Unit 301 events organisation in a sport and leisure environment

1. Unit 301
Events organisation in a sport and leisure environment
Tutor Guidance
1. Explain the unit outcomes and check understanding.
2. Present students with unit assessments and processes for submission.
3. Utilise the PowerPoint to support lesson delivery, and student understanding.
4. Allow for students to record lesson information to support them in their assessment.
5. Consolidate after each lesson.
6. Link theory lesson outcomes with practical delivery.
7. Consolidate and link the practical and theory aspects with the unit outcomes and assessment.
8. Utilise any and all resources to support and deliver the unit outcomes for example – quizzes,
risk assessments, health and safety checklist, injuries in football, video clips.
Level 2 Award, Certificate & Diploma in Increasing Participation in Sport and Active Leisure in Community Settings (QCF) (4863-26)

2. Unit 301
Events organisation in a sport and leisure environment
Student Guidance
1. Review the unit standards, on Blackboard.
2. Access unit assessment from Blackboard.
3. Save assessment in your documents.
4. Take part within group discussions.
5. Record notes/ findings from both practical and theory lessons.
6. Ask questions, to establish understanding.
7. Take active role within practical lessons.
8. Clear submission date and procedure.
9. Clearly read the assessment requirements for example, prepare a presentation, write a report,
produce a leaflet.
Level 2 Award, Certificate & Diploma in Increasing Participation in Sport and Active Leisure in Community Settings (QCF) (4863-26)

3. Unit 301
Events organisation in a sport and leisure
environment
Unit aim
This unit introduces learners to the principles and planning of events in a sport and leisure
environment. It will enable learners to identify and consider the role and responsibilities of
stakeholders.
Learning outcomes
There are four outcomes to this unit. The learner will be able to:
301.1: Understand the range and characteristics of events in sport and leisure environments
301.2: Know the roles and responsibilities of key personnel in the organisation of an event.
301.3: Understand how to plan and evaluate an event
301.4: Understand the consideration of attendees at different types of events
Guided learning hours
It is recommended that 27 hours should be allocated for this unit. This may be on a full-time or parttime
basis.
Level 2 Award, Certificate & Diploma in Increasing Participation in Sport and Active Leisure in Community Settings (QCF) (4863-26)

4. The greatest
discovery of
my generation
is that a
human being
can alter his
life by altering
his attitudes
Level 2 Award, Certificate & Diploma in Increasing Participation in Sport and Active Leisure in Community Settings (QCF) (4863-26)

5. Outcome 1 Understand the range and characteristics of events
in sport and leisure environments
Assessment Criteria
The learner can:
1. identify the range of objectives in sport and leisure events
2. describe the scope of events in sport and leisure environments
3. describe the characteristics of sport and leisure events.
Level 2 Award, Certificate & Diploma in Increasing Participation in Sport and Active Leisure in Community Settings (QCF) (4863-26)

6. Outcome 1 Understand the range and characteristics of events
in sport and leisure environments
Range
Range
Commercial, entertainment, goodwill, raising profile, rights fees, attracting sponsorship,
grassroots development, profitable and successful
Events
Sports competitions, shows, exhibitions, presentations, charity events, tournaments,
displays, social events, fairs
Characteristics
Non routine, unprogrammed, happen at one time, big lead in time, draws an audience,
attracts media attention, involves many stakeholders
Level 2 Award, Certificate & Diploma in Increasing Participation in Sport and Active Leisure in Community Settings (QCF) (4863-26)

7. A good manager can, at best, make a team 10%
better. But a bad manager can make a team up to
50% worse
Giovanni Trapattoni
Level 2 Award, Certificate & Diploma in Increasing Participation in Sport and Active Leisure in Community Settings (QCF) (4863-26)

8. Outcome 2 - Know the roles and responsibilities of key
personnel in the organisation of an event
Assessment Criteria
The learner can:
1. identify the stakeholders of an event
2. identify the principal responsibilities of the event organiser
3. identify the principal responsibilities of event staff involved in running events.
Level 2 Award, Certificate & Diploma in Increasing Participation in Sport and Active Leisure in Community Settings (QCF) (4863-26)

9. Outcome 2 - Know the roles and responsibilities of key
personnel in the organisation of an event
Range
Stakeholders
Event organisers, sponsors, regular customers, centre staff, managers, specialist staff,
health & safety executives, local authority, emergency services, spectators, local
residents, occupier, voluntary staff
Level 2 Award, Certificate & Diploma in Increasing Participation in Sport and Active Leisure in Community Settings (QCF) (4863-26)

10. Outcome 2 - Know the roles and responsibilities of key
personnel in the organisation of an event
Responsibilities
Event organiser
Health & safety, staffing, budget, operation of event, timetable, main point of contact,
publicity and marketing, ticket sales, environmental issues (waste, carbon footprint,
noise pollution)
Event staff
Following normal operating procedures, emergency action plans, reporting to
management, health and safety of selves and others, cooperating with other
stakeholders, officiating
Level 2 Award, Certificate & Diploma in Increasing Participation in Sport and Active Leisure in Community Settings (QCF) (4863-26)

11. Listen, don’t just
‘hear’........
INSERT VISUAL
Level 2 Award, Certificate & Diploma in Increasing Participation in Sport and Active Leisure in Community Settings (QCF) (4863-26)

12. Outcome 3 Understand how to plan and evaluate an event
Assessment Criteria
The learner can:
1. describe the prerequisites for preparing venue/facility for an event.
2. describe the elements of a safety plan for an event
3. identify the checklists required to prepare for an event
4. describe the types of unplanned situations that may arise
5. describe the importance of evaluating an event.
Level 2 Award, Certificate & Diploma in Increasing Participation in Sport and Active Leisure in Community Settings (QCF) (4863-26)

13. Outcome 3 Understand how to plan and evaluate an event
Range
Prerequisites
Notice of closure, closure, clearance, cleaning, obtaining equipment, moving equipment
into place, set up, security, final checks
Safety plan
Management, responsibilities, risk assessments, EAPs, liaison with emergency services,
contingency plans, communications, contact details, supervision of safety control
measures, controlled access, training, information, site plans
Level 2 Award, Certificate & Diploma in Increasing Participation in Sport and Active Leisure in Community Settings (QCF) (4863-26)

14. Outcome 3 Understand how to plan and evaluate an event
Range
Checklists
Equipment, staffing, facilities, cleaning, safety, volunteers, exit routes
Unplanned situations
Unforeseen events, wet weather, overcrowding, power failure, stock shortages, staff
shortages, accidents/incidents, poor ticket sales, ‘acts of God’ (flood, fire, earthquake)
Level 2 Award, Certificate & Diploma in Increasing Participation in Sport and Active Leisure in Community Settings (QCF) (4863-26)

15. You don’t have to
have been a horse
to become a good
jockey
Level 2 Award, Certificate & Diploma in Increasing Participation in Sport and Active Leisure in Community Settings (QCF) (4863-26)