Elementary Data Analysis with MS Excel_Day-2

Today’s Agenda
- File Options
- Workbook, Worksheets
- Cells, Ranges, Keyboard Shortcut [Practical]
- Ribbon Engagement:
- Home [Practical]
- Insert [Practical]
- Page Layout and Setup [Practical]
- Charts & Graphs [Pivot Charts, Line Graph, Bar Graph, Scatter Plots,
Histograms] [Practical]
- Different Add-on Introduction [Practical]
- Basic Functions and Practices [+ Examples]
20-Jul-20
All the contents collected from internet, is mentioned with
sources at the bottom slide
2

But before that….
•EXAM!!!!
• Access the questions from here:
https://forms.gle/M1eqDvw6LUurFHtH6
• It is a Closed-Book Exam.
• Total Time 20 Minutes. Total 16 Questions. Answer all.
20-Jul-20
All the contents collected from internet, is mentioned with
sources at the bottom slide
3

9/5/2020 4
Elementary Data Analysis with MS Excel
Day-02

Dataset
• Today we will use Dataset -1 for learning purpose and testing different
options.
• The Dataset is already uploaded in the Google Classroom.

Introduction to MS Excel (cont.)
• The address of a cell is given by the letter representing the column
and the number representing a row.
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• In a Single Sheet of MS Excel, (2007~ 2019)
Total Row= 1,048,576
Total Column = 16,384 XFD
Total Cell= (Row X Column) =17,179,869,184
Number of Sheets= Undefined [Dependent on Machine Memory]
To Find,
Last Row Number of the Sheet: ‘CTRL’ + ‘Down Arrow Key’
Last Column Number of the Sheet: ‘CTRL’ + ‘Right Arrow Key’
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9/5/2020 11

Understanding the Ribbon
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Understanding the Worksheet
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• A worksheet is a collection of rows and columns. When a row and a
column meet, they form a cell. Cells are used to record data. Each cell
is uniquely identified using a cell address. Columns are usually
labelled with letters while rows are usually numbers.
• A workbook is a collection of worksheets. By default, a workbook
has three sheets in Excel. You can delete or add more sheets to suit
your requirements. By default, the sheets are named Sheet1, Sheet2
and so on and so forth. You can rename the sheet names to more
meaningful names i.e. Daily Expenses, Monthly Budget, etc.

Referring Data From Different Sheets
• ‘ = ‘ + ‘Name of the Sheet’ + ‘!’ + ‘Cell Identity’
• Example: =name!P41
• Caution:
• Can’t read, if there is ‘Space’ in the Cell Name
• If any Cell is referred, then change in any place will effect every linked cell.
• In order to Lock any Cell Data, Use $ (F4)

Customization Microsoft Excel Environment
• Customization the ribbon
• Setting the color theme
• Settings for formulas
• Proofing settings
• Save settings
• Let’s create Tab on your own name(!) & Practice !!
• Go To:
File > Options > General / Formulas/ Proofing/ Customize Ribbon
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Customization Microsoft Excel Environment
• One interesting Point:
Whenever, a general environment (i.e. Color/theme) is being changed
for MS Excel, you will notice the change in other tools of MS Office,
Like, MS Word, MS PowerPoint.
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Important Excel Shortcuts
Ctrl + P used to open the print dialogue window
Ctrl + N creates a new workbook
Ctrl + S saves the current workbook
Ctrl + C copy contents of current select
Ctrl + V paste data from the clipboard
SHIFT + F3 displays the function insert dialog window
SHIFT + F11 Creates a new worksheet
F2 Check formula and cell range covered
9/5/2020 17

Ribbon Engagement: ‘Home’
• Clipboard
• Font
• Alignment
• Number
• Style
• Cells
• Editing

Ribbon Engagement: ‘Insert’
• Tables
• Illustrations
• Add-ins
• Charts
• Sparklines
• Filters
• Links
• Text
• Symbols- [Equation & Symbols]

Charts & Graphs
• Pivot Charts
• Line Graph
• Bar Graph
• Scatter Plots
• Histograms

Slicer
• A specific Tools of integrated Dashboard for Data Analysis.
• Works on enabling ‘Pivot Table’
• We will learn more on Day-05, during Data Analysis using Pivot Table
• Today, we will use the sample data to check slicer. Select the Columns
and select Insert> Table. Then Ok.
• Then Click ‘Insert Slicer’.

Ribbon Engagement: ‘Page Layout and Setup’
• Theme
• Page Setup
• Scale to Fit
• Sheet Options
• Arrange

Different Add-Ons of MS Excel
• There are different free and paid add-ins for MS Excel. Provided by
both 3rd party vendors and Microsoft.
• To activate an Excel add-in
 Click the File tab, click Options, and then click the Add-Ins category.
 In the Manage box, click Excel Add-ins, and then click Go.
 The Add-Ins dialog box appears.
 In the Add-Ins available box, select the check box next to the add-in that you
want to activate, and then click OK.
 If you cannot find the add-in that you want to activate in the Add-Ins
available box, you may need to install it.

Different Add-Ons of MS Excel (cont.)
• To install an Excel add-in
 To install an add-in that is typically installed with Excel, such as Solver or the
Analysis ToolPack, run the setup program for Excel or Microsoft Office and
choose the Change option to install the add-in. After you restart Excel, the
add-in should appear in the Add-Ins available box.
 Some Excel add-ins are located on your computer and can be installed or
activated by clicking Browse (in the Add-Ins dialog box) to locate the add-in,
and then clicking OK.
 Some Excel add-ins require running an installation package. You may need to
download or copy the installation package to your computer (an installation
package is typically a file with an .msi file name extension), and then run it.

• To inactivate an Excel add-in
 Click the File tab, click Options, and then click the Add-Ins category.
 In the Manage box, click Excel Add-ins, and then click Go.
 In the Add-Ins available box, clear the check box next to the add-in that you
want to inactivate, and then click OK.
• Let’s some free available Add-ins of MS Excel…

Add-In Note
AET VBE Tools Tools for working with code in the VBE
ASAP Utilities Large collection of utilities
AutoSafe Copies open workbooks at regular intervals
Button Editor Edit button images
FindLink Look for hidden links in a workbook
FlexFind Search entire workbook, including buttons, etc.
FormulaDesk add-in Formula tools, for Excel 2010 and later
MZ Tools Tools for working with VBA
Name Manager Find names with errors and delete them, or track
names that link to another workbook
Navigator Utilities Navigate and audit workbooks
Pivot Power Free Tools for working with Pivot Tables
Thesaurus for Excel Find words with similar meaning
XLG Favourites Manage list of favourite files

• Google for more Add-ins. Believe me, there hundreds, thousands of Add-
ins already generated, most probably can serve your specific operation in
MS Excel!
• There are 471 free apps (Add-ins) for MS Excel, till today, from Microsoft:
https://appsource.microsoft.com/en-
us/marketplace/apps?filters=free&page=1&search=Excel
• Let’s Practice Installing a particular Add-ins in MS Excel.
• We will Install the Add-On/App (SmartCharts For Excel)

Step-1

Step-2

Step-3

Step-4

Step-5

Step-6

Step-7

Step-8

Step-9

Bibliography
• https://www.excel-easy.com/data-analysis.html

Anything you want me to tell?
Thank You
See you on next class…
9/5/2020 38

Elementary Data Analysis with MS Excel_Day-2

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