1. Attention: WorkSite firms
Are you ready for HIPAA?

2. If your firm does work for healthcare companies –
doctors, hospitals, pharmaceuticals – the new regulations apply!
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3. Requirements are
basic to any privacy
regulation
Encrypt the data
• At rest (saved)
• In motion (transmitted)
Limit access
• Just the team working
on the matter
• Not everyone who does
work for client

4. How to meet HIPAA security requirements
Limit access
Milan Matter Teams | Confidentiality Management from Prosperoware
Encrypt at rest
Upgrade to WorkSite 9
Encrypt in motion across the Internet
Zone Secure Send from Prosperoware
Encrypt in motion in the network
Implement encrypted transfer in WorkSite 9

5. Limit access to data
with Milan
• Risk teams establish
confidentiality policies
• Matter owners secure
workspaces, folders
• Self-service options for
users, service desk on
“need-to-know” basis
Move to a “need-to-know” model without
creating information bottlenecks

6. Matter teams
manage who has
access
• Option to secure the
entire matter
• Option to secure to the
team, groups, or custom
list
• Option to secure some
folders and not others
Health records, correspondence
• Prevented from violating
an ethical wall

7. Risk team selects
self-service
policy option
• Anyone – no approval
required
• With approval of
matter owner
• With approval of risk
team
• No self-service
permitted

8. How self-service
works: documents &
matters
• User requests access via
WorkSite command or an
NRL shortcut
• Request and link to approve
/ deny sent to matter owner
or Risk team
• User or approver can also
call the service desk
• Service desk handles
verbal disposition

9. Best practice for
HIPAA that doesn’t
constrain workflows
• Secure either folders or
entire workspace
depending on
pervasiveness of data
• Limit access to team
working on the matter
• Enable self-service policy
“Anyone – no approval
required” when others need
access
• Use audit trails to reveal
misuse

10. Encrypt data in motion with Zone Secure Send

11. Zone Secure Send
• Remote access web
client
• Integrated with Outlook
• Replaces attachment
with secure link
• Prompts login process
• Keeps data behind
firewall
Transparently convert email attachments
to secure links

12. About Prosperoware
Focused on legal and professional services
• Founded in 2009
• Nearly 100 customers
• Deep roots in the legal industry
• Offices in Philadelphia and Chicago
• Over 30 employees

13. Get ready for HIPAA now!
Zone Secure Send
Milan Matter Teams | Confidentiality Management
Schedule a demo
Call +1 (484) 434-2994