The document introduces RDE CPA Consultancy Services and their services using Intuit QuickBooks accounting software. It provides details about Rex Espiritu, the owner and certified QuickBooks pro-advisor, including his qualifications and experience. The document also discusses the company's QuickBooks implementation, customization, support and training services for clients to help manage their accounting needs.
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RDE CPA & SOCPA Accounting Consultancy Services
1. Ladies & Gentlemen:
It is my great honor and privilege to represent and
introduce RDE CPA CONSULTANCY SERVICES (the
“Accounting Firm”) along with the services we are
offering as discussed in the Project Proposal; and
the Intuit QuickBooks Business Management
Software that we are using in line with our valued
services to the client – the DATABASE/RECORDS
CONVERSION THRU ERP INTUIT QUICKBOOKS.
Further, the Accounting Firm also provides services
on Audit, Taxation and On-line Accounting &
Bookkeeping .
Thank you very much.
GREETINGS….
REX D. ESPIRITU, CPA
CPA LICENSE NO. 75042
SOCPA MEMBER
rexespiritu2@gmail.com
+63 956 413 4822
2. REX D.
ESPIRITU, CPA
& SOCPA
ACCOUNTING
CONSULTANCY
SERVICES
THE ACCOUNTING FIRM &
CERTIFIED QUICKBOOKS
PRO-ADVISOR/CONSULTANT
3. RDE CPA & CERTIFIED QUICKBOOKS PRO-ADVISOR IS ONE OF THE TOP-RATED CONSULTANCY SERVICES IN THE
PHILIPPINES TODAY
REX D. ESPIRITU, CPA
CPA LICENSE NO. 75042
CONSULTANCY SERVICES
+63 956 418 4822rexespiritu2@gmail.com
Has been providing the most comprehensive
and excellent QuickBooks training & support
for almost 13 years since 2005 making us the
Certified QuickBooks Pro-Advisor in the
Philippines as well as in the Kingdom of Saudi
Arabia.
Delivers services beyond your
expectation. Your QuickBooks will
be 100% implemented and you will
be satisfied with the result.
Database//Records Conversion from
manually recorded transactions into
Intuit QuickBooks.File and Accounting
System & Design
BOA ACCREDITATION NO. 4123
HOME SERVICES QUICKBOOKS PRODUCTS OUR PROCESS ABOUT US CONTACT
4. QUICKBOOKS
ON-LINE
PURCHASE
SUPPORT
QUICKBOOKS
DATABASE/
RECORDS
CONVERSION AND
ACCOUNTING
SYSTEM & DESIGN
PROCEDURES
QUICKBOOKS
TRAINING AND
IMPLEMENTATION
QUICKBOOKS
ACCOUNTING
SUPPORT
QUICKBOOKS
TECHNICAL
SUPPORT
QUICKBOOKS
SYSTEM
PROCEDURAL
MANUAL
QUICKBOOKS
1-YEAR ACCOUNTING SUPPORT
REPORT ANALYSIS & RECONCILIATION SYSTEM
PROCEDURES
AUDIT TRAIL FOR THE DETECTION OF FRAUD &
THEFT
CLOSING OF ACCOUNTS _ MONTH _QUARTER
_YEAR-END
FINANCIAL STATEMENTS PREPARATION &
SUBMISSION
ALLIED SERVICES
- ACCOUNTING &
BOOKKEEPING
- EXTERNAL AUDIT
- TAXATION
QUICKBOOKS
INTERNAL AUDIT
PROCEDURES &
AUDIT REPORT
SYSTEM
CONFIGURATION
5. EXECUTIVE SUMMARY
Mr. REX D. ESPIRITU is a seasoned Accountant with highly commendable 13 years in Finance & Comptrollership, Financial Management and
General Accounting; have had also 14 years Audit experiences both in External and Internal Auditing. A Senior Auditor (had-been) at L.C. Diaz
& Co., CPAs –member affiliate of Deloitte (Philippines), Touche Ross & Tomatsu (member of the BIG 4 International Auditing Firm) in years
1988 to 1993 where he had gotten an award of “The Promising Junior Auditor”.
As an External Auditor, he had developed the expertise in providing auditing services to financial institutions such as commercial banks
(Deutsche Bank), investment companies, mortgage/leasing companies, insurance and reinsurance companies, airline companies (Philippine
Airlines), travel agencies (Ali-Italia), construction companies, manufacturing companies (plastic industry and pharmaceutical) and trading
businesses in accordance with US GAAP.
Various positions as follows: Senior Accountant & Tax Head – Astra Polymer (KSA), Chief Accountant & Acting Finance Manager – AJA Pharma
(KSA) Comptroller – Honeycomb Builders , Branch Auditor – Land Bank of the Philippines and Development Bank of the Philippines
(Commission on Audit); Individual CPA Practitioner – External Auditor.
Cruised over from Philippines to Saudi Arabia for more than 6 years (from year 2009 to October 2017), Mr. Espiritu have had always been
recognized by various companies he previously worked before as a problem-solver and an achiever with worthy proven track record. Through
his service excellence and full dedication whilst employed at AJA Pharmaceutical Co. Ltd, Riyadh, Saudi Arabia and despite being alone
Accountant in years 2014 & 2015, he successfully managed the whole Finance Department and greatly contributed to its state-of-the-art
manufacturing plant located in Hail, Kingdom of Saudi Arabia.
Mr. Espiritu is a valid holder of Philippine CPA License No. 75042, SOCPA member (Saudi Organization of Certified Public Accountant) and
presently working on for professional excellence as well as in Consultancy Services for Accounting System and Design using ERP Intuit
QuickBooks.
Lastly, he is a graduate of Bachelor of Science in Commerce, Major in Accounting from University of Batangas (1980- 1984) and active student
leader then, President – Junior Philippine Institute of CPA (JPIA), UB Chapter.
6. ORGANIZED WORK PLAN & IMPLEMENTATION
Whether you’re new to QuickBooks or upgrading your file of any type of business except banking industries, we can tailor-fit an implementation plan
specifically designed for your business and meets Bureau of Internal Revenue’s regulation. We want to make sure that your company is compliant
with the Generally Accepted Accounting Principles (GAAP) and Philippine Accounting Standards (PAS) when implementing the software.
7. INDUSTRY EXPERTS
Over hundreds of thousand businesses in the Philippines and other countries around the world rely on QuickBooks for their accounting
functions. RDE CPA & CERTIFIED QUICKBOOKS PRO-ADVISOR/CONSULTANT has worked with QuickBooks within virtually every industry and
has the experience to make it work for most businesses, to wit:
8. OUR FINGERPRINTS DON’T FADE FROM THE
LIVES WE TOUCH.
AND OUR COMMITMENT TO INTEGRITY, OUR
COMMITMENT TO DIVERSITY AND
INCLUSION, TO RESPECTING OUR VALUED
CLIENTS – THAT’S WHAT MAKES THIS
BUSINESS VENTURE WORK & SUCCESSFUL.
CAN’T WAIT TO HEARING FROM YOU
KEEP IN TOUCH
UNIT 2-A JERIELLE ST.
PILARVILLE SUBD., TANDANG SORA
QUEZON CITY, PHILIPPINES 4201
(02) 455 2281
+63 956 413 4822
rexespiritu2@gmail.com
REX D. ESPIRITU, CPA
CPA LICENSE NO. 75042
BOA ACCREDITATION NO. 4123
ACCOUNTING CONSULTANCY SERVICES
11. PROJECT PROPOSAL
OBJECTIVE
“This project proposal is for the
database/records conversion of
manually recorded financial
transactions, business processes &
accounting records into ERP Intuit
QuickBooks File based on agreed cut-
off date (Calendar Year or Fiscal Year)”.
RDE, CPA License No. 75042
Member:
PICPA (Philippine institute of cpa)
SOCPA (SAUDI ORGANIZATION OF CPA)
12. SCOPE OF WORK
The Accounting Consultancy Services shall include the
following such as but not limited to ACCOUNTING SYSTEM
DESIGN & DEVELOPMENT, THE RESPONSIBILITY AREA AND SCOPE
OF WORK divided into FOUR (4) phases as follow:
- PHASE I - CREATION OF THE COMPANY/ BUSINESS SETUP,
GL/SL LEDGER ACCOUNT ESTABLISHMENT, CHART OF
ACCOUNT – BALANCE SHEET AND INCOME STATEMENT
ACCOUNT TITLE SYSTEM CONFIGURATION, SET-UP OF
OPENING BALANCES ON AR, AP AND ALL BALANCE SHEET
ACCOUNTS. ITEM LIST MASTER FILE-ITS COSTING/PRICING.
FIXED ASSETS MANAGEMENT. AND SUBMISSION OF
FINANCIAL REPORTS – BALANCE SHEET AS OF CUT-OFF DATE
- PHASE II - QB @ GO LIVE & PRE-TEST RUN OF THE SYSTEM,
HANDS ON TRAINING ON ALL BUSINESS PROCESSES. AND
START ENCODING OF ALL FINANCIAL TRANSACTIONS TO
THE SYSTEM
- PHASE III – FINAL TEST RUN AND CONFIRMATION BY THE
COMPANY IF THE SYSTEM IS SUCCESSFULLY RUNNING AS
INSTALLED. PREPARATION & SUBMISSION OF THE SYSTEM
PROCEDURAL MANUAL.
- PHASE IV - HANDOVER & ACCEPTANCE OF ERP INTUIT
QUICKBOOKS CERTIFICATE OF COMPLETION
1 YEAR TECHNICAL SUPPORT - MONTHLY/ QUARTERLY/ YEARLY
CLOSING & PREPARATION OF FINANCIAL STATEMENTS.
The Detailed Scope of Work as discussed in the ADDENDUM TO
THE PROJECT. And an Engagement Letter/Project Proposal will
be served to the interested party to avail our services.
TIMELINE & MILESTONE – 2-3 MONTHS
14. ON-LINE PURCHASE OF SOFTWARE LICENSE FROM
INTUIT QUICKBOOKS
The Company shall purchase
the Intuit QuickBooks software
and all its incidental costs shall
be paid by them.
ERP Intuit QuickBooks Enterprise
has its 5-User, 10-User and 30-
User License Platinum 2018
Edition. The License is
renewable every year at a
minimal amount.
Therefore, it is the Company’s
prerogative depending on the
number of users that the
Company has.
NO REIMBURSEMENT OF THE COST OF THE SOFTWARE ONCE INSTALLED AND THE LICENSE IS
ACTIVATED UNDER THE NAME OF THE COMPANY
15. 30-USER LICENSE INTUIT QUICKBOOKS ENTERPRISE MANUFACTURING &
WHOLESALE BUSINESS SOLUTIONS PLATINUM 2018 US VERSION
20. SYSTEM REQUIREMENTS
- Windows 7 SP1, 8.1 Update 1, or Windows
10 (all 32-bit & 64-bit)
- Windows Server 2008 R2 SP1, 2012 R2, or
2016
- 2.4 GHz processor
- 4 GB of RAM (8 GB recommended)
- 2.5 GB disk space recommended
(additional space required for data files)
- 4x DVD-ROM drive (unless user is
downloading from Intuit server)
- Online features require Internet access (1
Mbps recommended speed)
- Product registration required
- Optimized for 1280x1024 screen
resolution or higher
- Supports one workstation monitor, plus up
to 2 extended monitors
- Optimized for Default DPI settings.
21. Integration with Other Software
- Microsoft Word and Excel integration requires
Office 2010, 2013, 2016, or Office 365 (32 and 64
bit)
- E-mail Estimates, Invoices and other forms with
Microsoft Outlook 2010-2016, Microsoft Outlook
with Office 365, Gmail TM, Yahoo! Mail®, and
Outlook.com®, other SMTP-supporting e-mail
clients
24. Submission by the Company to the Service Provider are as follow
the general requirements:
- Photocopy of Certificate of Registration (COR)
- Photocopy of SEC Registration
- Company Profile
- Standard Chart of Accounts
- Trial Balance as of Agreed Cut-off Date (Calendar/Fiscal Period)
- In-House Financial Statement as of Agreed Cut-off Date (Calendar/Fiscal Period)
- Customer List – Company/Customer Name, Office Address, Delivery Address, Co. E-
mail, Co. Phone Number, Co. Fax Number, Co. TIN, Contact Person, Designation, Mobile
No. and E-mail ID
- Individual Subsidiary Ledger of Trade Receivables as of Agreed Cut-Date and Individual
Customer’s Statement of Account
- Vendor List - Company/Vendor Name, Office Address, Delivery Address, Co. E-mail,
Co. Phone Number, Co. Fax Number, Co. TIN, Contact Person, Designation, Mobile No.
and E-mail ID
- Individual Subsidiary Ledger of Trade Payables as of Agreed Cut-off Date
25. - Item/Product List – Code Number, Name, Product Description, Unit of Measure, Break-
down of Costing of Each Product, Selling Price and Warehouse Location
- Daily/Weekly/Monthly Production Report
- Fixed Asset List – Acquisition Date, Name, Description, Estimated Useful Life, Beginning
Balance – Accumulated Depreciation as of Cut-off Date
- Physical Inventory Worksheet as of agreed cut-off date – Cash on Hand, Direct
Materials, Work in Process, Finished Goods and Fixed Assets
- Individual Subsidiary Ledgers for Related Parties – Due to/from Branches, Advances
to/from Officers & Employees
- Shareholders Equity – Authorized Capital Stock, Subscribed and Paid; Name of
Stockholders, Address, TIN, No. of Shares Acquired and Paid
- Revenue and Expense Account Lists with Cost Center
- Accountable Forms – for the purpose of the system configuration and design in
accounting template, the following shall be submitted: Sales Order, Sales/Commercial
Invoice, Delivery Receipt, Official Receipt, Purchase Order, Payment Request,
Cash/Check Voucher, Petty Cash Voucher, Daily Production Report and others as
needed by the Company
27. MAJOR FUNCTIONS – PHASE I SCOPE OF WORK
- ASSISTS THE COMPANY FOR THE ON-LINE
PURCHASE & ON-LINE DOWNLOADING OF
THE SOFTWARE
- REGISTRATION/ACTIVATION OF LICENSE
UNDER THE NAME OF THE COMPANY
- CREATES COMPANY FILE AND SAVES IT IN
THE HOST COMPUTER
- COORDINATES WITH THE IT DEPARTMENT
TO DEVELOP THE NETWORK ACCESS/
REMOTE ACCESS OF HEAD OFFICE VIA
SATTELITE BRANCHES
- SUPERVISES THE IT DEPARTMENT TO
CREATE NETWORK & SERVER HOSTING
COMPLIANT WITH THE QUICKBOOKS
REQUIREMENTS
- COLLATES THE GENERAL REQUIREMENTS
28. MAJOR FUNCTIONS – PHASE I SCOPE OF WORK
- CONFIGURES & DESIGNS ACCOUNTING
TEMPLATE/FORMS AND SUBMITS TO THE
COMPANY FOR ITS FINAL DESIGN & APPROVAL
- LEADS ON BUSINESS SET UP, CO. NAME, CHART
OF ACCOUNT, BALANCE SHEET GENERAL
LEDGER & SUBSIDIARY LEDGER ACCOUNTS
- LEADS ON INCOME & EXPENSE ACCOUNTS
INCLUDING ITS COST CENTERS ASSIGNMENT
- SET OF ADMIN & USERS NAME, PASSWORD &
ACCESS DETAILS
- LEADS ON CREATING CUSTOMER & VENDOR
CENTER INCLUDING ITS BEGINNING BALANCE-
- LEADS THE SETUP OF MASTER FILE ON
INVENTORY PART & INVENTORY ASSEMBLY
INCLUDING HOW THE PRODUCT COSTING &
PRODUCTION STANDARD COSTING SHALL BE
ENTERED IN THE SYSTEM
33. THE POWER BEHIND QUICKBOOKS ENTERPRISE AND WHY
QUICKBOOKS ENTERPRISE YOU WILL CHOOSE?
QuickBooks Enterprise is the preferred and ideal ERP system for a
Construction Company that constructs and sells a certain product
requiring the product costing and management, custom reporting,
larger database files, comprehensive inventory management and
needs such as multiple inventory locations and barcode scanning
support for inventory.
The Engineering Department will be managed successfully and very
easy to handle by the team through proper configuration in the
system. The workforce will be lessened also without suffering the
volume of output, instead, an increased number of results at its high-
speed level.
37. GENERAL BUSINESS REPORT: COMPANY & FINANCIAL
CLICK
REPORTS
SCROLL DOWN TO
COMPANY &
FINANCIAL, SIDE
CLICK
RIGHT SIDE CLICK TO
ANY REPORTS TO
OPEN AND CLICK
48. More features that make Enterprise
a great choice for your business
Advanced Pricing
Control, customize, and automate your
pricing right in QuickBooks
with Advanced Pricing. Just set up price
rules and all the calculations are done
for you.
50. More features that make Enterprise
a great choice for your business
Advanced Reporting
Advanced Reporting puts the
information you need right at
your fingertips. Build powerful,
customizable reports that are
auto-filled with company
data. Easy templates for
contractor, manufacturing &
wholesale, non-profit, and
retail let you create reports
specifically for your industry. Manually Prepared Computer-generated Application
Form in QB
53. More features that make Enterprise
a great choice for your business
ROOM TO GROW WITH YOUR BUSINESS
Enterprise has 6x the capacity of other QuickBooks
products, allowing for up to 1 million items,
customers, and vendors.
54. More features that make Enterprise
a great choice for your business
Designed for your industry Advanced user roles
and permissions
Scale up to 30 users
Enterprise has editions
dedicated to contractor,
manufacturing and
wholesale, nonprofit,
and retail so that you can
get specialized features
like reports and chart of
accounts specifically for
your industry.
for your industry
Grow your business
without sacrificing
control over user
access. Set individual
user permissions for
every role. Predefined,
user role templates are
included for fast setup.
Enterprise grows with
you, letting you scale
from 1 to 30 users who
can all work at the
same time. But you
maintain access and
control, assigning user
permissions as you see
fit for your business.8
55. One-click insights dashboard
Know how your business is
doing in one click. The
insights dashboard tells the
story of your business
visually with graphs that
zero in on key
performance indicators
like profit and loss,
business growth, net profit
margin, income and
expenses, and top
customers.
FROM HOMESCREEN CLICK
“COMPANY” MODULE, THEN
DOUBLE-CLICK “COMPANY
SNAPSHOT”
58. Multi-Monitor Support in
QUICKBOOKS ENTERPRISE
You can now expand QuickBooks across 2 or 3
monitors respecting the maximize rules per
screen. And a keyboard shortcut CTRL+ALT+N to
toggle any window across screens.
Also CTRL+ALT+M to toggle the multi-monitor
feature on/off.
59. Hi-speed Printing Level of
Computer-Generated Reports
The ERP QuickBooks will help each
Department of the Company to submit and
print computer-generated reports as to
accuracy and timely reporting.
60. PAPERLESS ACCOUNTING
SYSTEM
– Cost-cutting measures shall also be observed
at the optimized level since all the supporting
documents’ hard copies will be attached to the
system, thus, providing a paperless accounting
system and will reduce voluminous
files/documents stored at each Department.
61. QUICKBOOKS ENTERPRISE’S TAX RISK MANAGEMENT AND
COMPLIANCE WITH THE BUREAU OF INTERNAL REVENUE
The System shall provide Sales Tax Liability Report to analyze, determine, and
generate report on the payment of Value-Added Tax Payable at the end of each
month/quarter/year-end to enable the Company manage the Tax Risks and
comply with the Revenue Regulations and other tax laws of the Bureau of Internal
Revenue.
QB ENTERPRISE LETS YOU TRACK BIR REQUIREMENTS SUCH AS:
❖ VAT Relief (includes Summary List of Sales and Purchases)
❖ Expanded Withholding Tax (Alphalist EWT: 1%, 2%, 5%, 10% and 15%)
❖ Percentage Tax
❖ Income Tax Preparation (Quarterly and Annually)
62. NETWORK ACCESS/QB MESSENGER
THRU NETWORK ACCESS AS
DEVELOPED BY THE IT
DEPARTMENT WITH THE LEAD
OF THE QUICKBOOKS PRO-
ADVISOR/CONSULTANT, ALL
USERS CAN CONNECT EACH
OTHER AND USE THE
QUICKBOOKS DESKTOP
MESSENGER IN
COMMUNICATING OR
SENDING INSTRUCTIONS/
MESSAGES FOR HIS/HER
ACTIONS.
63. NETWORK ACCESS/QB MESSENGER
START CHAT, TYPE THE
MESSAGE & CLICK THE
USERNAME SEND THE
MESSAGE
THE QUICKBOOKS
DESKTOP MESSENGER
ICON
64. Additional improvements in version 18.0 that
make managing your books easier than ever
Large accounts are
easier to manage with
an added search bar
right in Chart of
Accounts. You can
quickly find an
account or
subaccount and
search by account
name or account
number.
TYPE THE
ACCOUNT NAME &
CLICK SEARCH
Search in Chart of
Accounts
65. Additional improvements in version 18.0 that
make managing your books easier than ever
PAST DUE STAMP
QuickBooks can automatically add a "Past Due"
notice on overdue invoices so you can get
customers to pay you faster. You can easily
remove it from specific invoices by just toggling it
off with one click.
68. QUICKBOOKS DESKTOP PREMIER 2018 NEW FEATURES
QUICKBOOKS DESKTOP PREMIER LETS YOU TRACK BIR REQUIREMENTS SUCH AS:
69.
70.
71.
72.
73.
74.
75. SUMMARY
IMPROVED QUALITY SERVICES TO THE CUSTOMERS
BURDEN OF WORK TOTAL ELIMINATION
AVOIDANCE OF DUPLICATION OF WORK
MULTI TASKING & MANPOWER REDUCTION
GREAT SAVINGS
QUICKBOOKS’
SUPREME
ADDED-VALUE
TO
YOUR COMPANY
CONTROLLED COST OVERRUNS
ADVANCED & TIMELY FINANCIAL REPORTING
ADVANCED INVENTORY & MANAGEMENT
76. “DEAR FRIENDS, HIRE ME
AS YOUR CERTIFIED QUICKBOOKS PRO-
ADVISOR
FOR YOUR FUTURE
BUSINESS’ DATABASE/RECORDS
CONVERSION & IMPROVEMENT”.
“REST ASSURED, THE SYSTEM DESIGN
WILL SOLVE ENTIRELY YOUR ISSUE OF
HAVING A TIMELY & ADVANCED
REPORTING IN COMPLIANCE WITH US
GAAP, INTERNATIONAL ACCOUNTING
STANDARDS & PFRS; COST ANALYSIS &
EARLY WARNING DEVICE FOR COST
OVERRUNS; ADVANCED INVENTORY &
PRODUCT PROFITABILITY ASSESSMENT &
ANALYSIS; MUCH MORE, THE EFFECTIVE
SERVICES TO THE CUSTOMERS SHALL
ALSO BE ADDRESSED”.
78. “THANK YOU VERY MUCH
AND GOOD DAY”
REX D. ESPIRITU, CPA
CPA LICENSE NO. 75042
MEMBER –
PHILIPPINE INSTITUTE OF CPAs (PICPA)
SAUDI ORGANIZATION OF CPAs (SOCPA)
rexespiritu2@gmail.com
mob. +63 956 413 4822
HURRY UP!
AVAIL OUR VALUED SERVICES
AND ENJOY WORKING WITH QUICKBOOKS
WHILE MAKING MONEY OUT OF THIS BUSINESS
MANAGEMENT SOFTWARE