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Making Meetings Better (Meeting Facilitation)

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RosarioGuarnieri

This is a PowerPoint presentation I have created to summarize the recent Lynda certification I received on Making Meeting Better. I hope you find this insightful, enjoy!

Leadership & Management
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Making Meetings Better (Meeting Facilitation) By, Rosario Guarnieri
Facilitator’s Focus • Interpersonal Dynamics • Ensuring participation • Keeping diverse views represented • Maintaining team energy • Designing norms • Reminding others of the agenda • Managing awkward moments • Structure of the process • Agenda • Pre-work expectations • Decisions • Desired outcome
Internal or External Facilitation? • When trying to determine whether to apply facilitation internally or externally, ask yourself these five questions: • Which meetings are critical? • Would a facilitator improve team performance? • What’s the monetary value? • Is it worth an external facilitator? • What extra will an external facilitator bring?
Pros and Cons of Internal Facilitation • Emotional Investment • Pro: Highly invested in the success of the team • Con: Difficult to let go of control • Culture • Pro: Higher chance for empathy • Con: Open to favoritism • Content • Pro: Better understanding of the content • Con: Harder to stay neutral
Focus on the Objective • Establish a clear objective • Know how the objective relates to the content and people • Keep meetings on track • Synthesize peoples thoughts
Preparation of the Meeting • Start with a solid agenda • Pre work: • All reading, watching, or writing prior to meeting • Summary of content and questions • Things to consider: • Which topics are important? • How much time? • What is the desired outcome? • When will you communicate?
Successful Meeting Structure • The 5 elements of structure include: 1. Walkthrough of the agenda 2. Manage time 3. Assign a scribe 4. End with action, ownership, and items to be discussed later 5. Seek feedback
Optimizing Outcomes as a Facilitator • Consistency of tools • Get team to commit to using tool consistently • Shared accountability • Identifying norms, and determine which are critical for success • Trust and connection • Trust = (Credibility + Reliability + Intimacy) Self Orientation

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Making Meetings Better (Meeting Facilitation)

  • 1. Making Meetings Better (Meeting Facilitation) By, Rosario Guarnieri
  • 2. Facilitator’s Focus • Interpersonal Dynamics • Ensuring participation • Keeping diverse views represented • Maintaining team energy • Designing norms • Reminding others of the agenda • Managing awkward moments • Structure of the process • Agenda • Pre-work expectations • Decisions • Desired outcome
  • 3. Internal or External Facilitation? • When trying to determine whether to apply facilitation internally or externally, ask yourself these five questions: • Which meetings are critical? • Would a facilitator improve team performance? • What’s the monetary value? • Is it worth an external facilitator? • What extra will an external facilitator bring?
  • 4. Pros and Cons of Internal Facilitation • Emotional Investment • Pro: Highly invested in the success of the team • Con: Difficult to let go of control • Culture • Pro: Higher chance for empathy • Con: Open to favoritism • Content • Pro: Better understanding of the content • Con: Harder to stay neutral
  • 5. Focus on the Objective • Establish a clear objective • Know how the objective relates to the content and people • Keep meetings on track • Synthesize peoples thoughts
  • 6. Preparation of the Meeting • Start with a solid agenda • Pre work: • All reading, watching, or writing prior to meeting • Summary of content and questions • Things to consider: • Which topics are important? • How much time? • What is the desired outcome? • When will you communicate?
  • 7. Successful Meeting Structure • The 5 elements of structure include: 1. Walkthrough of the agenda 2. Manage time 3. Assign a scribe 4. End with action, ownership, and items to be discussed later 5. Seek feedback
  • 8. Optimizing Outcomes as a Facilitator • Consistency of tools • Get team to commit to using tool consistently • Shared accountability • Identifying norms, and determine which are critical for success • Trust and connection • Trust = (Credibility + Reliability + Intimacy) Self Orientation