Sample RFP for insurance bidding purposes. This document contains the Table of Contents to be used as a template in preparing insurance bid specs.

1. Request for Proposal
Various Property & Casualty
Insurance Coverages
Proposal Return Date:

2. Page No.
Table of Contents
Page No.
Section I – General Terms and Conditions
1.1 General Terms and Conditions ..................................................................................................... I-
1.2 Special Terms and Conditions....................................................................................................... I-
1.3 Additional Insurance Requirements ............................................................................................. I-
1.4 Indemnification ............................................................................................................................... I-
Section II – Introduction & Background
Scope of Request for Proposals .......................................................................................................... II-
Adherence to RFP ................................................................................................................................ II-
Role of Consultant (optional) ............................................................................................................. II-
Inspections ............................................................................................................................................. II-
Additional Information ........................................................................................................................ II-
Current Program ................................................................................................................................... II-
Background ............................................................................................................................................ II-
Section III – General Requirements
Minimum Qualifications of Insurer .................................................................................................... III-
Proposal Submission ............................................................................................................................. III-
Deadline for Questions from Agents.................................................................................................. III-
Severability of Contracts ....................................................................................................................... III-
Irrevocability of Proposal ..................................................................................................................... III-
Use of Proposal Forms ......................................................................................................................... III-
Non-Warranty of RFP .......................................................................................................................... III-
Deviations from Individual Request for Proposals .......................................................................... III-
Attachment of Contracts or Policies ................................................................................................... III-
Conflict with Specimen Contracts or Policies ................................................................................... III-
Payment Terms ...................................................................................................................................... III-
Method of Acceptance .......................................................................................................................... III-
Mandatory Recommendations ............................................................................................................. III-
Evaluation Criteria ................................................................................................................................. III-
Material to be Included with Proposal................................................................................................ III-
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3. Page No.
Section IV - Common Contract Provisions
Named Insured Endorsement ............................................................................................................. IV-
Contract Period ...................................................................................................................................... IV-
Termination & Non-Renewal Endorsement ..................................................................................... IV-
Rerating Endorsement .......................................................................................................................... IV-
Claim Reporting Endorsement ............................................................................................................ IV-
Subrogation Endorsement .................................................................................................................... IV-
Loss Statistics.......................................................................................................................................... IV-
Section V – Specific Contract Requirements
Section V – A – Property Coverage (change/delete as necessary)
Scope of Coverage ................................................................................................................................. V-A-
Amount of Coverage ............................................................................................................................. V-A-
Coverage Terms ..................................................................................................................................... V-A-
Deductible Options ............................................................................................................................... V-A-
Exposure Basis ....................................................................................................................................... V-A-
Previous Loss Experience..................................................................................................................... V-A-
Section V – B – Boiler & Machinery (change/delete as necessary)
Scope of Coverage ................................................................................................................................. V-B-
Amount of Coverage ............................................................................................................................. V-B-
Coverage Terms ..................................................................................................................................... V-B-
Deductible Options ............................................................................................................................... V-B-
Exposure Basis ....................................................................................................................................... V-B-
Previous Loss Experience..................................................................................................................... V-B-
Section V – C – Miscellaneous Equipment Coverage (change/delete as necessary)
Scope of Coverage ................................................................................................................................. V-C-
Amount of Coverage ............................................................................................................................. V-C-
Coverage Terms ..................................................................................................................................... V-C-
Deductible Options ............................................................................................................................... V-C-
Exposure Basis ....................................................................................................................................... V-C-
Previous Loss Experience..................................................................................................................... V-C-
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4. Page No.
Section V – D – Installation Coverage (change/delete as necessary)
Scope of Coverage ................................................................................................................................. V-D-
Amount of Coverage ............................................................................................................................. V-D-
Coverage Terms ..................................................................................................................................... V-D-
Deductible Options ............................................................................................................................... V-D-
Exposure Basis ....................................................................................................................................... V-D-
Previous Loss Experience..................................................................................................................... V-D-
Section V – E – Electronic Data Processing Coverage (change/delete as necessary)
Scope of Coverage ................................................................................................................................. V-E-
Amount of Coverage ............................................................................................................................. V-E-
Coverage Terms ..................................................................................................................................... V-E-
Deductible Options ............................................................................................................................... V-E-
Exposure Basis ....................................................................................................................................... V-E-
Previous Loss Experience..................................................................................................................... V-E-
Section V – F – General Liability Coverage (change/delete as necessary)
Scope of Coverage ................................................................................................................................. V-F-
Amount of Coverage ............................................................................................................................. V-F-
Coverage Terms ..................................................................................................................................... V-F-
Deductible Options ............................................................................................................................... V-F-
Exposure Basis ....................................................................................................................................... V-F-
Previous Loss Experience..................................................................................................................... V-F-
Section V – G – Automobile Liability and Physical Damage (change/delete as necessary)
Scope of Coverage ................................................................................................................................. V-G-
Amount of Coverage ............................................................................................................................. V-G-
Coverage Terms ..................................................................................................................................... V-G-
Deductible Options ............................................................................................................................... V-G-
Exposure Basis ....................................................................................................................................... V-G-
Previous Loss Experience..................................................................................................................... V-G-
Section V – H – Crime Coverage (change/delete as necessary)
Scope of Coverage ................................................................................................................................. V-H-
Amount of Coverage ............................................................................................................................. V-H-
Coverage Terms ..................................................................................................................................... V-H-
Deductible Options ............................................................................................................................... V-H-
Exposure Basis ....................................................................................................................................... V-H-
Previous Loss Experience..................................................................................................................... V-H-
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5. Page No.
Section V – I – Workers’ Compensation & Employers Liability (change/delete as necessary)
Scope of Coverage ................................................................................................................................. V-I-
Amount of Coverage ............................................................................................................................. V-I-
Coverage Terms ..................................................................................................................................... V-I-
Deductible Options ............................................................................................................................... V-I-
Exposure Basis ....................................................................................................................................... V-I-
Previous Loss Experience..................................................................................................................... V-I-
Section V – J – Employment Practices Liability Coverage (change/delete as necessary)
Scope of Coverage ................................................................................................................................. V-J-
Amount of Coverage ............................................................................................................................. V-J-
Coverage Terms ..................................................................................................................................... V-J-
Deductible Options ............................................................................................................................... V-J-
Exposure Basis ....................................................................................................................................... V-J-
Previous Loss Experience..................................................................................................................... V-J-
Section V – K – Pollution and Remediation Legal Liability (change/delete as necessary)
Scope of Coverage ................................................................................................................................. V-K-
Amount of Coverage ............................................................................................................................. V-K-
Coverage Terms ..................................................................................................................................... V-K-
Deductible Options ............................................................................................................................... V-K-
Exposure Basis ....................................................................................................................................... V-K-
Previous Loss Experience..................................................................................................................... V-K-
Section VI – Exposure Data
Section VII – Previous Loss Experience
Section VIII – Proposal Forms
Property Coverage ...........................................................................................................................VIII-A-
Boiler & Machinery ........................................................................................................................VIII-B-
Miscellaneous Equipment Coverage .............................................................................................VIII-C-
Installation Coverage .......................................................................................................................VIII-D-
Electronic Data Processing Coverage ...........................................................................................VIII-E-
General Liability Coverage .............................................................................................................VIII-F-
Automobile Liability & Physical Damage Coverage...................................................................VIII-G-
Crime Coverage ................................................................................................................................VIII-H-
Workers’ Compensation & Employers Liability Coverage ........................................................VIII-I-
Employment Practices Liability Coverage ...................................................................................VIII-J-
Pollution and Remediation Legal Liability Coverage..................................................................VIII-K-
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