Slides from Natalie Adams, Sustainable Procurement Coordinator, City of Mississauga, presented at the Sustainable Purchasing Leadership Council’s 2019 Summit in Portland, OR.

1. Sustainable Procurement
Progress Update
Making Better Choices
Presented by: Natalie Adams, Sustainable Procurement Coordinator

2. Introduction
• The Sustainable Procurement Policy
was enacted in January 2018
• A three year Implementation Plan
(2018-2020) is being carried out by a
dedicated staff resource

3. Implementation

4. Communication Plan
Phases: five main phases of training and communications
Target Audiences: describes primary audiences and the level of content
engagement they will require.
Buyers
Contract Managers
Managers and Directors
All Staff
Orienting Learning Practicing Mastering Maintaining

5. A communication plan was launched early in 2018
which includes:
• An explainer video for all internal and external
audiences
• A training program for buyers and contract
managers
• Posters and postcards have been distributed to
staff to increase awareness
• An internal website to provide staff with
information and tools was launched in early
2019
Building Staff Capacity

6. Key Messaging
The City of Mississauga has substantial buying power and we are using that
influence to improve the social and environmental impacts of our procurement
with transparency and accountability.
This is not a new way of procuring; sustainability will simply be another factor –
like price, quality, and service – that the City will use to obtain best value when
purchasing goods and services.
Sustainable procurement will help us to achieve the objectives of the Strategic
Plan and the Living Green Master Plan.
Full implementation of the Policy will take up to three years.

7. Tools and Procedures
Supplier Code of Conduct
Developed and implemented in conjunction
with the Sustainable Procurement Policy
Sustainable Leadership Questionnaire
Recommended for all evaluated
procurement processes and is typically
weighted at 10%
An internal website
Provides staff with information and tools
Code of Conduct
included in 100% of medium
and high value bidding
documents
Sustainability factor included
in all evaluated procurement
processes
Consistent and accessible
tools and resources

8. Success Stories
Fairtrade Certified Coffee
• Fairtrade coffee was introduced in all
City facilities in the summer of 2018
• The Fairtrade Certification means we
know the farmers growing the beans
were treated and paid fairly
• Fairtrade coffee was purchased at
the same price as the regular coffee
previously purchased

9. Office Supplies
• Currently purchasing 70% green
office products
• Previously purchasing about 26%
green office products
• The green office products selected
are priced equal to non-green items
Success Stories
Laptops for Municipal Election
• 966 laptops were packaged in
bundles of 25, rather than individual
packaging
• This saved time and storage space
and eliminated excessive waste
• The laptops are being redistributed
to staff as part of the laptop
replacement program

10. City-wide Facilities Cleaning
• CIMS (Cleaning Industry
Management Standard) certification
required
• Two cleaning companies are
working towards CIMS certification
as a result of City requiring
certification
Examples of Impact
We are engaging and
influencing suppliers in
sustainability

11. We are making better choices!