Presented on May.13.2017 at SharePoint Saturday Montreal.

1. SharePoint Saturday Montreal#SPSMontreal
2017-05-13
SharePoint Saturday
Montreal 2017
Governance in a Hybrid SharePoint
Environment
Sag Baruss
Senior Strategic Advisor, AvePoint Client Services

3. SharePoint Saturday Montreal#SPSMontreal
Speaker Introduction

4. SharePoint Saturday Montreal#SPSMontreal
About AvePoint
Cloud
On premises
Hybrid88 Countries
6 Continents
15,000
3 million
Customers
Office 365 users

5. SharePoint Saturday Montreal#SPSMontreal
What We Do

6. SharePoint Saturday Montreal#SPSMontreal
Our Solutions

7. SharePoint Saturday Montreal#SPSMontreal
About ACS

8. SharePoint Saturday Montreal#SPSMontreal
Session Objectives
To consider the governance challenges faced by
organizations as they migrate to Office 365.
To discuss how to develop and implement effective
governance in a hybrid SharePoint environment.
To provide guidance and recommendations for how
to get started with your governance program.

9. SharePoint Saturday Montreal#SPSMontreal
Session Agenda
Topic Duration
Introduction 5 min
The Governance Challenge 10 min
They Hybrid Cloud Challenge 10 min
Governance in a Hybrid Cloud Environment 15 min
Closing Thoughts 10 min

11. SharePoint Saturday Montreal#SPSMontreal
What is Governance
‘Governance is the set of policies, roles,
responsibilities, and processes that control
how an organization’s business divisions and
IT teams work together to achieve its goals.’

12. SharePoint Saturday Montreal#SPSMontreal
A Governance Example
Where do you go and what do
you do first?
What information do you need to
provide?
What are you allowed and not
allowed to do?
What happens if you don’t follow
the rules?

13. SharePoint Saturday Montreal#SPSMontreal
Why Governance is Important
Governance is knowing where to park

15. SharePoint Saturday Montreal#SPSMontreal
What Hybrid Looks Like

16. SharePoint Saturday Montreal#SPSMontreal
The Trend Towards Cloud

17. SharePoint Saturday Montreal#SPSMontreal
The Changing Customer Profile
72% 68%
86% 65%

18. SharePoint Saturday Montreal#SPSMontreal
The Demand on Business Leadership
1Ericsson Mobility Report, Feb 2016
2We Are Social: 2016 Digital Yearbook, Jan 2016
3ITRC Data Breach Reports – 2015 Year-End Totals, Dec 2015
4National Academy of Public Administration & ICF International: Federal Leaders Digital Insight Study, Feb 2016

19. SharePoint Saturday Montreal#SPSMontreal
The Hybrid ‘Gap’
Services are distributed across different platforms.
There is a ‘feature gap’ between what is possible in
the cloud and what is possible on-premises.
Responsibility is often distributed.
Organizations often use cloud services differently.
Data ownership and placement are different.

21. SharePoint Saturday Montreal#SPSMontreal
How To Do It
Define the
structure needed
to support your
governance
objectives.
Build ‘controls’
around your
containers and
data.
Make sure no one
messes with your
controls.
Ensure the system
is used as intended.

22. SharePoint Saturday Montreal#SPSMontreal
Pillars of Governance
1
2
3

23. SharePoint Saturday Montreal#SPSMontreal
Tagging and Classification
Knowing your requirements.
Understanding what you have and how it is used.
Identifying your most important content.
Shedding content that is no longer required.
Reorganizing and remapping content to align with
enterprise standards.

24. SharePoint Saturday Montreal#SPSMontreal
Distribution of Responsibility
Establishing content ownership.
Delegating administrative responsibility.
Automation of repetitive tasks.
Publishing a service catalog.

25. SharePoint Saturday Montreal#SPSMontreal
Enforcement of Standards
Protecting the Structure:
Standard elements.
Policy enforcement.
Protecting the Data:
Compliance management.
End point management.
Managing Exceptions:
Preventing exceptions.
Finding exceptions.
Addressing exceptions.

26. SharePoint Saturday Montreal#SPSMontreal
Putting it all Together

28. SharePoint Saturday Montreal#SPSMontreal
Suggested Next Steps

29. SharePoint Saturday Montreal#SPSMontreal
Why Governance Fails

30. SharePoint Saturday Montreal#SPSMontreal
5h00 PM
3971 Ontario E

31. SharePoint Saturday Montreal#SPSMontreal
Gold
Bronze
Thanks to our sponsors !

32. SharePoint Saturday Montreal#SPSMontreal
Questions / Discussion