Presentation given by Doris Grimm and Alvaro Ortega Noel with special guest speakers from the 2012 Outstanding Project Award Winners. Presentation given at the 2013 Rotaract Preconvention in Lisbon, Portugal.

1. Rotaract Pre-Convention
Lisbon, Portugal
Rotaract Pre-Convention 2013, Lisbon
Effective Projects: Internationally and Locally
Alvaro Ortega Noel - RAC Panamá, D4240 & Doris Grimm - RAC Mannheim, D1860

2. Who are we?
Alvaro Ortega Noel
- Rotary International Rotaract Committee 07-08
- Rotaract Club of Panamá Past President
- Leader of Outstanding Project Award Winner Project: Self
Sustainable Farms
Doris Grimm
- E.R.I.C. Vice President 2012 - 2014
- Since 2 Years Judge in the Best European Social Project
- Experience with international and local projects
Rotaract Pre-Convention
Lisbon, Portugal

3. EUROPEAN ROTARACT INFORMATION CENTRE
www.rotaracteurope.org
What will you learn today?
How you come up with a project idea
How to manage your project effectively
How to survive pitfalls
Rotaract Pre-Convention
Lisbon, Portugal

4. Pre- Phase of a Project
How do I get an idea for my club?
How do I get the right people for the project?
How much time will this social project take?
Where and how should I promote my project?
What funds do I need to start my project?
How to get the funds?
Rotaract Pre-Convention
Lisbon, Portugal

5. Executing your project
Where do people interested and involved get information from?
How will communication work during the project?
How do I make sure my team members are doing what they need to do?
What is the appropriate progress reporting/ feedback?
How do I make sure everyone is having fun during the project?
What are the pitfalls in an international project?
Rotaract Pre-Convention
Lisbon, Portugal

6. Post-Phase of a Project
When is my project finished?
How do I make sure that everyone involved in the project really gets out of it
what they wanted?
How do I make sure ideas and lessons we learned during the project are
surviving in our club?
Where do I put documentation for the project?
Rotaract Pre-Convention
Lisbon, Portugal

7. Priorities
Make a list of priorities and action
plans to confirm that the team
(club members) are focused on
what is really important.
Time
Check appropriate key dates to
keep clear view of the objectives
in mind.
Risk
The anticipation and planning
against improvisation, in order to
monitor the risks. It also allows us
to report on strategies and
possible areas of improvement
Budget Control
The budget control let us know
whether we are above or below
budget and in consequence make
projected change orders.
Rotaract Pre-Convention
Lisbon, Portugal
Best Practices: Before, during and after
project

8. Lessons learned
Leave knowledge acquired during
the project for future reference.
Closure
Finish the project by an act of
closure. "The project isn’t over
until it's over.“
Acknowledgements
Recognize all participants for their
contribution to the completion of
the project.
Rotaract Pre-Convention
Lisbon, Portugal
Best Practices: Before, during and after
project

9. Your Task - 30 Minutes
Get together in three groups
− Pre-phase
− Execution Phase
− Post-phase
Think of a project of your own where something went wrong in
the above mentioned phase
Discuss what would be a best practice to get out of such a pitfall
& how to avoid something like this
Write down your findings - You will have 5 minutes to present
your results in the end
Rotaract Pre-Convention
Lisbon, Portugal

10. Summary
XXX
XXX
XXX
(to be filled in after presentation of the Group work outcomes)
Rotaract Pre-Convention
Lisbon, Portugal

11. Questions or remarks?
Alvaro Ortega Noel Doris Grimm
alvaro.ortega@gmail.com doris.grimm@rotaract.de
Many thanks for your attention!
Rotaract Pre-Convention
Lisbon, Portugal