OVERVIEW ON
SAP SALES & DISTRIBUTION
Name : Saravanan M
Desig : Business Analyst
Org : Galaxy Infotech
Mobile: 99420 99626
Email : saravanan196@gmail.com

ERP - ENTERPRISE RESOURCES
PLANNING
WHY AN ERP?

WHY AN ORGANIZATION PLAN
FOR AN ERP :
FOR OVER ALL CONTROL OF AN ORGANIZATION
TO HAVE BETTER FINANCIAL CONTROL
FOR BETTER INVENTORY CONTROL
BETTER WAY OF OPERATING
FOR BETTER REPORTING SYSTEM
MAN POWER ACCESSMENT
OPTIMUM UTILIZATION OF RESOURCES
( MEN,MACHINES AND MATERIALS)

ERP MARKET
SAP-60+ MODULES WITH MKT SHARE
60%
ORACLE- MANUFACTURING/
FINANCE/HRMS
BAAN- PRODUCTION
PEOPLE SOFT- HR
SIEBEL—CRM
JDE-FINANCE/MFG
RAMCO

SAP INTRODUCTION
SAP ( ESSAP) A PRODUCT OF ERP
SYSTEMS,APPLICATIONS & PRODUCTS IN
DATA PROCESSING
SAP,AG Founded in 1972 in Germany by
few Ex-IBM Employees
SAP introduced R/3( Client Server
Technology) in the year 1992

SAP ADVANTAGE
•SAP ADVANTAGE BAGGED 60% OF ERP MKT
SHARE
•SIMPLE INTEGREATION BETWEEN MODULES
•CUSTOM BUILT PACKAGES
•BUSINESS SUITS
•INDUSTRY SPECIFIC PACKAGES
•COMPATIBILTY FOR MOST OF THE
BUSINESS PROCESSES AROUND THE GLOBE

SAP MODULES
•Initially MODULES
•LOGISTICS- SD/ PP/MM
•FINANCE: FI/CO/AM
•HR- HR/QM/PM
•OTHERS: WF/IS/PS
•FROM 1998 ON OWARDS MODULES COUNT
INCREASED TO 36 with SD EMERGED AS A
SEPARATE MODULE
PP/MM/SD/FI/CO/HR/PS/WM/WF/QM/PM
etc

SAP MODULES-CLASSIFICATION
FUNCTIONAL TECHNICAL NEW DIMENSIONAL
FI-CO/MM/PP/SD ABAP/BASIS CRM/EWM/EP/SRM etc
HR/PM/QM

TECHNOLOGY
ARCHITECHTURE: R/3 –THREE TIER( CLIENT
SERVER TECHNOLOGY)
PROGRAMMING : SAP USES ABAP-ADVANCED
BUSINESS APPLICATION PROGRAMMING FOR
PROGRAMMING
DATA BASE : ORACLE DATA BASE,IBM-DB2 (WITH
LATEST VER),SYBASE
JAVA ENGINE : SAP CRM
NETWEAVER : INTEGRATING SAP SYSTEMS
WITH NON SAP SYSTEMS

INTRODUCTION
ERP-SAP
2/3 Tier Architecture
Modules
Easy Access/SPRO General Settings
SPRO-Organization Structure

ARCHITECHTURE- 3 TIER
DATA BASE SERVER
APPLICATION SERVER
PRESENTATION
SERVER
PRESENTATION
SERVER

GENERAL SETTINGS
• COUNTRY
• CURRENCY
• TIME ZONE
• CALENDER
• UNITS OF MEASURE
BASE SALE DELIVERY
FACTORY
VENDOR
CUSTOME
R

ORGANIZATION STRUCTURE
COMPANY
COMPANY-CODE PLANT
SHPNG PT
P.ORGN
P.GRP
SALES ORGN
DIS CHNL DIVISION
SALES OFF
SALES GRP
SALES ORGN +
DIST CHNL
EMP EMP
CNTRL AREA
CREDIT CNTRL AREA
SALE
S
AREA

MASTER DATA
Customer Master Record
Material Master Record
CMIR
Condition Master
Output Master data

SALES
Sales Cycle
Documents in Cycle:
Sales Document Types
Item Category Types
Item Category Group
Item category Determination
Schedule Line Item Categories
Copy Controls

SALES CYCLE
INQUIRY
QUOTATION
ORDER
DELIVERY PGI
BILLLING
REL TO ACCOUNTS
INVENTORY
ACCOUNTS
CONTRACT
S
SCHEDULIN
G
AGREEMNET
S

SD DOCUMENTS
PRE SALES- IN,QT
SALES- OR,CS,ETC
COMPLAINTS-RE,CR,DR,FD
etc
OUTLINE AGREEMENTS-
CONTACTS,SCHEDULING
AGREEMENTS

SALES DOCUMENTS
• T-CODE FOR CREATION: VOV8
• IN-INQUIRY,
• QT- QUOTATION,
• OR- STD ORDER
• BV/CS –CASH SALES
• RO/SO- RUSH ORDER
• FD- FREE OF CHARGE DELIVERY
• CRB: CR MEMO REQUEST
• DRB: DEBIT MEMO REQUEST
• RE: RETURNS

DOCUMENT STRUCTURES
SALES DOCUMENT STRUCTURE :
HEADER DATA
ITEM DATA
SCHEDULE LINE DATA
DELIVERY DOCUMENT STRCUCTURE:
HEADER DATA
ITEM DATA
BILLING DOCUMENT STRUCTURE :
HEADER DATA
ITEM DATA

BASIC FUNCTIONS
Condition Technique for Pricing
Condition Tables
Access Sequence
Condition Type
Pricing Procedure
Pricing Procedure Determination
Condition Records
Pricing: Condition Exclusion
Free Goods Determination

BASIC FUCNTIONS
Partner Determination
Out Put Determination
Material Determination
Product Proposal
Item Proposal
Incompletion Procedure
Availability Check
Credit Management
Number Ranges

SHIPPING
Delivery Document Types
Schedule Category
Schedule Line category Determination
Shipping point Determination
Storage Location Determination

DELIVERY DOCUMENTS
• T-CODE : OVLK
• LF: STD DELIVERY
• LR: RETURN DELIVERY
• LO: DEL W/O ORDER REF
• NL: REPLISHMENT DELIVERY

BILLING
Billing Documents
Billing Plans(Periodic,Milestone)
Cancellation of Invoices
Invoice lists

BILLING DOCUMENTS
• Creation T.code: VOFA
• F1: ORDER REL BIILING
• F2: DELIVERY REL BILLING
• F5: PROFORMA INBVOICE FOR ORDER
• F8: PROFORMA INVOICE FOR DELIVERY
• G2- CREDIT MEMO
• L2- DEBIT MEMO
• RE: CERDIT MEMO FOR RETURNS
• IV: INTER COMPNAY BILLING
• S1:CANCELLATION OF INVOICE
• S2:CANCELLATION OF CREDIT MEMO

SPECIAL FUNCTIONALITIES
Third Party Order
Individual Purchase Order
Consignment Sales

Special Topics
REBATE PROCESSING
VARIANT CONFIGURATION
TRANSFER ORDER
INTEGRATION
DATA TRANFER TECHNIQUE
ASAP METHODOLOGY
REAL TIME SCNARIOS
REPORTS

THANK YOU