SKILLS

1. Welcome
Supervisors
Enjoy the
Skills for Success

2. What is Supervisor
 Any individual having authority, in the
interest of the employer:
 May be/Capability :- To hire, transfer,
promote, discharge, assign, reward, or
discipline employees, or responsibility to
direct them or to adjust their grievances,
effectively to achieve the Target/Goal.

3. Who else are called Supervisor:
 Professor who oversees a PhD
dissertation.
 Head of team of doctors
 Incharge of Institutions
 Administrative head of organisation

4. 4
Why do people want to become
supervisors?

5. 5
 Prestige and Status
 Increased Salaries
 A Desire to Be a Change Agent
 Increased Opportunity for Creativity
 Increased Capacity to Give
 A Desire to Control People

6. 6
What is a good Supervisor and
leader?

7. 7
A good leader alias supervisor:
 Fosters trust;
 Builds people rather than tears them down;
 Is supportive;
 Is consistent;
 Is caring;
 Uses time wisely;
 Is persistent to their goals;
 Is willing to compromise;
 Allows as much freedom is possible;
 Is creative.

8. 8
What kind of supervisor will you
be?

9. 9
Issues of Supervision:
 Acceptance and the use of authority can be
difficult.
 When you become a supervisor, you step
over a boundary. You are no longer a line
worker.
 You may not be loved because you will
have to tell people to do things they may
not like to do.

10. Another Issues in Supervision:

11. What do supervisors do?

12. The Role of the Supervisor
 Setting goals
 Demonstrating effective behaviors
 Decision-making
 Managing Change
 Time Management
 Communication Skills
 Effective Meeting Skills
 Motivation
 Delegation
 Training

13. How to Plan your Goal:
 Carry out policies passed down a
hierarchy from the level above.
 Plan short-range action-steps to carry
out goals set by the level above.
 Organize the work group.
 Assign jobs to subordinates.

14. How to Guide your Team
 Delegate projects to
subordinates.
 Direct tasks, jobs and projects.
 Train subordinates.
 Enforce rules and regulations.

15. How to Promote your team
 Lead and motivate subordinates.
 Develop group cohesiveness.
 Solve routine daily problems.
 Control or evaluate performance of
subordinates and the department -
performance appraisals.

16. What does the company expect
from supervisors?
 Stay aware of the big picture
 Create a productive environment for your
employees
 Make decisions on your own
 Implement new programs and methods
 Inform your people about company policies
and procedures
 Teach effectively

17. 17
Set Aims and Goals

18. Set personal and professional
goals
 Write down your goals
 Discuss with your supervisor and your
team
 Review often

19. Take action to get ideas and plans
accepted
 Get employee support
 Convince your supervisor and senior
management

20. Effective behaviors of
Supervisors:
 Patience
 Tolerance
 Sensitivity
 Empathy
 Decisiveness
 Sense of humor

21. Decision Making
 Be truly open-minded
 Avoid taking sides
 Recognize your own bias
 Don’t let titles or prestige influence your
decisions
 Avoid absolute wordings in your decisions

22. Questions to ask before making a
decision
 Do I have enough information to make a
decision?
 What would be the worst possible result if I
make that decision?
 Do I need to make a decision at this time?
 Am I the best person to make the decision?

23. Don’t be afraid to take a risk
 Make that tough decision
 Believe in it and promote it
 Sell it

24. Before selling your decision
 What information should be provided?
 What medium will be the most effective?
 Is my presentation phrased in language that
will gain support for the decision?
 What negative responses might I receive?
 When and how will I present?
 What questions are likely to come up?

25. Sell your decisions to the
following:
 Immediate supervisor
 Other supervisors that need to be informed
 Employee affected by the decision
 Employees indirectly affected

26. To manage change:
 Determine the method for introducing and
selling the change to your team
 Break the change down into smaller steps
 Create a contingency plan
 Monitor the implementation of the change,
including results and behaviors
 Accept and plan for the results of change

27. Sell the change
1. Present the change to employees in clear and
specific language
2. Put your ideas in a positive, constructive light
3. Stress your willingness to help employees adapt
4. Ask employees how they plan to deal with it
5. If change has unintended results, be open to
review

28. Managing Your Time
 What are some timewasters?

29. How to manage your time
 Prioritize your work
 Assess how you are currently spending your
time
 To do lists
 Plan your tasks daily
 Evaluate time management several times
during the day

30. Communication Skills
 Present one idea at a time
 Keep it simple
 Make it brief
 Personalize it to the other person
 Use the right tone of voice and body language
 Get acceptance of each idea
 Respond to the emotions of the person
 Appreciate your listener’s concerns
 Encourage listeners to express themselves

31. Steps to improve listening skills
 Ask questions
 Concentrate – stay focused
 Identify the main idea
 Listen for the rationale
 Listen for key words
 Organize in your mind
 Take notes

32. Role of the Facilitator
 Stay calm – don’t take sides
 Keep on the agenda
 Start and end the meeting on time
 Encourage participation

33. Praise with a reason
 Mean what you say
 Balance your praise
 Immediately after the event
 Public or private

34. Criticism
 Do it as quickly as you can after discovering the
problem
 Limit comments to the person’s actions in this
situation
 Let them do some of the talking
 Be considerate
 Don’t mix criticism with praise
 Don’t play psychiatrist
 Make it private

35. Effective Delegation Skills
 Improves productivity
 Can concentrate on supervisory
responsibilities
 Develops skills in others
 More job satisfaction for employees
 Helps evaluate people

36. How to delegate better?
 Clearly define what you want your
employees to do
 Encourage people to learn and make their
own decisions
 Don’t take an assignment back after you’ve
delegated it

37. How to deal with the needs of
your employees:
 Be courteous, friendly and interested
 Offer assistance when needed
 Listen patiently
 Observe their work and give them feedback
 Make goals reasonable

38. What do employees want from
their jobs?
1. Appreciation
2. Recognition
3. Involvement with the company
4. Comfortable work environment
5. Money

39. What else?
 Security and stability
 Social needs
 Independence

40. Evaluation Questions
Use:
a. Strongly agree
b. Agree
c. Disagree
d. Strongly disagree
e. Don’t know
1. I found the presentation of material easy to understand.
2. This discussion session increased my knowledge on the
subject presented.
3. I will be able to use some of the information from this
discussion session in the future.
4. The presenter was well prepared for this discussion
session.
5. This presentation should be repeated in future
semesters.

41. Thanks
Hope for bright
future & Wish you
all the best.......
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