Requirements of Project Management

1. Project Management

2. Project Management
 Scheduling and organisation of project work.
 Relationship between time, cost, scope and quality within the project
 Project plan - to monitor and evaluate progress within a project and
completion of project goals.
 Creating a Gantt chart for project.

3. What is Project Management?
The Association Of Project Management define project management as:
"Project management is the application of processes, methods, knowledge,
skills and experience to achieve the project objectives."

4. In other words:
 Project management is the process of planning and managing events of a
given project.
 Ensuring the project includes the required features is delivered on time,
within budget and meeting all pre-set requirements.
 Projects needs to achieve the following in order to be successful:
 Objectives (milestones)
 Acceptance Criteria
 Timescale
 Budget

5. The Project Management Triangle
 Before creating the project plan, we need to understand the relationship
between time, cost, scope and quality.
 Any limitations to the project will have an impact on the other parts of the
project management triangle.

6. Scope
 Is the requirements for the project being developed. (analysis stage)
 Just like the software development process, project management uses the
waterfall model and any subsequent changes to the scope will impact time,
cost to the project because more time and more resources will be required to
deliver the project to the same required level of quality.

7. Time and Cost
 Time is the amount of time it takes to complete the project, to the scope
requirements, within budget and to the required quality.
 Cost is the budget for the project. If the budget changes then less or more
can done.
 An increase in budget may increase the quality of the work to be done, allow
more to be achieved (increased scope) or for the work to be completed in less
time.
 The Agile Scrum method is used as it removes unwanted requirements and
replaces them with new ones, a product backlog is created.

8. Scheduling
 The schedule of the project depends on the order in which the tasks are to be
completed.
 In any project, before tasks can be carried out the requirements will
determine where on the timeline these tasks will appear.
 If there are tasks that do not depend on each other, then they can be
distributed with the team and completed at the same time.
 Interactive Modules are not dependent on each other.
 Resource scheduling may be required when the same resource is required of
different tasks.

9. Gantt Chart and Evaluation
 Used to show the timeline schedule:
 The beginning an end of the entire project – critical path of project (no gaps)
 The start and end of an activity – including dates
 The duration of each task - float
 Where the activities overlap in time
 Dependencies between tasks
 The reason for creating a Gantt chart and for planning all activities within the
project is to ensure that it is delivered on time and within budget.

10. Project Monitoring and Management Tool
 The project manager uses all documents as a base line plan for the project.
 The progress of the project is checked against the base line plan and
adjustments made as required:
 Allocating more resources to help get back on schedule (additional costs to client)
 Speak to the client about the timescale

11. Goal Tracking
 Each aspect of the project needs to be monitored and evaluated.
 Each project has a set of goals which need to be tracked.
 Each goal is monitored to ensure it is completed effectively.
 Product Backlog – each item is identified as project goal to be achieved.

12. You should be able to….
 Identify the following terms:
 Project Scope
 Project Objectives
 Acceptance Criteria
 Product Backlog
 Agile Scrum
 Waterfall Model
 Milestones
 Timescale
 Budget

13. What you need to know…
 Describe the relationship between time, cost, scope and quality in the Project
Triangle.
 Importance of scheduling and how this is used to organise the project.
 Creating a Gantt Chart.
 Calculating the critical path of the project.
 Calculating the float for tasks that are not on the schedule.
 Using a project plan to monitor and evaluate project progress and the
completion of project goals.