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Online Attendance Management System

The purpose of developing attendance
management system is to computerized the tradition way of
taking attendance. Another purpose for developing this
software is to generate the report automatically at the end of
the session or in the between of the session

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Online Attendance Management System

  1. 1. Aryabhatta International College of Technical Education Ajmer, Rajasthan A PROJECT REPORT ON Online Attendance Management System Submitted in partial fulfilment for the Award of the Degree of BACHELOR OF COMPUTER APPLICATION 2018 – 2019 Submitted to: Guide Varun Ambrose Thomas Submitted by: Riddhi Chouhan
  2. 2. ABSTRACT Over the years the manual attendance management has been carried across most of educational institutions. To overcome the problems of manual attendance, I have developed “web-based attendance Management System”. Attendance Management System is based on web server, which can be implemented on any computer. In This application, PHP is server-side language, MySQL and PHP is used as back-end design and HTML, CSS and JavaScript are used as front-end tools. The system communicates with database residing on a remote server. The system facilitates the end users with interactive design and automated processing of attendance management.
  3. 3. ACKNOWLEDGEMENT I am thankful to Varun Ambrose Thomas for his valuable time and he has devoted us and given us a lot of knowledge and help about the project. I am also thankful to my Principal and Head of Department and other teachers for their expert guidance. It is a great experience for us. Words defeat us in expressing our deep sense of gratitude for our friends, whose continued resourceful support and guidance enabled us to overcome our all the challenges we faced whilst developing the project. Riddhi Chouhan
  4. 4. Table of Contents ABSTRACT.....................................................................................................i ACKNOWLEDGEMENT...............................................................................ii Table of Contents...........................................................................................iii List of Figures..................................................................................................v List of Tables..................................................................................................vi Chapter 1: Introduction....................................................................................1 1.1 Problem Description..............................................................................1 1.2 Proposed Solution..................................................................................1 1.3 Assumptions and Abbreviations............................................................1 Chapter 2: Development Tools........................................................................2 2.1Hardware and Software used for Development..................................2 2.2Hardware and Software used for using the Project............................2 2.3 Behavioural Feasibility Analysis.......................................................2 2.3.1. Technical Feasibility......................................................................2 2.3.2.Economically Feasibility................................................................3 Chapter 3: Techniques and Technologies........................................................4 3.1PHP.....................................................................................................4 3.2MySQL...............................................................................................4 3.3Development Strategy........................................................................5 3.3.1.Data Flow Diagram.........................................................................5 3.3.2.Entity Relationship Diagrams.........................................................7 Chapter 4: Implementation .............................................................................9 4.1Functional Requirements....................................................................9 4.2Design – Interface (User Manual)....................................................11 4.3Design – Database ...........................................................................17 Chapter 5: Limitation and Future Enhancements..........................................22 5.1Limitations........................................................................................22 5.2 Future Aspects / Enhancements.......................................................22
  5. 5. Conclusion.....................................................................................................24 References......................................................................................................25
  6. 6. List of Figures Figure 1.5: Description Figure 2.1: Description And so on…
  7. 7. List of Tables Table 1.5: Description Table 2.1: Description And so on…
  8. 8. Chapter 1: Introduction 1.1 Problem Description Attendance Management System is a software developed for daily student attendance in schools, colleges and institutes. If facilitates to access the attendance information of a particular student in a particular class. The Information is sorted by the operators, which will be provided by the teacher for a particular class. This system will also help in evaluating attendance eligibility criteria of a student. 1.2 Proposed Solution The purpose of developing attendance management system is to computerized the tradition way of taking attendance. Another purpose for developing this software is to generate the report automatically at the end of the session or in the between of the session 1.3 Assumptions and Abbreviations We assume that the Office personnel do all the data entry based and the correct values obtained from forms and registers. We assume that the computers that will use the software will be part of the college LAN. Users with administrator access should be careful in deleting or modifying any information knowingly or unknowingly which will lead to inconsistency of the database. The end users of this software are assumed to have basic level of computer knowledge i.e. point and click. 1
  9. 9. Chapter 2: Development Tools 2.1 Hardware and Software used for Development 1. Sublime: sublime text is proprietary cross-platform source code editor with a python application programming interface (API). It natively supports many programming languages and markup languages, and functions can be added by users with plugins, typically community-built and maintained under free software licenses. 2. Plugins: jQuery is a lightweight, "write less, do more", JavaScript library. The purpose of jQuery is to make it much easier to use JavaScript on our website. jQuery takes a lot of common tasks that require many lines of JavaScript code to accomplish, and wraps them into methods that we can call with a single line of code. jQuery also simplifies a lot of the complicated things from JavaScript, like AJAX calls manipulation. 3. XAMPP: XAMPP is a free and open-source cross-platform web server solution stack package developed by Apache Friends, consisting mainly of the Apache HTTP Server, MariaDB database, and interpreters for scripts written in the PHP and Perl programming languages. Since most actual web server deployments use the same components as XAMPP, it makes transitioning from a local test server to a live server possible. 4. MySQL workbench: MySQL Workbench is a Visual database designing and modelling access tool for MySQL server relational database. It facilitates creation of new physical data models and modification of existing MySQL databases with reverse/forward engineering and change management functions. 2.2 Hardware and Software used for using the Project Here you explain the tools, IDEs, plugins, operating system, testing tools, browsers or simulators / emulators and their configuration or any other things that you have used for using the application in the project. 2.3 Behavioural Feasibility Analysis The system working is quite easy to use and learn due to its simple but attractive interface .user requires no special training for operating the system. 2.3.1. Technical Feasibility The technical requirement for the system is economic and it does not use any other additional hardware and software 2
  10. 10. 2.3.2. Economically Feasibility The system being developed is economic with respect in school or college’s point of view .it is cost effective in the sense that has eliminated the paper work completely. The system is also time effective because the calculations are automated which are made at the end of the month or as per the user requirement. The result obtained contains minimum error and highly accurate as the data is required. 3
  11. 11. Chapter 3: Techniques and Technologies Here you explain the technologies that you have used in the project. PHP/Android project people will have to explain the PHP/Android and questions like: 1. What is PHP/Android? 2. Where is it used? 3. What is its scope? 4. What are the versions? 5. Which version is better and why? 6. How different it is from its counterpart? 7. What is its applicability? Which model did you use? (1 tier, 2 tier, 3 tier) How you divided your system? What is your client tier (front end), back end tier (database) and middleware (coding)? Following is an example, not to be copied, and is just for illustrative purposes. 3.1 PHP PHP stands for Pre-processor Hypertext and is a server-side language. This means that the script is run on your web server, not on the user’s browser, so you do not need to worry about compatibility issues. PHP is relatively new (compared to languages such as Perl (CGI) and Java) but is quickly becoming one of the most popular scripting languages on the Internet. 3.2 MySQL MySQL is a relational database management system (RDBMS) which has more than 11 million installations. The program runs as a server providing multi-user access to a number of databases. MySQL is owned and sponsored by a single for-profit firm, the Swedish company MySQL AB, now a subsidiary of Sun Microsystems, which holds the copyright to most of the codebase. The project's source code is available under terms of the GNU General Public License, as well as under a variety of proprietary agreements. 4
  12. 12. 3.3 Development Strategy Here you explain the model by which you proceeded with the project. Here you mention the SDLC model that you followed for developing the project. Figure 3.1 SDLC Model (Waterfall) 3.3.1. Data Flow Diagram This is the context level D.F.D of the proposed system the whole system has been depicted in a single bubble, primary input and output has been carefully noted and depicted in the way so that information flow continuity should not be lost in the next level. The purposed system is shown as a whole process and the inputs and outputs are shown with incoming and outgoing arrow from the system. A DFD provides no information about the timing of processes, or about whether processes will operate in sequence or in parallel. It is therefore quite different from a flowchart which shows the flow of control through an algorithm, allowing a reader to determine what operations will be performed, in what order, and under what circumstances, but not what kinds of data will be input to and output from the system, nor where the data will come from and go to, nor where the data will be stored (all of which are shown on a DFD). 5
  13. 13. You have to show and explain the diagram in brief. Figure 3.2 Data Flow Diagram depicting something 6
  14. 14. 3.3.2. Entity Relationship Diagrams The Entity Relationship Diagram (ERD) is the graphical notations of relationship between data object and attributes. The RED was originally proposed by Peter Chen for the design of relational database systems and has been extended by others. Sets of primary contents are identified for the RED: data objects, attributes, relationship, and various type indicators. The primary purpose of the RED is to represent data objects and their relationship. You have to show and explain the diagram in brief. Figure 3.3 ERD of Hospital Management System You must also include Activity/Use Case/Sequence Diagram as and where applicable. 7
  15. 15. 8
  16. 16. Chapter 4: Implementation In this chapter you mention all the details you specified in SRS about the functional requirements. 4.1 Functional Requirements In software engineering and systems engineering, a functional requirement defines a function of a system or its component, where a function is described as a specification of behaviour between outputs and inputs. Functional requirements may involve calculations, technical details, data manipulation and processing, and other specific functionality that define what a system is supposed to accomplish. Behavioural requirements describing all the cases where the system uses the functional requirements are captured in use cases. Functional requirements are supported by non-functional requirements (also known as "quality requirements"), which impose constraints on the design or implementation (such as performance requirements, security, or reliability). Generally, functional requirements are expressed in the form "system must do <requirement>," while non-functional requirements take the form "system shall be <requirement>." The plan for implementing functional requirements is detailed in the system design, whereas non-functional requirements are detailed in the system architecture.  A Profile’s Module contents should be: o Entries should be made user-friendly o It should contain a unique user name in order to provide security. o All the necessary requirements should be filled o Can purchase anything only by registering themselves. o If the user is not registered, then he can only visit the site.  A Purchase’s Module contents should be: o User should able to purchase all the products available in different categories. o Can edit list of the selected products present in my-cart. o See total amount of purchase. o Make payment by Credit-card or Debit-card. o Log-out or can give feedbacks. 9
  17. 17. You also give details about the Users of the system/application and their roles. Example:  Admin o Login: -Admin can Login in our web site. o Manage Furniture and Furniture category: Admin can manage all type Furniture and Furniture category. o Manage Customer: Admin can manage customer and his/her Order. o Manage Payment Detail: Admin can manage payment detail PayPal . 10
  18. 18. 4.2 Design – Interface (User Manual) 1. Home: 2. Login: This login Form is made For Security purpose. So only Authenticated User only Access in to the Project. There are two Type of persons can enter in the project 1. Administrator 2. Faculty 2.1 Login To Administrator: 11
  19. 19. This form is showed when authorized administrator enters his correct User Name and Password. This Form gives the option to fill the name of Students and the name of Teacher if a new faculty has joined. 2.1.1 Add Faculty: This Form is made for Administrator to fill up the name of teachers when teacher Id is changed automatically. If a new teacher joined the collage its name also is included in the System 2.1.2 View Faculty: 12
  20. 20. 2.1.3 Add Student: This form enables the Administrator to fill the name of Students and there Semester where the Student Id will change automatically when a Student is saved in the Database. And course Will Be remain same because this System is made for BCA Students 2.1.4 View Students: 13
  21. 21. 2.1.5 Allot Subject: 2.1.6 Courses: 14
  22. 22. 2.1.7 Batchs: 2.2 Login To Faculty : 2.2.1 Mark Attendance: (I) 15
  23. 23. (II) 2.2.2 View Attendance: 3. My Profile: 16
  24. 24. 4.3 Design – Database 1. User Table : 2. Attendance Table : 17
  25. 25. 3. Academic Records Table : 4. Attendance Records Table : 5. Employees Profile Table : 18
  26. 26. 6. Students Profile Table : 7. Subjects Table : 8. Subject Allotment Table : 19
  27. 27. 9. Classes Table : 10.Courses Table : 11.Batches Table : 12.Sessions Table : 20
  28. 28. 21
  29. 29. Chapter 5: Limitation and Future Enhancements 5.1 Limitations Example: Each and every thing in this world have some limitations. Nothing is there in this world, which do not have any limitations. And it is also the case with E-Commerce Application. E-Commerce has also its limitations. Let’s discuss some of the limitations of our E-Commerce Application. In our E-Commerce Application we have not provided the functionality of bidding/auctioning. Here user cannot make any bids and win the product in lower prices. If any user wants to cancel his order then he has to write the e- mail to the administrator to cancel his order. He cannot tell the administrator directly to cancel the order. If any user wants to sell his items he cannot sell his item from our E- Commerce Application. No user can sell his item from our web store. We have not provided any links to other sites where you can find the related products and other related stuffs. For the purpose of advertisement administrator cannot upload the flash file or multimedia files to be displayed on any pages of our E-Commerce Application. There is no provision for the management of advertisements. 5.2 Future Aspects / Enhancements Example: Our application can be enhanced in the future to give much functionality, which we have not yet included. As you all know the E- Commerce is so wide an area there are so many things, which can come under it. It is not possible to provide all the functionality as per budget of the client and limitations of resources. So here we will discuss some of the enhancements, which can be made to our application. We can enhance our E-Commerce Application to sell the products of the user. We can enhance the application so that user can upload his product 22
  30. 30. with its specification and features. It will make the user happy that he can sell his product without moving out of his home easily. Another enhancement, which we can provide is that the user, can auction the products. As per the rule the highest bidder will win the product. The auctioning makes the product sometime very cheap that a product of thousand rupees will be sold in hundred rupees. So, it will make the user very happy to buy the product at very lowest price. We can enhance our application to manage the advertisements to be displayed on the pages of our application. There can be a management panel for the advertisement, which selects the advertisements to be displayed. Because of the advertisement management panel, the administrator can let others to advertise on the website and to earn the money. 23
  31. 31. Conclusion It can be conclusion from the above discussion that a reliable, secure, fast and can be implemented in academic institutes for better results regarding the management of attendance .The system will save time, reduce the amount of work the administration to do and will replace the stationery material with electronic apparatus .Hence a system with expected results has been developed but there is still some room for improvement. 24
  32. 32. References Books 1. PHP & MySQL Web Development Author: Luke Welling & Laura Thompson Edition: 4th Edition Press: McGraw Hill 2. Learning PHP, MySQL, JavaScript ,CSS & HTML5 Author: Robin Nixon Edition: 2003 Edition Press: DreamTech Press, New Delhi 3. Brett McLaughlin 4. PHP & MySQL :The Missing Manual Author: Brett McLaughlin Edition: 2th Edition Press: McGraw Hill Websites  Materialize css o https://materializecss.com  W3schools o https://www.w3schools.com 25

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