SharePoint Online vs SharePoint On-Premises; Are YOU making the right choice?
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These slides complimented a webinar. They walk through the key points you should be considering as you look at upgrading to SharePoint 2013. The decision you make now could impact your company for the next 5 years or more – are you making the right decision about YOUR upgrade? You'll Learn What are my options -- On-Premises vs Online? Staying on-premises -- Pros & Cons Going SharePoint Online Best of both worlds? -- On-Premises & Online? 3rd Party Tools -- How do these help? To see the webinar click here: http://info.paitgroup.com/webinar-replay/?utm=replay-email-b&sslid=M7Q0MjYxMTEHAA&sseid=MzU2MTWyBAA&jobid=96b943ac-50c6-446e-a162-9c4e24c02d7a
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SharePoint Online vs SharePoint On-Premises; Are YOU making the right choice?
- 1. SharePoint 2013 On-Premises vs. Online Are you making the right decision? Thank you for attending today’s webinar! Share your thoughts on twitter @stephkdonahue
- 2. STEPHANIE DONAHUE A little about my background before we get started. PAIT is a SharePoint services consulting firm specializing in content management and business process automation. I’ve been in IT ~17 years, consulting for 10+ years, and better or for worse, SharePoint for about 7 years! My background is in Information Architecture, content management and business process automation. Please jump in and submit questions on the chat window!
- 3. THERE IS A LOT OF NOISE OUT THERE • “Push it all to the cloud!” • “Keep your data secure!” • “Bring the cloud to your business!”
- 4. WHAT IS CAUSING COMPANIES TO UPGRADE TO SHAREPOINT RIGHT NOW? YOU MAY HAVE: Aging hardware Unsupported software Company Mergers Everyone needs to work on the same platform New features! Bells and whistles Running out of storage/resources on-premises Mobile use demands Own the upgraded licensing already
- 5. No matter what your situation, it brings us all to the same place with the same questions 1 Can I do what I need to do in the cloud? 2 What are the pros and cons? 3 Is the cloud secure? 4 Who else in my industry is doing this?
- 6. OPTION 1: STAY 100% ON-PREMISES PROS • Easy migration • Controlled updates – apply them when you want 1 • Connecting to Line of Business systems is easy • It’s been around for a while • SharePoint 2016 is confirmed • I’ll worry about it later!!
- 7. OPTION 1: STAY 100% ON-PREMISES CONS • No native mobile apps • No sharing with external user accounts • Potential performance issues • SharePoint Server maintenance 1
- 8. OPTION 2: GO 100% SHAREPOINT ONLINE PROS • All new features, all the time • Mobile Apps • No server maintenance • Very little downtime • Redundancy/HA are built in • 1TB of space PER USER in OneDrive for Business • Security – encryption in motion and at rest • Roadmap 2
- 9. OPTION 2: GO 100% SHAREPOINT ONLINE CONS • Constant Updates • Migration requires a third party tool • You may need to look at increasing bandwidth needs • There is NO calculator for this • Difficult to connect to on-premises systems • Critical third party tool not supported in SharePoint Online 2
- 10. OPTION 3: BEST OF BOTH WORLDS “Bring the Cloud to Your Business” 3 SharePoint Hybrid Options
- 11. REDIRECT ON-PREMISES MY SITES TO SHAREPOINT ONLINE. Control your secure content on-premises Take advantage of the 1TB per user in OneDrive for Business. Replace those personal Box and Dropbox accounts. Use SharePoint Online as your extranet. Free external users Easy collaboration with vendors and clients
- 12. THE EXECUTIVE Display Yammer feeds embedded in on on- premises SharePoint site The newsfeeds are rumored to be deprecated as the integration with Yammer continues to improve Replace boring discussion boards with mobile accessible conversations! INTEGRATE ON-PREMISES WITH YAMMER
- 13. OPTION 4: COMPLEX HYBRID SCENARIOS 3 PROS: • Inbound – Search on-premises, results from online • Outbound – Search online from on-premises • Both 4 • Search indexed file share from SharePoint Online • Search extranet from the intranet
- 14. OPTION 4: COMPLEX HYBRID SCENARIOS 3 4 Complexity!! CONS • Reverse Proxy required • Complex configuration in SharePoint • File share results must be published • Directory Sync required • ADFS NOT Required unless you use Web Application Proxy
- 15. SharePoint Hybrid can be AWESOME Understand your options Review requirements Carefully plan timeframes Allow time for testing
- 16. What if it could be even BETTER? • How can I publish content from my intranet to my extranet? • Is there an easier way to connect to my data? • Can I create workflows for both environments?
- 17. Bridge the gap! ON-PREM ONLINE K2 Blackpearl • No code solutions for Forms, Workflow, Reports • Platform independent • LOB Integrations K2 AppIt • No code solutions for Forms, Workflow, Reports • SharePoint Online only • LOB Integrations
- 18. Blackpearl Features • Create forms, workflows, and reports • Connect to external databases (SQL, Oracle) • Connect to Line of Business systems like SAP, Salesforce • Views SharePoint Online just like another data source! • Platform independent – not just for SharePoint
- 19. AppIt! Features • Create forms, workflows, and reports • Connect to on-premises business systems like SQL, SharePoint, Exchange - no code! • Connect to other on-premises business systems utilizing the web services endpoint broker • Functionality close to on-premises K2 blackpearl • Monthly subscription based
- 20. Other Benefits Blackpearl and AppIt • Drag and Drop, user friendly tools for forms and workflows • Guaranteed upgrade path • No more settling for InfoPath! • Fantastic training and support
- 21. Recap SharePoint On-Premises is ideal when… • You want to have full control of your environment • Line of business connections are critical • External Users and Mobile use are not priorities • You have a third party tool that doesn’t support SharePoint Online
- 22. Recap SharePoint Online is ideal when… • You don’t want to manage servers • Frequent updates are acceptable • Mobile use is important • You need additional storage space
- 23. Recap SharePoint Hybrid is ideal when… • You want the best of both worlds! • You are still comfortable supporting servers on- premises • You want to integrate OneDrive for Business or Yammer • You have search needs that spread multiple environments
- 24. Recap SharePoint Third Party tools are ideal when… • You want to make development and automation easier • You want to bridge the gap in your hybrid environment • You need to connect multiple data systems to each other •
- 25. GIVEAWAYS Contact PAIT Group to get a demo or find out more! We are giving away a free workflow envisioning session from K2 for the most interested party that reaches out to me. sdonahue@paitgroup.com SharePoint Online Readiness Checklist will be available after the webinar.
- 26. Q & A
Hinweis der Redaktion
- Please jump in and submit questions on the chat window! I need to keep pace on the webinar but if I can’t answer it during the session I will email you afterwards. I have a team member on the call tracking all of the questions for me. I would love to hear from you!
- Push it all to the cloud! That’s all we heard for a while, not just from Microsoft but from many vendors. Strong argument for moving to SharePoint Online. Keep your data secure! This is what we hear from organizations, concern about keeping information safe. If it’s hosted by Microsoft – who has access? How do I know its secure? Bring the cloud to your business! hybrid environments and the reality that we really need the best of both worlds.
- Where do I start trying to find answers to all of these questions? You want to start by documenting what’s important to you as an organization. So as I walk through the pros and cons of our options here – I want you all to take note of which of these points are important for YOU specifically. This will help you fill out your SharePoint Online readiness assessment that you will receive at the end of this webinar!
- Lets start here –
- FYI – a lot of really good developers are not yet comfortable with the app model and it will take anyone twice as long to develop an app as it would to do the same work on-premises
- This is not as simple as just saying “we’re going to do a hybrid configuration” – there are actually options for within Hybrid as well…..
- MySites redirection and Yammer integration are more basic Hybrid configurations and can be configured in SharePoint relatively quickly. They do require directory sync but do not require ADFS or Single Sign on. In any hybrid scenario, single sign on is nice so your users do not have additional authentication prompts.
- Standard scenario where users want to search both environments in one place Suppose you are using your on-premises environment to crawl your file share – you can crawl that file share and supply those file to SharePoint Online to be viewed! This means, you could potentially setup a SharePoint On-Premises environment, specifically for that purpose.
- A reverse proxy is required (only 3 show on the Microsoft site – look these up) If you are hoping to supply SharePoint Online with search results that include file share documents, you need to publish your entire fire share through the reverse proxy!! Directory sync is required between AD on-premises and your Office 365 environment Microsoft will tell you that ADFS + SSO are not required. But there are a few BUTS there…. If you use the built in web application proxy (reverse proxy built into Windows Server 2012), so actually DO need ADFS Even if you don’t use the Web App Proxy, It will still prompt the users to log in again when they open a document from the file share
- If this sounds like a bunch of work – there are other options for hybrid environments! But what if…..what if it could be even better? What about real integration? Movement of content between environments? I don’t want this to be too much of a sales pitch, but I’m so excited about the possibilities here I had to put a plug in for our workflow vendor K2…..
- Create workflows in both without paying for two separate tools.
- K2 provides applications for forms and workflow available both on-premises and in SharePoint Online. On-premises, K2 BlackPearl sits independent of SharePoint and can connect integrate data from different line of business systems in your organization. Online, the forms and workflow apps are SharePoint specific and is called AppIt.
- K2 provides applications for forms and workflow available both on-premises and in SharePoint Online. On-premises, K2 BlackPearl sits independent of SharePoint and can connect integrate data from different line of business systems in your organization. Online, the forms and workflow apps are SharePoint specific and is called AppIt.
- Use case: provision Azure AD account, add that user to a specific group, reallocate that license, etc. New Hire form, etc. K2 provides applications for forms and workflow available both on-premises and in SharePoint Online. On-premises, K2 BlackPearl sits independent of SharePoint and can connect integrate data from different line of business systems in your organization. Online, the forms and workflow apps are SharePoint specific and is called AppIt.
- K2 provides applications for forms and workflow available both on-premises and in SharePoint Online. On-premises, K2 BlackPearl sits independent of SharePoint and can connect integrate data from different line of business systems in your organization. Online, the forms and workflow apps are SharePoint specific and is called AppIt.