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1
VENDOR QUALITY IMPROVEMENT PROCESS
2013-14
PREPARED BY S.K.ROY
2
UPGRADATION OF
EXISTING VENDORS
HSG MACHININGS
CATCHER & COVER
CASTINGS
FABRICATED HSG
CASTINGS QUALITY
IMPROVEMENT-
EXI...
3
VENDOR SELECTION TECHNIQUES
The vendor selection process can be a very complicated and
emotional undertaking if you don'...
4
4. Proposal Evaluation and Vendor Selection
Preliminary Review of All Vendor Proposals
Record Business Requirements and ...
5
SOURCE SELECTION
AND VENDOR
DEVELOPMENT
Two of the important responsibilities for the team are :-
1. To select the right...
6
Delivery Reliability, and
Quality / price ratio
Factors with middle values :
General reputation
Geographical location
Te...
7
Sources of supply covering equipment, materials, price information and other
details may be extracted from the above. Al...
8
“Capability” Suppliers :
When the procurement is for unique requirements calling for special design,
performanceor relia...
9
NEGOTIATION :
The word negotiation means “Tradings a deliberation leading to an
agreement”.
Although price looms large i...
10
VENDOR RATING
Industry has to depend upon outside suppliers or vendors due to –
Cost consideration including economy of...
11
samples of vendor selection formats attached for refn.
Attachment
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ITEMS ACTIO
N ON
EXISTIN
G
SUPPLI
ER
STEP-1 ST
EP
-2
STEP-3 STEP-
4
IMPEMENTAT
ION OF NEW
STANDARD
TEAM
MEMBERS
WITH TI...
13
STATUS OF EXISTING SUPPLIERS
STATUS OF MAY 2013
STATUS OF JUNE2013
14
THANK YOU
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VENDOR PROCESS DEVELOPMENT

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VENDOR PROCESS DEVELOPMENT

  1. 1. 1 VENDOR QUALITY IMPROVEMENT PROCESS 2013-14 PREPARED BY S.K.ROY
  2. 2. 2 UPGRADATION OF EXISTING VENDORS HSG MACHININGS CATCHER & COVER CASTINGS FABRICATED HSG CASTINGS QUALITY IMPROVEMENT- EXISTING & NEW DEVELOPMENT AREA FOR IMPLEMANTATION OF VENDOR DEVELOPMENT PROCESS BEARING HSG MACHINING
  3. 3. 3 VENDOR SELECTION TECHNIQUES The vendor selection process can be a very complicated and emotional undertaking if you don't know how to approach it from the very start. Here are five steps to help you select the right vendor for your business. This guide will show you how to analyze your business requirements, search for prospective vendors, lead the team in selecting the winning vendor and provide you with insight on contract negotiations and avoiding negotiation mistakes. 1. Analyze the Business Requirements Assemble an Evaluation Team – mfg/design/supply chain/Q.A Define the Product, Material or Service Define the Technical and Business Requirements Define the Vendor Requirements Publish a Requirements Document for Approval 2. Vendor Search Compile a List of Possible Vendors Select Vendors to Request More Information From Write a Request for Information (RFI) Evaluate Responses and Create a "Short List" of Vendors 3. Request for Proposal (RFP) and Request for Quotation (RFQ) Submission Details Introduction and Executive Summary Business Overview & Background Detailed Specifications Assumptions & Constraints Terms and Conditions Selection Criteria
  4. 4. 4 4. Proposal Evaluation and Vendor Selection Preliminary Review of All Vendor Proposals Record Business Requirements and Vendor Requirements Assign Importance Value for Each Requirement Assign a Performance Value for Each Requirement Calculate a Total Performance Score Select a the Winning Vendor 5. Contract Negotiation Strategies List Rank Your Priorities Along With Alternatives Know the Difference Between What You Need and What You Want Know Your Bottom Line So You Know When to Walk Away Define Any Time Constraints and Benchmarks Assess Potential Liabilities and Risks Confidentiality, non-compete, dispute resolution, changes in requirements Do the Same for Your Vendor (i.e. Walk a Mile in Their Shoes) 6. Contract Negotiation Mistakes The smallest mistake can kill an otherwise productive contract negotiation process. Avoid these ten contract negotiation mistakes and avoid jeopardizing an otherwise productive contract negotiation process.
  5. 5. 5 SOURCE SELECTION AND VENDOR DEVELOPMENT Two of the important responsibilities for the team are :- 1. To select the right source of supply. 2. To develop new suppliers. In other words, supplier selection and new source development are major contributions of the purchasing function and so should have properly planned approach. A good supplier actively participates and helps the purchase to meet his customer’s requirements. Suppliers also contribute their specialized knowledge and help build quality into the purchasing company’s products. For the selection, it is easy for purchaser to work out a preference pattern based on price, quality, delivery, service land his geographical location, his technical ability and knowledge. The suppliers may be large, medium or small, who supplies raw materials, component, equipment, etc.
  6. 6. 6 Delivery Reliability, and Quality / price ratio Factors with middle values : General reputation Geographical location Technical ability and knowledge Technical incentiveness Supply of information and market surveys Extent of previous contact with the buyers Low Rated factors : Importance as a client (reciprocity) Extent of personal benefits to the buyer. The vendor / suppliers may be large, medium or small companies and further they can broadly classified as suitable for – 1. Raw Material 2. Maintenance Repair and operating supplier 3. Components – Standard and Special 4. Capital equipment 5. Subcontracting 6. Services SOURCES OF SUPPLY INFORMATION : The sources of supply information are : Catalogue Trade Journals Trade Directories Newspaper Advertisements
  7. 7. 7 Sources of supply covering equipment, materials, price information and other details may be extracted from the above. All these, if indexed, properly filed and periodically updated,serve as a good reference not only to the purchasers but to others in the organization. The indexing should be based on product information and according to the names of suppliers and geographical purchasers should be fully aware the information ofnew product, new processes contained in these THE SUPPLIER : Type of procurement involved greatly influences the factors to be considered in making the evaluation. The inventory procured to perform a “function” is the result of the basic types of effort: Structural or Engineering Manufacturing Local purchase is a specific procurement involved for a locally available or “off the shelf” item, the buyer contacts a “commodity” vendor. When the requirement involves special design or performance features, such as tooling investment costs and start up time, the buyer assessing a vendor’s capability should focus here on specific information on the suppliers financial health, quality, facilities, efficiency, industrial peace, technical excellence and position in industry. COMMODITY SUPPLIERS : It is undoubtedly the most significant factor and it is a vendor’s willingness and ability to fill buyer requirements reliably. This is often the only advantage he can offer over his competitors. PRICES are generally competitive for equivalent quality lines, but pricing structures may vary with respect to quantity discounts. This aspect offers opportunity for analysis and evaluation.
  8. 8. 8 “Capability” Suppliers : When the procurement is for unique requirements calling for special design, performanceor reliability features and entailing special tooling, preparatory time and even capital investment, the buyer is virtually procuring vendor capability. This supplier becomes, ineffect, an extension of the buyer’s in-house resources, or, in other words, an external manufacturer. Qualifications should be in terms of technical, manufacturing, financialand management capabilities. Some of the typical questions the buyers should be posing when undertaking a vendorcapability survey are : Will the vendor comply with the buyer’s engineering standards and procedures for items made to buyer’s design, and will produce drawings on buyer’s format when the requests it? What are the vendor’s inspection procedures and controls? How frequently does he calibrate tools, gauges, and test equipment for meeting primary engineering standards? What are his procedures of in-process inspection and quality control? What is his procedure for receiving inspection? What is the nature of his planning, scheduling and inventory control system? Will he furnish price breakdowns by cost elements on fixed price contracts? Does he have any objection to contracting on other than a fixed price basis? Does he employee learning curves in projecting labour costs? Will he designate specific individuals in his engineering, production and financial organization from whom the buyer can obtain pertinent information and data as he requires it? How has he performed for other customers?
  9. 9. 9 NEGOTIATION : The word negotiation means “Tradings a deliberation leading to an agreement”. Although price looms large in purchase negotiation there are other elements subject to discussion between buyer and seller, such as quality, quantity, delivery and other terms. Negotiation is a technique of arriving at a common understanding on the essentials of the contract between the buyer and seller, fair and reasonable to both. Small Supplier Development : It may be advantageous to encourage small firms in the engineering field so as to utilize the services of the new entrepreneurs. Small suppliers tend to need more assistance but purchasing personnel who have to watch for and develop new suppliers find that the small units are more responsive. Here, the purchase of raw materials and sometimes consumable tools by small ancillaries at comparable prices at which large consumers can obtain is a major problem.
  10. 10. 10 VENDOR RATING Industry has to depend upon outside suppliers or vendors due to – Cost consideration including economy of scale. Impossibility of total vertical integration. Specialization, some time leading to proprietary products and patents processes. As an alternative or stand by and for load leveling. Standardization Social considerations like government regulations, obligation to community, etc., Decentralization Strategic reasons The number of vendors who can satisfactorily meet all the requirements of the industry and be able to operate economically is few. This is because – Lack of capital. Unsteady marketing conditions. Lack of entrepreneurship. Non-availability of specialized listing facilities. Availability of trained manpower. Non-availability of know-how i.e. drawings, specifications, techniques, etc. Hence industry has to develop vendors so that their production is not hampered and cost is kept at reasonable level. Of course vendor-vendee both should be stable and there should be live and let live approach. Industry can resolve the problem by - a) Promoting new Vendors. b) Locating suitable vendors from the existing.
  11. 11. 11 samples of vendor selection formats attached for refn. Attachment
  12. 12. 12 ITEMS ACTIO N ON EXISTIN G SUPPLI ER STEP-1 ST EP -2 STEP-3 STEP- 4 IMPEMENTAT ION OF NEW STANDARD TEAM MEMBERS WITH TIME CASTING (WITH STANDARD) FAB HSG (WITH STANDARD) DIAMENSIO N PATT ERN STUD Y SURFACE FINISH FLAWS FDY WISE attached MACHINING OF BRG HSG Action plan To be done HOUSING MACHINING, With std-1 With std-2 With std-3 Action plan To be done attched CATCHER COVER CASTINGS/MACHINING Do Do UPGRADATION PLAN Action plan To be done NEW DEVELOPMENT OF VENDOR Action plan To be done Action plan step wise(2013-14)
  13. 13. 13 STATUS OF EXISTING SUPPLIERS STATUS OF MAY 2013 STATUS OF JUNE2013
  14. 14. 14 THANK YOU

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