Odisha PRI Election 2017 Training of POs

a presentation on training for polling officers
VANUE-R.K. ADIVASI COLLEGE,DASAMANTPUR Dated 03-02-2017
SRI RABINDRA KUMAR PATEL,O.A.S-I (JB)
TAHASILDAR, DASAMANTPUR-764028 (Odisha)

I. NOTIFICATION
II. NOMINATION
III. SCRUTINY AND ALLOTMENT OF SYMBOLS
IV. BALLOT PAPERS
V. COMMISSIONING OF BALLOT BOX (E.V.M)
VI. ARRANGEMENTS FOR POLL
VII. CONDUCT OF POLL
VIII. COUNTING OF VOTES
IX. A/C OF ELECTION EXPENSES
3 tier PANCHAYAT ELECTION-2017 Odisha

• Staff Deployment for?
Deployment of Staff (in connection with conduct
of election) is needed for the following
categories for various stages -
(i) Presiding Officers and Polling Officers
(ii) Sector Officers
(iii) Zone Officers/Magistrates
(v) Police Personnel
(vi) Counting Supervisors and Assistants
3 tier PANCHAYAT ELECTION-2017 Odisha
DUTIES AND FUNCTIONS OF POLLING OFFICERS

1. ACQUAINT THOROUGH KNOWLEDGE ABOUT ELECTION
PROCEDURES
2. ON THE DAY PREVIOUS TO POLL
3. BEFORE COMMENCEMENT OF POLL
4. DURING THE POLL
5. END OF THE POLL

Attend
all rehearsal
and
Training
Classes
Modus
operandi
of
Ballot BoxClarification
of
doubts
DUTIES AND FUNCTIONS OF MASTER TRAINERS
1. ACQUAINT THOROUGH KNOWLEDGE
ABOUT ELECTION PROCEDURES

1. Arrival at the Distribution Centre
2. FIND YOUR TEAM..
3. FIND YOUR COUNTER.
4. Itinerary to and from the PS
5. Collect and check Polling Materials.
DUTIES AND FUNCTIONS OF MASTER TRAINERS
2. ON THE DAY PREVIOUS TO POLL
What you have to do?
6. Identification of polling station
7. Familiarizing the Polling Team
8. Itinerary to and from the PS
9. Collection of Polling Materials.
10. ARRANGEMENT OF POLLING STATION

A detailed list of
polling materials
incorporated in
Annexure I
of Presiding Officers
Hand Book.
MOST IMPORTANT POLLING MATERIALS

Set up of POLLING STATION
(Slogans / Photo etc. should be covered or removed)
Set up of Voting Compartment
Display of Notices.

1. Assignment of Duties to Polling Officers
2. Appointment of Election Agents
3. Preparation of Ballot Box
4. Mock Poll
5. Sealing of Ballot Box
3. BEFORE COMMENCEMENT OF POLL
6. During the Poll

1. Assignment of Duties to Polling Officers/Polling Parties
PRESIDING OFFICER
FIRST POLLING OFFICER
SECOND POLLING OFFICER

Smoking to be prohibited inside the PS
Polling agents are not permitted to bring mobile phones
inside the PS
Photography prohibited inside the PS
Wearing of badges/emblem etc bearing the names of
candidate Political leaders or Symbols etc are prohibited.
Impersonation is punishable under the Indian Penal Code
Ban on canvassing
Canvassing within 100
meters of the polling station
is an offence under the
election law.
Any person doing so will be
arrested without warrant by
the police and may be
prosecuted under section 130
of the Representation of the
people Act. 1951

PRESIDING OFFICER
Responsible for smooth conduct of pool and counting in the polling station. You should keep
in advance some ballot papers in full bundles of 100/50 Nos.(Approximately 60%of the total
nos. of voters with signed and seal.(i.e.60% of total voters is 312ballot papers if ,total voters
are 520)
Go through Commission’s L. No.4562 Dtd. 19-11-2016 at Annex-II and Order No.4327
Dtd.1-11-2001 at Annex-III directions ,how to handle ballot papers.
Ballot papers are water marked and of different colour-
Ward Member-BLUE ( ),
Sarpanch-YELLOW ( ),
P.S. Member-PINK ( ),
Z.P. Member-WHITE ( ).
No Ballot papers considered valid without both Sl. No. and signature of the Presiding
Officer on its face and mark seal on its back. Continue…..
The P.Os and Police Constable/Home Guard/Forest Guard/ Grama Rakhi
Attached to the pooling party shall work under him.

Ballot papers supplied to Presiding Officer at the rate of 110% of total voters of the
Polling station .i.e Let the total nos. of voters of Polling station “A” is 520. So,110% of
this figure will be 572. Therefore, the Presiding officer of station “A” will be supplied
with 550 ballot papers. If station “B” total voters is 760. 110% is 836 and the presiding
officer of this station will be supplied with 850 nos. of ballot papers.
3 types of ballot papers with Presiding Officer at the polling station-1.Used
ballot papers (inside the ballot box) 2.Un-used (those already signed and
numbered but, could not be used as there were no voters) and 3. Surplus
ballot papers (Unnumbered and without sign of the presiding Officer).
The used, Un-used and Surplus ballot papers for W.M., Sarpanch, P.S.
member and Z.P. member shall be put in separate covers and such covers
should be properly subscribe as used, Un-used and Surplus ballot papers
as the case may be and sealed by the Presiding Officer and handed over to
the Election officer.
Continue…..

SECOND
POLLING
OFFICER
BALLOT
BOX
FIRST
POLLING
OFFICER
PRESIDING
OFFICER
POLLING
AREA
VOTER
IN
BARRIER LINE
VOTER
OUT
POLLING AGENT
GENERAL OUTLINE OF A POLLING BOOTH

1ST
POLLING OFFICER
Marking
in the
Photo
Electoral
Roll
In charge
of
marked copy
Verification
of identity
of Electors
Read out
serial No
and entry of the
elector in the
electoral roll
Issue Ballot papers
one by one (Sarpanch, WM,
PS Member, ZP Member)
on obtaining signature/T.I.
of the
Elector on the counterfoil
of each ballot paper to the
2nd
P.O.
Put a ( )
marked
against the
name of the elector
In the marked copy

Minor errors in
the EPIC and
Electoral roll may
be
ignored and over
looked.
1ST
POLLING OFFICER

2nd
POLLING OFFICER
Issuance
of
Voters
slip
In charge of
Register
of
Voters
After receiving of Ballot
Paper
From 1st
P.O. Issue
Ballot papers
one by one after folding
vertically and Horizontally
&
restoring to the
previous
position
(Annexure-III)
(Sarpanch, WM,
PS Member, ZP Member)
to the voter.
Obtain
Signature or
Thumb
Impression
of each
elector
From the uppertip of the nail
to the bottom of the 1st
joint
In charge
of
indelible ink

(Annexure-III)DUTIES AND FUNCTIONS OF POLLING OFFICERS

In charge
of
Ballot Box
Ensuring
indelible
ink mark on the
left forefinger
of the elector and
issue
Ballot paper
one after one
These duties can be performed by the presiding Office
where the number of Electors is small.
3rd
POLLING OFFICER
Activating
the
Balloting
Box

Appointment letter as per O.G.P.E.Rules 1965 Sec.2 (f) Rule 39 etc.
Appointment by candidate or his election agent
Revocation by candidate or his election agent
Compare specimen signature in case of any doubt
Pass for polling agents
2.Appointment of Election Agents

ELECTION AGENTS.
“One agent for min 2hrs at a time.
Should bear EPIC/appointment letter/PASS
Not to be allowed to go with electoral roll”

Seating of polling agents
1. Candidates recognized by the National Parties
2. Candidates recognized by the State Parties
3. Candidates recognized by State Parties of other States who have been
permitted to use their reserved symbols in the constituency.
4. Candidates of registered unrecognized parties
5. Independent candidates

3. Preparation of Ballot Box
Press the latch Pull out the cover
1. Prepare Ballot Box
2. Start Mock Poll before 1 hr of POLL.
3. Sealing of Ballot Box
Open the latch of
the box marked
with “O” for open
and “C” for closed
by moving the hatch in
opposite direction
BALLOT
BOX
O
C
Open the
Ballot Box
and
shown to
all to ensure of
EMPTINESS
of the Box
Sealed the Box
Using metal wire and
thread by putting
The sign of the POs
and Polling Agents

Give
Mock Poll
certificate
to the agents.
Show
Marked copy
of electors
to the agents.
Show the
Register of
voters to
the agents.
Ensuring transparency

Signatures of
Presiding Officer
and Polling Agents
on the paper use to be
Seal the Ballot Box
before polling.
5. SEALING OF BALLOT BOX
Fixing of
Signed
Paper Seal

4.1.Commencement of poll
4. DURING THE POLL
4.4. Other important functions
4.2. Admission into the Polling Station
4.3. Enforcement of Election Law
4.5. Voter Assistance
4.6. Closing Hour

4.1.3. Declaration by the Presiding Officer
4.1.2. At the stroke of the hour fixed
4.1.1. Warning about secrecy of voting
4.1.4. Precautions about indelible ink
4.1.5. Maintenance of register of voters
4.1.6. Maintenance of PO’s Diary
4.1.7. Maintenance of visitors sheet
4.1.8. Entry of voters to Polling Station to be regulated
4.1.Commencement of poll

Separate
Queues
for
men and
women
Infirm/
Women voters
with babies
in arms
may be given
precedence
1. Electors.
2. Polling Officers.
3. Candidate/Election Agent/Polling Agent.
4. Public Servants on duty.
5. Persons authorized by EC.
6. Helper to blind/inform voter.
7. Child in arms of elector.
8. Other helpers at special occasions specially authorized by PO
WHO CAN ENTER ?
1. Separate queue for men and women.
2. No entry to persons who are not specially authorized by ECI.
3. No photo graph of recording vote by elector.
4. No entry to police without request by PO.
REGULATION OF ENTRY.
4.2. Admission into the Polling Station

1.EPIC .
2.Passsport.
3.Driving License
4. Income Tax PAN Card
5. Serving ID Card issued to its employees by State/Central Govt., PSU, Local bodies or other
Private Industrial Houses.
6. Bank/Post office/Kisan Vikas Patra/NSC etc.
7. Ration card /BPL Card etc.
8.SC/ST/SEBC Certificates by competent Authority
9.Student ID Card
10. Land Pass book/Patta/Registered Deed
11.Arms license
12. Conductor License issued by transport authority
13. Pension document
14.Ex-Servicemen/widow/dependent Certificate
15.Railway/Bus Pass
16.Certificate of disabilities
17.Freedom fighter ID card.
18. Telephone Bill
19.Electricity Bill
20. Water Bill
21. Green card
22.Adhaar card
23. Other documentary evidence to the satisfaction of the Presiding Officer.
Identity Proof.

4.3.1. Declaration of Elector about his age
6.3.1Obtain
declaration
as in annexure X
Inform the
penal provision in
section 31 of
the R.P.Act
Imprisonment for one year or fine or both

4.3.2. Maintenance of secrecy
Violation of maintenance of secrecy is
punishable with imprisonment which may
extend to three months or fine or with both
as per section128 of the
Representation of People Act , 1951.

4.3.3. Prohibition of canvassing in or near PS
Canvassing of Votes
Soliciting the vote of any elector
Persuading any elector not to vote for any particular candidate
Persuading any elector not to vote at the election
Exhibiting any notice or sign relating to the election
--are punishable under section130 of the RP Act.

4.3.4. Other offences
Disorderly conduct in or near PS (section 131)
Misconduct at the PS (section 132)
Failure to observe procedure for voting (section 132 A)
Illegal hiring or procuring of conveyance (section 133)
Breaches of Election duty (section 134)
Going armed to or near PS (section 134 B)
Booth capturing (section 135 A) Contd……

PO’s entry in Voting Compartment during Poll
Voting of blind and infirm voters
Adjournment or stoppage of Poll
Tendered Vote
4.4. Other important functions
Challenged Votes
Challenge
Fee Rs 2
PO
conducts
Summary
enquiry
Burden of
proof
Return/
forfeiture
of
challenge fee.
Record in
form 14

Refusal to observe voting procedure
Withdraw
and cancel
voters slip
Inscribe the fact
in Register
of Voters
Put signature
below the
entry in the
remarks column
Never change the Sl.No in 17 A

Electors deciding not to vote
Never change the Sl.No in 17 A
Shall not
Compell to cast
his vote
Inscribe
“Refused to Vote”
in remarks
column of register
of voters (17 A)
Signature
Or thumb
impression
of the elector
against the
entry

BLA (Booth Level Agent)
cannot act
as a companion.
A companion is permitted
to help only one voter.
Age not less than 18 yrs.
Can enter the voting
compartment along with
the elector to vote
on his/her behalf.
4.5 VOTER ASSISTANCE

Announce
the fact a
few minutes
before the
hour
appointed
4.6. CLOSING HOUR
Permit
Electors
present
at the
PS at the
hour
appointed
Distribute
slip
with
signature
in full.

RECORDING OF COUNTING OF BALLOT PAPERS
• WARD MEMBER-FORM No.8
• SARPANCH-FORM No.8 A
• PANCHAYAT SAMITI MEMBER-FORM No.13
• ZILLA PARISHAD MEMBER-FORM No.11 A
4.7. CLOSING HOUR

Supply
attested
copies
of 17 C to
Polling
Agents
Closing of
Voters
Register
(17 A)
CLOSING OF EVM
2. DUTIES AND FUNCTIONS OF POs
5. END OF THE POLL
DECLARATION
AFTER SEALING THE
ELECTION PAPERS
&
BALLOT BOX

Packet No.(a)
Used Ballot Papers
(W.M./SARPANCH/P.S. MEMBER/Z.P. MEMBER)
Packet No.(b)
Un-used Ballot Papers
W.M./SARPANCH/P.S. MEMBER/Z.P. MEMBER)
Packet No.(c)
Surplus Ballot Papers
Packet No.(g)
Other Copies of Electoral Roll
5.1.SEALING OF ELECTION PAPERS
5. END OF THE POLL
Packet No.(f)
Working copy of Electoral Roll
Packet No.(e)
Result of Counting
Packet No.(d)
Ballot Papers Account
Packet No.(h)
Special Report of PO regarding Poll
Packet No.(i)
Cash & Receipts of Challenged Votes
Packet No.(j)
Other papers/records
Packet No.(l)
All non-consumable materials
(Ballot Box/Rubber Stamps/Unutilised indelible ink
/Lantern/ Pusher/Inkpad/Screen/Kerosine Oil
Container/Metal Rule/Trunk etc.)
Packet No.(k)
Presiding Officers Diary
The above covers should be SUPERSCRIBED and sent
separately along with the Ballot Box to the receiving centre

POINTS TO BE REMEMBERED
Read Hand Book, Manual and instructions
Percentage of polling shall be informed
Ensure free and fair Election
Maintain close relation with the members of your polling team
Maintain good relation with the polling agents
Commence the poll at the appointed hour
Formally announce the close of poll after the last elector has voted
Take personal responsibility to hand over the Ballot Box and election papers.
Start mock poll at least one hour before the hour fixed for the commencement
of poll

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