Uses of MS outlook for managers how it useful for the managers and it will be help full for the all management student. MS Outlook is a personal information managers software system form Microsoft available as a part of the Microsoft office suite.
2. INDRODUCTION
• Microsoft Outlook is a personal information
manager software system from Microsoft, available as
a part of the Microsoft Office suite. Though primarily
an email client, Outlook also includes such functions
as calendaring, task managing, contact
managing, note-taking, journal logging, and web
browsing.
• Email is one of the most time-consuming activities that
people do daily, no matter what type of business
they’re in. The average person spends 28% of their
work week reading, writing, and replying to emails
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3. Functions
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1. Appointment : Appointments are activities that you
schedule in your calendar that do not involve inviting other
people or reserving resources. You can turn an appointment
into a meeting by adding attendees.
4. Functions
2. Calendar
• In Outlook, when you enter an item in your
Calendar, you'll choose one of three types of entry.
3. Meeting
• A meeting is similar to an appointment. The
difference is that you invite other people to it.
4. All Day Event
• This event is an activity that lasts all day long but
doesn't block out time in your Calendar. With an
event, you can still have other items appear in your
schedule for that day.
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6. Phones and tablets
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First released in April 2014
by the venture capital-
backed startup Acompli,
the company was acquired
by Microsoft in December
2014. On January 29, 2015,
Acompli was re-branded as
Outlook Mobile—sharing
its name with the
Microsoft Outlook desktop
personal information
manager and Outlook.com
email service.
7. Uses
• 1. Integration across email, calendar and contacts — Email is
the primary mode of communication at work today.
Customers tell us they look at Outlook as one place to
effectively communicate at work to get things done.
• 2. Offline access to email — A big topic in all our discussions
is being able to work on email without worrying whether they
are connected to Internet. Customers tell us when traveling
on an airplane, their favorite work-related activity is to clear
up their email backlog.
• 3. Send Text Messages: One of the most important features
that are provided by outlook is "send text messages". Outlook
enables a user to send SMS text messages directly to your
contacts.
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8. uses
• 4. Categorize email items to stay organized — With
Outlook, users have the ability to assign categories to
various items (e.g. message, calendar appointment, task
etc.) An item can be assigned multiple categories to
classify it in more than one way. And those who need
visual cues have the ability to color-code the categories.
• 5. Create a Folder for Common Searches: Here you can
create a folder for common searches. You can search the
current folder by typing into the search field. But you can
simply do this by using search folder.
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9. Uses
• 6. Rich contact information — It’s great to hear
users describe how they’re able to find
someone’s office by looking at their contact card.
Contact card in Outlook provides rich information
about the user. The photo in the contact card
enables users to associate faces with names.
• 7. Scheduling meeting rooms — Outlook lets
users schedule resources like meeting rooms,
projectors, etc simply by adding them as a
resource to your meeting. The resource then
functions just like any attendee, including the
ability to auto-respond to the meeting invite as
well as the ability to see the free/busy schedule.
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10. Uses
• 8. Filter emails to find relevant messages: There is another
way to find specific emails is to use the Filter Email. Outlook
email provides a tool for filtering emails. Here you can set a
filter to select the appropriate email. This feature provides
various options such as attachment files, search emails
according to time and date, search mail according to names
etc.
• 9. Quick Setup: Quick setup feature used to save a time. If
you daily perform a particular task, for example, forwarding
email to a colleague or inviting a group of friends to a
meeting, then by using the quick setup you can save your
time..
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