH
accreditation.
1 2 3 4 5 6 7
√

17. DEVELOPMENT CONCEPT & SKETCH
Scaffolding Sketch
1 2 3 4 5 6 7
√

18. COST PLAN
• Equipment and manpower packages
• Maintenance
• Insurance
• Transportation
• Return of Investment
(for purchase and rental)
• Sales performance
1 2 3 4 5 6 7
√ √

19. COST PLAN
Equipment and manpower packages
Package No 1 : Material and Manpower - Rental
No. Description (QTY)
RM for
Rental
QTY - 1 SET
RM FOR 1
SET
RM FOR 17
DAYS
1 GI PIPE 48.6mm x 4.0mm x 6mtr 1 25.00 15 375.00 6375.00
2 GI PIPE 48.6mm x 4.0mm x 4mtr 1 15.00 20 300.00 5100.00
3 GI PIPE 48.6mm x 4.0mm x 3mtr 1 10.00 25 250.00 4250.00
4 GI PIPE 48.6mm x 4.0mm x 2mtr 1 7.00 25 175.00 2975.00
5 Double Coupler - 1 3.00 200 600.00 10200.00
6 Putlog Coupler 1 2.50 100 250.00 4250.00
7 Swivel Coupler 1 3.00 40 120.00 2040.00
8 Sleeve Coupler 1 3.00 30 90.00 1530.00
9 Beam Clamp 1 7.00 40 280.00 4760.00
10 Base Plate 1 2.00 15 30.00 510.00
11 Metal Deck 3m 1 10.00 50 500.00 8500.00
12 Metal Deck 2m 1 8.00 15 120.00 2040.00
13 Alluminium Ladder 8ft 1 30.00 2 60.00 1020.00
14 Alluminium Ladder 12ft 1 50.00 2 100.00 1700.00
0.00 0.00
Additional Material / Purchase 0.00 0.00
* Alluminium Ladder 16ft 1 60.00 2 120.00 2040.00
* Manpower Inclusive
* Delivery Inclusive
TOTAL 3,370.00 57,290.00
* This package is including Manpower, Delivery ,Insurance, safety signage,
* Payment for this package shall be 50% upon delivery, 50% upon completion 1 2 3 4 5 6 7
√ √

20. Package No. 2 : Material Purchase
No. Description
(QTY) - 1
SET
RM TOTAL
1 GI PIPE 48.6mm x 4.0mm x 6mtr 15 150.00 2250.00
2 GI PIPE 48.6mm x 4.0mm x 4mtr 20 100.00 2000.00
3 GI PIPE 48.6mm x 4.0mm x 3mtr 25 80.00 2000.00
4 GI PIPE 48.6mm x 4.0mm x 2mtr 25 50.00 1250.00
5 Double Coupler - 200 15.00 3000.00
6 Putlog Coupler 100 13.00 1300.00
7 Swivel Coupler 40 15.00 600.00
8 Sleeve Coupler 30 13.00 390.00
9 Beam Clamp 40 28.60 1144.00
10 Base Plate 15 8.50 127.50
11 Metal Deck 3m 50 80.00 4000.00
12 Metal Deck 2m 15 50.00 750.00
13 Alluminium Ladder 8ft 2 185.00 370.00
14 Alluminium Ladder 12ft 2 240.00 480.00
Additional Material / Purchase
* Alluminium Ladder 16ft 2 300.00 600.00
Manpower Excluded
Delivery Excluded
TOTAL 1328.10 20,261.50
- * This package is excluding Manpower, Delivery and Insurance
* Payment for this package shall be COD
1 2 3 4 5 6 7
√ √

21. Manpower Cost Plan
No. Description
(QTY) -
1 SET
No of
pax
RM per
hour
Working
hours
RM for 17
days
Manpower
1 Scaffolding Level 1 1 hour 10 8.00 9 12240.00
Scaffolding Level 2 1 hour 3 10.00 9 4590.00
Scaffolding
12.00
1836.00
Inspector 1 hour 1
9
2 General Supervisor 1 hour 1 15.00 9 2295.00
TOTAL 20,961.00
1 2 3 4 5 6 7
√ √

22. COST PLAN
Maintenance
• Our company handles our own maintenance
for all scaffold, equipments and material
• For rental purpose, the company will bare all
maintenance costs
1 2 3 4 5 6 7
√ √

23. COST PLAN
Insurance
• We cover our manpower and equipment
under our own workmen compensation for
every project.
1 2 3 4 5 6 7
√ √

24. COST PLAN
Transportation
• All scaffolding rental
packages are
inclusive of loading,
unloading and
delivery.
1 2 3 4 5 6 7
√ √

25. COST PLAN
Return of Investment
PACKAGE 1
(material and
manpower rental)
PACKAGE 2
(material purchase)
PACKAGE 3
(manpower service)
-inclusive manpower
-inclusive
transportation
-inclusive insurance of
manpower & material
-inclusive
maintenance
- payment 50% upon
delivery & 50% upon
completion
-own asset
-rent out to expand
business
-save cost if long
duration project
-inclusive insurance of
manpower
1 2 3 4 5 6 7
√ √

26. COST PLAN
Sales Performance
1 2 3 4 5 6 7
√ √

27. PROJECT MANAGEMENT TEAM &
SCOPE OF WORK / JOB SCOPE
• Organization chart
• Scope of work
1 2 3 4 5 6 7
√ √

28. PROJECT MANAGEMENT TEAM &
SCOPE OF WORK / JOB SCOPE
Proposed Project Organisation Chart
1 2 3 4 5 6 7
√ √

29. PROJECT MANAGEMENT TEAM &
SCOPE OF WORK / JOB SCOPE
Scope of work
• Supply of scaffolding material
• Deliver scaffolding material at site
• Unload scaffolding material
• Supply of manpower
• Erection of scaffolding
• Modification work
• Dismantle of scaffolding
• Project close out report
1 2 3 4 5 6 7
√ √

30. PROCUREMENT & CONTRACT MANAGEMENT
Project Flow
Technical &
commercial
meeting
Award
contract
Kick off
meeting
Pre Q Tender
Mobilisation
of material
Erection of
scaffolding
Project
completion
Dismantle
1 2 3 4 5 6 7
√ √

31. PROCUREMENT & CONTRACT
MANAGEMENT
Pre-qualification
Why?
• reduce time to review proposal
• get quality contractor
How?
• tool: questionnaire
Tendering Stage
• Instruction to bidders (ITB)
• Technical and commercial proposal by contractor
1 2 3 4 5 6 7
√ √ √

32. TENDER PREPARATION &
APPPOINTMENT, SELECTION, ETC.
Technical Meeting
• Mainly on the specification of material
• Discuss on manpower availability
• Delivery date
• Completion date
Commercial Meeting
• Discuss mainly on the price and quotation
before proceed with Letter of Award
1 2 3 4 5 6 7
√

33. TENDER PREPARATION & APPPOINTMENT, SELECTION,
ETC.
Requirement Checklist for Contractors
No Description Weightage Company A Company B Company C
1 Financial Capability 10%
2 Company background 8%
3 List of Experience 10%
4 Manpower availability 8%
5 Insurance covered 3%
6 Delivery & transportation 3%
7 Manpower competency 7%
8 Registered under DOSH 10%
9 Registered under CIDB 5%
10 Material Specification 10%
11
Project Schedule &
Completion date
10%
12 Daily Progress Report 3%
13 Weekly Progress 3%
14 Project Close out Report 10%
100%
1 2 3 4 5 6 7
√

34. Selection of the Contractors - Weightage
Item Description Weightage Minimum requirement
1.
Financial Capabilities 10%
Company should have at least RM200,000 Bank
Facilities or 50% of the total project cost in
company’s account
2.
Company Background 8%
Company should registered under SSM, UTM
contractors and have solid company background
3.
List of Experience 10%
Company to have at least 5 years of experience
regarding the similar project
4.
Manpower Availability 8%
Company to attached complete CV or Resume for
Manpower in proposal.
5.
Insurance Covered 3%
Insurance shall be cover under material and
manpower compensation depends on the value of
project
6.
Delivery & transportation 3%
Delivery shall be based on the suggested date and
time
7.
Manpower competency 7%
Company to provide trainings such as competency
scaffolding, HSE Awareness (Falling from height),
Safety Harness training etc
8. Co. & Manpower Registered
under DOSH
10%
Company must registered with DOSH. Advantage if
the manpower registered with DOSH
9. Co. & Manpower Registered
with CIDB
5%
Company and manpower must registered with
CIDB.
1 2 3 4 5 6 7
√

35. Selection of the Contractors – Weightage
Item Description Weightage Minimum requirement
10.
Material Specification 10%
Material shall meet the actual specification as
per mentioned in the ITB
11 Project Schedule &
Completion Date
10%
Project to be propose and shall followed
guideline as per ITB
12
Daily report 3%
Contractor to produce sample of Daily report
and shall be use during project
13
Weekly Report 3%
Contractor to produce sample of Weekly
report and shall be use during project
14
Project Close out Report 10%
Contractor to produce sample of project close
out report and shall be use during project
1 2 3 4 5 6 7
√

36. WORK PLANNING
• Project schedule
• Kick off meeting
1 2 3 4 5 6 7
√ √

37. WORK PLANNING
Proposed Project schedule
Erection of Scaffolding at UTM Building for Modification and Renovation work
Project Schedule
May-12
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
1 Mobilization of Material to site
2 Loading and unloading material
3 Storage during pre-erection
4 Erection of the scaffolding 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
5 Modification works 16 17
6 Dismantle of scaffolding
7 Demobilization of Material from site
8 Draft Report
9 Project Close out Report
10 Presentation for Close out Report
1 2 3 4 5 6 7
√ √

38. WORK PLANNING
Kick off meeting
• Review project schedule
• Review Mobilization of
material date
• Review Manpower
availability
• Review completion date
1 2 3 4 5 6 7
√ √

39. CONSTRUCTION PROCESS, METHOD,
MONITORING & CONTROL, MEETING, ETC.
• Job safety analysis
• Emergency Response Plan
• Inspection
• Auditing
• Submit progress report
• Weekly progress Meetings
1 2 3 4 5 6 7
√

40. CONSTRUCTION PROCESS, METHOD,
MONITORING & CONTROL, MEETING, ETC.
Safe work Policy for Scaffolding Activity
• All scaffold structure shall be erected with approved material
components.
• Always ensure that all planks used in scaffold constructions are
tightly lashed down, with no loose ends protruding.
• Always examine scaffolding periodically to ensure that no
unnecessary loose items are left on it.
• Swinging scaffolds (i.e., normal scaffolding suspended by manila
rope) shall not be used on site.
• When `dropping’ or suspending scaffolding from `H’ or `I’ beams
always ensure that double clamps are used on the beam - never
single clamps.
• Never use unfinished or incomplete scaffolding
• Attachment on erection scaffolding guide
1 2 3 4 5 6 7
√

41. Activity Hazard Control Measures
Erection and dismantling
Scaffolding
Falling from Height -Provide Safe Access
-Conduct Briefing on Safe
System of Work
-Ensure proper work platform
-Edge protection
-Tie ladder in proper way
Hit by lying materials or
sharp point
-Good housekeeping
-Store loose material(ties,
clamp etc) in proper
-Provide proper access
-Provide safety signage
Falling material or object
due to improper lifting
technique (manual)
-conduct briefing on correct
manual lifting techniques and
safe system of work
-provide copy of JSA
-barricade work area
1 2 3 4 5 6 7
√

42. Activity Hazard Control Measures
Erection and dismantling
Scaffolding
Falling object -Provide bucket for manual
lifting
-Briefing on safe handling
tools and materials
-Provide proper access
Exposure to UV radiation -Errect temporary cover
-Provide ventilation
-Provide cool drinking water
Exposure to excessive
noise
-conduct regular hearing test
for personnel
-conduct regular noise
monitoring
1 2 3 4 5 6 7
√

43. CONSTRUCTION PROCESS, METHOD,
MONITORING & CONTROL, MEETING, ETC.
Emergency R-esponse Plan
Overall ERP polices;
‰ General ERP procedures;
• Assembly area
• Escape Route
•Emergency contact
• Fire fighting equipment
‰ Any mutual aid agreements;
• Hospital, Police, BOMBA & Ambulance
‰ Reference documents
• ERP Procedures, SOP
‰ Action Plan 1 2 3 4 5 6 7
√

44. CONSTRUCTION PROCESS, METHOD,
MONITORING & CONTROL, MEETING, ETC.
INSPECTION
• It shall be the responsibility of the Scaffolding Supervisor to inspect,
record and maintain records of scaffolding and related equipment.
The company retains the right to audit scaffold and equipment
inspection reports.
• Inspections shall be carried out by Scaffold Inspectors who will
either accept the scaffold or reject it and detail deficiencies to be
corrected. In either case, the SCAFFTAG system will be used to
visually indicate the result of inspection.
• Inspections of scaffolds in regular service shall take place every 7
days, i.e. a scaffold approved for use on a Monday must be
reinspected and recertified each subsequent Monday, or
immediately after severe or adverse weather. Both copies of the
SCAFFTAG inserts shall be signed and dated after each inspection.
1 2 3 4 5 6 7
√

45. SCAFFTAG SYSTEM
1 2 3 4 5 6 7
√

46. HSE Audit Form for Scaffolding
1 2 3 4 5 6 7
√

47. 1 2 3 4 5 6 7
√

48. Daily and Weekly Progress Report
1 2 3 4 5 6 7
√

49. COMPLETION & HANDING OVER
• Dismantle
• Clean up site
• Project close out report
1 2 3 4 5 6 7
√

50. COMPLETION & HANDING OVER
Dismantle
- After completion
of modification
and renovation
work
- To storage at
dedicated area
- Base on safe
work procedure
for dismantling
work
1 2 3 4 5 6 7
√

51. COMPLETION & HANDING OVER
Clean up site
- Major
Housekeeping
- To separate
recyclable
materials
1 2 3 4 5 6 7
√

52. COMPLETION & HANDING OVER
Project close out report
1 2 3 4 5 6 7
√

53. SUMMARY
CASE STUDY QUESTIONS 7 STEPS OF PROCUREMENT
& CONTRACTOR
MANAGEMENT
CLIENT REQUIREMENT & BRIEF Step 1
DEVELOPMENT CONCEPT AND SKETCH Step 3
COST PLAN Step 2 & 4
PROJECT MANAGEMENT TEAM & SCOPE OF WORK / JOB
SCOPE
Step 2 & 4
PROCUREMENT & CONTRACT MANAGEMENT Step 1,2 & 3
TENDER PREPARATION & APPPOINTMENT, SELECTION, ETC. Step 3
WORK PLANNING Step 2 & 5
CONSTRUCTION PROCESS, METHOD, MONITORING &
CONTROL, MEETING ETC.
Step 6
COMPLETION & HANDING OVER Step 7

54. REFERENCES
• (2010). Scaffolding Procedure. Kuala Lumpur.: Shapadu Engineering Sdn Bhd.
• (2011). Occupational Safety And Health Regulations. 18th ed. Kuala Lumpur.: MDC
Publishers Sdn Bhd.
• (1986). Building Operations and Works of Engineering Construction.
• (2008). Guidelines for Hazard Identification, Risk Assessment and Risk Control
(HIRARC). Kuala Lumpur.: Department of Occupational Safety and Health, Ministry
of Human Resources.
• (1987). Safety-Health and Working Conditions. 3rd ed. Petaling Jaya: Yeohprince
Sdn Bhd.
• Mohd Saidin Misnan. 2011. Pembangunan Budaya Keselamatan di Tempat Kerja.
Johor Bahru: UTM Press.
• O’Brien. 1971. Contractor’s Management Handbook. New York: Mcgrawb-Hill.
• Laney, J.C. 1982. Site Safety. London: Construction Press.
• British Standards Institution (BSI). 2004. Guide to Occupational Health and Safety
Management System. London: BS 8800: 2004.
• Armstrong, P.T. 1980. Fundamental of Construction Safety. London: Hutchinson.