1. 1Military Sealift Fleet SupportMilitary Sealift Fleet Support
CommandCommand
Man, Train, Maintain, EquipMan, Train, Maintain, Equip
PPE Conference 2-4 Nov 2010PPE Conference 2-4 Nov 2010
N8 Financial Management - Update

2. 2Military Sealift Fleet SupportMilitary Sealift Fleet Support
CommandCommand
Man, Train, Maintain, EquipMan, Train, Maintain, Equip
N8-Financial ManagementN8-Financial Management
COMMITMENTS/OBLIGATIONS/EXPENSESCOMMITMENTS/OBLIGATIONS/EXPENSES
• Commitment: Occurs when a requisition is saved in FMS. A
commitment reduces the availability of funds. (Note: All
requisitions, even when they are in a rejected or incomplete
status, reduce your available funding)
• Obligation: Occurs when the requisition is auto-created to a
purchase order (PO). Examples of obligations are shipyard
contracts, service order contracts, funding documents, travel
orders, and government purchase card PO’s.
• Expense: Is recorded in FMS when the PO is receipted.

3. 3Military Sealift Fleet SupportMilitary Sealift Fleet Support
CommandCommand
Man, Train, Maintain, EquipMan, Train, Maintain, Equip
N8-Financial ManagementN8-Financial Management
RECEIPTING-ACCRUAL METHODRECEIPTING-ACCRUAL METHOD
• Enter receipts when services are provided or
goods/material are delivered to the warehouse
or ship
• Expenses are recorded when the receipt is
entered
• Do NOT wait for an invoice to receipt (you will
be understating your expenses)

4. 4Military Sealift Fleet SupportMilitary Sealift Fleet Support
CommandCommand
Man, Train, Maintain, EquipMan, Train, Maintain, Equip
N8 – Financial ManagementN8 – Financial Management
PR HEADER & LINE ITEM DESCRIPTIONPR HEADER & LINE ITEM DESCRIPTION
• The ship name, Period of Performance (POP) or
Required Delivery Date (RDD), and if the requirement
is going through the WAWF process, the acronym
“WAWF” must be entered at the beginning of each
description for services or goods being procured
through our N10.
• An example could be:
USNS MATTHEW PERRY, RDD: 13DEC10, WAWF,
CHROMOLAX HEATER

5. 5Military Sealift Fleet SupportMilitary Sealift Fleet Support
CommandCommand
Man, Train, Maintain, EquipMan, Train, Maintain, Equip
N8 – Financial ManagementN8 – Financial Management
Project Status Inquiry (PSI)Project Status Inquiry (PSI)
• PSI is our “tool” for determining obligation authority:
Cost Budget less expenses and commitments equals the balance, or
“Estimate to Completion” column in PSI, which is funds available for
obligation
“Actuals” in PSI represent expenses
“Commitments” in PSI include all requisitions and un-expensed
obligations
FMS training is provided quarterly. Look for e-mails from the training
contractor and sign up.

6. 6Military Sealift Fleet SupportMilitary Sealift Fleet Support
CommandCommand
Man, Train, Maintain, EquipMan, Train, Maintain, Equip
N8 – Financial ManagementN8 – Financial Management
TRACKING “YOUR” COMMITTMENTS/OBLIGATIONS
• The Port Engineer is responsible for monitoring requisitions and
PO’s that he/she initiates in FMS.
• Don’t wait until the Tri-Annual Commitment/Obligation Review to
cancel requisitions in FMS.
• The sooner you cancel a commitment/obligation that is no longer
valid, the sooner you get the funding back into your M & R budgets
• Eliminating invalid items in FMS as they occur/are identified, will
reduce the number of items to review during the Tri-Annual Review
•Discoverer Reports 12 and 12B are used to assist in this review

7. 7Military Sealift Fleet SupportMilitary Sealift Fleet Support
CommandCommand
Man, Train, Maintain, EquipMan, Train, Maintain, Equip
N8 – Financial ManagementN8 – Financial Management
FUNDING DOCUMENTS
• N41 enters requisitions for funding documents into FMS
• The requisitions are sent up for Reviewer’s approval
• N812 fund certifies the funding document requisitions and then
issues to the outside activity
• N812 auto-creates the Requisitions to PO’s when the signed
acceptance copies of the funding documents or contracts are
returned to the MSFSC Budget Office
• It is recommended that the Port Engineer inform the appropriate
Financial Technician when the work is actually accomplished so
that the receipts (expense) can be entered into FMS during the
month in which the work actually occurred. You should not wait
until the end of the fiscal year to have the funding document PO’s
receipted.

8. 8Military Sealift Fleet SupportMilitary Sealift Fleet Support
CommandCommand
Man, Train, Maintain, EquipMan, Train, Maintain, Equip
N8 – Financial ManagementN8 – Financial Management
Wide Area Work Flow (WAWF)
•Wide Area Workflow (WAWF) is a secure Web-based system for electronic
invoicing, receipt and acceptance.
http://www.acq.osd.mil/dpap/dars/dfars/html/current/232_70.htm
https://wawf.eb.mil/
https://wawf.eb.mil/FuncInfo.html

9. 9Military Sealift Fleet SupportMilitary Sealift Fleet Support
CommandCommand
Man, Train, Maintain, EquipMan, Train, Maintain, Equip
N8 – Financial ManagementN8 – Financial Management
Wide Area Work Flow (WAWF)

10. 10Military Sealift Fleet SupportMilitary Sealift Fleet Support
CommandCommand
Man, Train, Maintain, EquipMan, Train, Maintain, Equip
ROLE RESPONSIBILITIES
Invoice Reviewer Verifies that items or services being invoiced have been received
and accepted.
Receipt Verifier Ensures that the FMS PO contains enough quantity receipts in order
to match the invoice.
Certifying Officer Certifies that the Invoice is valid and either approves the invoice for
payment or rejects the invoice via the Invoice Approval Workflow.
(This is the Payables Supervisor at MSFSC who is responsible for
approving invoices for payment.)
Global Service Desk (GSD) Logs and tracks WAWF related issues and forwards requests to the
appropriate staff for resolution.
Tier II Help Desk Completes the requested Purchase Order changes/updates to FMS
and/or coordinates with appropriate staff for resolution.
MSC WAWF Roles and ResponsibilitiesMSC WAWF Roles and Responsibilities
10
Nov 2010

11. 11Military Sealift Fleet SupportMilitary Sealift Fleet Support
CommandCommand
Man, Train, Maintain, EquipMan, Train, Maintain, Equip11
Submits
WAWF- RR
WAWF
WAWF - RR
FMS –
WAWF
Validation /
Manual Queue
FMS
Shipment
Verifier emails
the Receipt
Creator to enter
the quantity
received
Purchasing
(ASN
Created)
WAWF - RR
EmailNotification
EnterReceipt
Response
* Site Specific
Receiving Report-High Level View
Nov 2010
N41
N43/N41

12. 12Military Sealift Fleet SupportMilitary Sealift Fleet Support
CommandCommand
Man, Train, Maintain, EquipMan, Train, Maintain, Equip12
Submits
Invoice
WAWF
Invoice
FMS –
WAWF
Validation /
Manual Queue
FMS
FMS
Accounts
Payable
Module
Invoice
FM
S
Notification
* Site Specific
AP Workflow
Approved
Invoice
Reviewer
Approval
Receiver
Approval
Invoicing-High Level View
Nov 2010
N41
N43/N41
N8211

13. 13Military Sealift Fleet SupportMilitary Sealift Fleet Support
CommandCommand
Man, Train, Maintain, EquipMan, Train, Maintain, Equip
N8 – Financial ManagementN8 – Financial Management
Questions???