1. Managing the Risks
A Risk Management Presentation
For UT Dallas Student Organizations
Fire and Life Safety
Presentation 4 of 9

2. IT’S THE LAW
State law prohibits the possession of any explosive, firearm,
Imitation firearm, ammunition or hazardous chemicals on
University property.
MANAGING THE RISKS ● Fire and Life Safety

3. Policy
It is the policy of The University of Texas at Dallas to provide
the safest possible environment for our students, faculty, staff
and visitors. Each member of our academic community is
urged to accept the challenge of maintaining an accident-free
environment.
MANAGING THE RISKS ● Fire and Life Safety

4. Penalties
Tampering with or destroying fire safety equipment can lead to
fines and fees for repair as well as possible sanctions from law
enforcement authorities and the Dean of Students.
In the event that there is an injury or death, there can also be
criminal and civil charges filed against you and/or your
organization.
MANAGING THE RISKS ● Fire and Life Safety

5. What You Can Do
• When planning for an event, make sure the venue is large
enough to handle the expected attendance. Crowd
control is essential.
• Make sure during organizational meetings and events
that all entrances and exits are unobstructed. Do not
obstruct or tamper with smoke detectors or sprinkler
systems.
• Do not over load electrical circuits and remember to
always use surge protectors.
MANAGING THE RISKS ● Fire and Life Safety

6. What You Can Do
• Never ignore a fire alarm. “Oh, it’s just another drill.”
• If you suspect or know of any one who may be in
possession of any illegal weapons on campus, please
report it immediately to UT Dallas Police at 972-883-2331
or call 911.
MANAGING THE RISKS ● Fire and Life Safety

7. Objectives
• Identify the resources available to student organizations
pertaining to fire and life safety.
• Understand how your actions can be part of the solution
to any potential or ongoing fire and life safety issue.
• Personal safety.
• Event planning.
• What to do during a crisis.
MANAGING THE RISKS ● Fire and Life Safety

8. In An Emergency, who Can You Call?
• University Police 972-883-2331
‒ www.utdallas.edu/police
‒ Our police are trained in the same fashion as the City
of Richardson Police.
‒ They can provide security services for campus events.
‒ They offer a variety of trainings for students and student
organizations regarding safety.
• Calling 911 from a cell phone will connect you with the City
of Richardson dispatch.
‒ Remember to provide detailed emergency information
MANAGING THE RISKS ● Fire and Life Safety

9. Fire, Police, Or EMS
• If your gut says you think you should call 911, then call.
• Be patient when speaking with the operator. They will ask
a lot of questions; provide as much detail as possible.
• Do not hung up until the operator hangs up – unless you
are imminent danger.
MANAGING THE RISKS ● Fire and Life Safety

10. Not Feeling Well?
For medical advice contact:
Health Center 972-883-2747
For counseling advice contact:
Counseling Center at 972-883-2575
MANAGING THE RISKS ● Fire and Life Safety

11. And There Is Still More
For Fire Prevention Services
http://www.utdallas.edu/ehs/
For Safety and Security
http://www.utdallas.edu/enroll/visit/safety.php?nocookies=fals
e
For the Office of Campus Safety and Security
www.utexas.edu/safety
For forms related to planning campus events
Please contact the Student Organization Center at
972-883-6551
MANAGING THE RISKS ● Fire and Life Safety

12. If You See It...Report It.
• Slippery floors
• Water leaks
• Broken glass
• Strange odors (gas leak, fire, chemical, etc.)
• Lights out
• Broken doors and/or locks
• Emergency equipment missing or not working
• A person who doesn’t belong in a particular area
MANAGING THE RISKS ● Fire and Life Safety

13. Crime Prevention
• Use the blue light call boxes on campus if you need assistance
• Use the buddy system.
• Walk in well lit areas.
• Keep your valuables out of sight in your car and don’t forget to
lock your doors.
• Contact UTPD to borrow their engraver to engrave your
belongings.
• Visit UTPD’s website at www.utdalals.edu/police for more great
tips or to arrange a presentation for your student organization.
MANAGING THE RISKS ● Fire and Life Safety

14. Do You Have An Exit Strategy?
• At home (in your residence hall room or apartment)?
‒ Multiple exits
‒ Are there bars on windows
• At work?
‒ Have you practiced how to exit and where
• For your event?
‒ What is the room capacity for your venue
‒ Are exits clearly defined and able to be accessed if
needed
‒ Have you reviewed the city code regulations.
MANAGING THE RISKS ● Fire and Life Safety

15. Occupant Numbers A Key Factor
For Safety
How many people (occupants) are allowed depends on:
• Your apartment
• Your fraternity-sorority reception area
• Your classroom or lecture hall
• Your favorite nightclub
• Many permits may be required for public gatherings
MANAGING THE RISKS ● Fire and Life Safety

16. Do You Know What An Emergency
Looks Like?
• A fight.
• An alarm that is going off.
• Someone who is continually sick; throwing up multiple times,
falling down, losing consciousness.
• Someone with a weapon.
• Someone threatening another person or group either verbally or
physically.
MANAGING THE RISKS ● Fire and Life Safety

17. Weapons
• Are you aware of the UTD Weapons policy?
• For more information please refer to
utdallas.edu/orgs/manual/08/
MANAGING THE RISKS ● Fire and Life Safety

18. Internet Safety
Before you login, you should know:
• Use the privacy blocks that are available through on-
line groups for your own safety.
• Know who you are friending.
• Do not be afraid to unfriend someone.
• Do no give out your passwords to ANYONE.
• Keep any threatening or harassing emails, text,
messages, etc. to show the police.
MANAGING THE RISKS ● Fire and Life Safety

19. We Met Online.
If meeting someone in person whom you’ve only known on-
line consider the following:
• Share your intentions and plans with friends.
• Come up with a plan to leave if things are not working
out.
• Meet in public space.
• Have a friend be at your meeting place and sit where
they can see you, but not interfere.
MANAGING THE RISKS ● Fire and Life Safety

20. HOW TO RESPOND TO A CRISIS
AT YOUR EVENT?
• Call for help.
• Stay calm.
• Be prepared to give as much information possible to 911
and the responding emergency personnel.
• Contact the Office of the Dean of Student as soon as
possible to get assistance with how to address media, if
necessary, and See what resources they can offer. Call (972)
883-6391.
MANAGING THE RISKS ● Fire and Life Safety

21. SUMMARY
• Be sure to visit the websites mentioned in this
presentation for more in depth information.
• Be an active participant in your community, do be a
bystander.
• Be prepared.
• Be calm.
MANAGING THE RISKS ● Fire and Life Safety

22. Additional Questions
Discuss with your organization’s leadership
• Faculty/Staff advisor
• Risk Management Officer (or other officer)
• Alumni members/organization
MANAGING THE RISKS ● Fire and Life Safety

23. Review Your Knowledge
1) Clink on the link below to get started
https://elearningpilot.utdallas.edu/webapps/portal/frameset.jsp
2) Login with your netID and Password
3) In the my organizations box click on Risk Management Quizzes
2012-2013
4) Click on the quiz title that you will take.
5) Click Begin. As you proceed make sure all answers are saved.
6) Once you have answered and Saved all ten questions click save
and submit.
7) Wait for the submission report. Click ok to view results
8) If you have scored an 80% you may move on to the next quiz.
If you have not scored an 80% you must retake the quiz until
you have received a score of 80%