Scope Management

1. Project Mgmt.
Scope Management
(What and How)

2. Small Exercise
• Risk
• Quality
• Scope
• Procurement
• Communication
• Time
• Integration
• Cost
• Human Resources
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3. Small Exercise
• Defining contracts and choose the contractor to
do the work
• Keeping everybody working towards the same
goal and dealing with changes
• Budgeting and tracking the money you are
spending
• Getting the people who will do the work and
keeping them motivated
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4. Small Exercise
• Planning for the things that could happen in +ve
or –ve way
• Making sure that you build the right product as
effectively as possible
• Figuring out who should talk and whom to keep
in loop
• Estimating how long the things will take
• Defining what needs to be done
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5. SCOPE Management
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6. Scope Management
• Once you know what needs to be done – exact
problem statement
• You need to define the boundaries for the
problem statement
• Undefined boundaries cause project to fail
• You can not accommodate all changes at all time
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7. Scope Management
• CGW III on-line game –
– Web site got larger and larger and took almost as much
time for the game itself
– Last minute story changes
– Artwork changes that cause re-write at the last-minute
– The game was over a year late
Write one line soln. to these problems
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8. • CWG III Game – Solution
– Keep the team away from doing unnecessary work
– Plan ahead and avoid late breaking changes
– Get started on the artwork changes sooner
– Figure out what team is going to do before the start
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9. Scope Statement
• Project Objective
• Product Scope Description
• Project requirements
• Project Boundaries
• Project Deliverables
• Product acceptance criteria
• Project constraints
• Project assumption
• Initial Project Organization
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10. Scope Statement
• Project Objectives
– Project team must release CGW III within the next year.
Project must return at least 5% revenue increase over
CGW II and keep our loyal customers happy
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11. Scope Statement
• Product Scope Description
– The product must contain 34 levels, 4 playable
characters and must run on Mac & PC platforms
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12. Scope Statement
• Project Requirements
– The product must meet it’s schedule so that it can be
released at the 14th annual gaming convention in SFO.
The product must meet established quality standards to
be considered ready to release
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13. Scope Statement
• Project Boundaries
– This project does not include web-site that will be
developed by another project team
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14. Scope Statement
• Project Deliverables
– Game, Design document, Contract, Test plan, Test
Reports, Budget Plan, Source Code, Defect reports,
Project management plan, Schedule and Change request
analysis
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15. Scope Statement
• Product Acceptance Criteria
– The product must not have an adverse impact on
existing system.
– All defects found must be judge of low enough priority
and severity to be acceptable to all stakeholders
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16. Scope Statement
• Project Constraints
– Artwork from the previous games can not be used
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17. Scope Statement
• Project Assumptions
– The developers will be asked to work on any other
projects
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18. Scope Statement
• Initial project organization
– This team will start with the project manager, 5
developers, 4 testers, 5 creative staff members, 1
documentation person
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19. Exercise
Write high
level WBS
for artwork
and packaging
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20. Scope Control Process
• Change Control System
– Change Request, Change control board
• Variance Analysis
• Re-planning
– Start with Updating the scope document
• Configuration Management System
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21. Change Control Flow
• We need some changes
1 • Scope Management Plan
• Change analysis estimate
2 • Change control board
• Approval
• Project Management Plan & WBS
3 • Make A change and update Doc.
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