http://www.auditbots.com/products/sap-license-saver/ For 30 day proof of concept install SAP Licensing is a challenging area for many SAP customers. One of the common challenges is that overrun of licenses is first discovered when SAP sends a request for the yearly license reporting. In these cases the number of licenses has already been reported to SAP and it is impossible to adjust the licenses according to the use of the systems. I would like to lay out a process that can be used for staying informed about the license usage so it is possible to reassign users to the appropriate license categories and purchase additional licenses at the normal SAP discount, if needed. The process is divided into 4 steps. 1. Define license audit processes and responsibility 2. Perform quarterly license reporting 3. Adjust users’ license category based on actual usage 4. Do the License audit reporting to SAP

1. Compliance Designed Well
AuditBot

2. AuditBot Overview
• AuditBot provides…
• expertise in intelligently identifying and responding to risks that impact SAP
System.
• So that…
• organizations can automatically identify, manage and prevent Risks that result
in…
– … user having excessive Access
– … poor SAP security design
– … risk due to security vulnerability
– … costly audit findings
• We do this by providing…
• a SAP Audit software solution that delivers precise, actionable and auditable
intelligence of control breakdowns across systems, processes and transactions
Automate
Compliance
Improve
Operations
Reduce Risk &
Fraud

3. SAP Certification

4. Metropolitan Fire Brigade-Australian
Government Agency
"This is a simple but very versatile software suite
addressing all SAP GRC features and much more.
It is an ABAP suite fully incorporated with the SAP
application." said Upul Prematunga, Manager -
Financial Compliance at the Metropolitan Fire
Brigade-Australian Government Agency.

5. 5
• “All the audit programs are written in ABAP Program”
• “All the audit logs are gathered and recorded into
custom table for unlimited use
ABAP Based
No New
Hardware
Quick
Implementation
• “Solution can be deployed in SAP System on the
exiting hardware.”
• Existing company resource can support the product
• “Solution can be implement Quickly some time even
within one day.”
• “Training the internal audit team is quick as the report
are one click execution.”
Architecture

6. 6
• User who is authorized to perform operational-related
and system administration / management roles
supported by the licensed software, and has also
been given the rights granted under the SAP
Application Limited Professional Use
Professional
User
Limited
Professional
User
Employee User
• User who is authorized to perform limited operational
roles supported by the licensed software.
• User who is authorized to perform the following roles
supported by the licensed software, all solely for such
individual’s own purpose and not for or on behalf of
other individuals.
User Types

7. 7
• What is the Number of license you have purchased
Your License
Count
Assign License
Type
User Count in the
System
• Assign Proper license type to users
• User left blank are automatically assigned to
Professional users
• Review the User ids in the System
Diagnosis

8. USMM Report on User with License
Type

9. 9
• “What is your Company Policy regarding Inactivity
Company Policy
Review
Frequently
Lock and
Remove Roles
• Analyze the inactivity on regularly and lock users.
• User SUIM standard Transaction
• Solution can be implement Quickly some time even
User Inactivity

10. SUIM Report for Looking at User
Inactivity

11. AuditBot Auto Lock Tool

12. User Inactivity

13. Cross System User License
Classification

14. Duplicate Users

15. Role based License Assignment
Transaction LICENSE_ATTRIBUTES

16. Transactions in Role Vs Actual Usage