Time Management Training Slides

1. Priyanka K
Sign Language Interpreter
Dr. Reddy’s Foundation

2. WHAT WE WILL COVER
• Introduction to Time
Management
• Detecting Difficulties in
Managing your time
• Procrastination & Strategies
to prevent it
• Planning Your Time
• Goal Setting/ To Do Lists

3. INTRODUCTION: WHAT IS TIME
MANAGEMENT?
• Time
Management
is using the
time available
to you
effectively in
order to get
the task done

4. TIME MANAGEMENT
• The project is a long & difficult
task
• To achieve your potential in the
project it is important to manage
your time effectively by
• Analysing your time
• Keeping focus
• Setting goals
• Scheduling your time

5. TIME MANAGEMENT
"Late Lateef" joke
ROSHAN was fifteen minutes late for the class.
His teacher demanded an explanation.
' Sir, I had a lovely dream. I was visiting countries
of Europe and seeing beautiful places. It was only
when my plane landed in India that I woke up with
a start and discovered I had got late for school.‘
Just then another boy, Mohan, came in.' And why
are you late?' asked the teacher angrily.
'Sir/ he replied,' I had to go to Palam airport to
receive Roshan.'

6. TIME MANAGEMENT

7. TIME MANAGEMENT

9. DETECTING DIFFICULTIES IN MANAGING YOUR
TIME
• Discuss
some of the
difficulties
you face
when trying
to manage
your time.

10. DETECTING DIFFICULTIES IN MANAGING YOUR
TIME

11. DETECTING DIFFICULTIES IN MANAGING YOUR
TIME
Time is Gold
This is the story of a lazy man who was a friend of a king. One morning, the lazy man
asked the king
“why everyone says that I can’t do anything? and even when I go to get a proper job,
everyone refuses me. My enemies have told everyone that I never do any work on time.“
The king said,
“Let’s make a deal. before sunset, you come to my treasury and collect as much gold and
pearls as you can. They will all be yours.“
The man rushed towards his home to his wife. He explained everything and then after
hearing the husband, the wife said, “Go and get the gold and gems now. Time is gold for
you”
The lazy man sat down and said, “I can’t go now, give me lunch first.”
after having lunch, he decided to take a nap but instead, slept for 2 hours. Then, late in
the afternoon, he picked a few bags and went towards the king’s treasury. On the way, he
felt hot. So, he sat down under a tree to rest and ended up sleeping for another 5 hours.
When he finally reached the palace it was already late in the evening, it was the time for
sunset. Therefore, the palace gates had been shut before he could reach there.
He lost the golden chance to get rich just because, he didn’t know the value of the time.

12. DIAGNOSE YOUR DIFFICULTIES
• In order to manage your time
more effectively it is important to
analyze where you are wasting
time.
• To do this we can utilise the R-A-
C method
• Record
• Analyse
• Change

13. R-A-C METHOD
• R-A-C or P-O-S-E-C Method:
• POSEC Method is time management principle that helps people to
improve their productivity and performance.
1. Prioritize: At the top of the POSEC pyramid, we have to prioritise. Here
we establish goals in life so we know exactly where we want to get and
what we want to achieve. You might want to create an online course,
learn how to code, start a coaching business, get a promotion or
anything else.
2. Organize: The next step is to create and organize a plan that will help
you to achieve your goals. If you want to achieve your goals then you
have to make sure that your actions are in line with your goals.
3. Streamline: Here it is important to find the most efficient and effective
methods for carrying out all the activities. You might utilise the batching
where you batch together similar activities like email and other
administrative tasks or you might prepare your meals in bulk to save
you time.
4. Economize: It’s important that we keep an eye on activities that
consume a lot of our time and doesn’t add much value. And the goal is
to minimise these activities.
5. Contribute: The final step is to contribute to the world around us by
helping others to achieve their goals.

15. WHAT IS PROCRASTINATION?
• ‘Procrastination’ means putting off a task
you should be doing.
• So, for example, you need to get your
homework done, but instead you make a
cup of tea, then go on your phone, then
have a chat with someone in the
kitchen… 40 minutes later you haven’t
even begun doing your homework.

16. WHY DO WE PROCRASTINATE?
• A task may be too unpleasant to face,
or too difficult, or very tedious, or
boring, or there simply may be so many
other more interesting things to pull
your attention away that you struggle to
keep on track.
• This is certainly an issue in the digital
age, when we all have smartphones in
our pocket and a world of distractions
at our finger tips.

17. STRATEGIES TO PREVENT
PROCRASTINATION
• There are many strategies to
prevent procrastination. Here is
a list of effective methods
1. Take action.
2. Salami Technique.
3. Five minutes.
4. Work on related tasks.
5. Do the hardest bits first.
6. Set goals.
7. Make commitments.
8. Reward yourself for
achievement.
9. Change subjects
regularly

18. 3 STRATEGIES IN DETAIL
• Now we will take a closer look at three
of the strategies to help prevent
procrastination.
• 1. The Salami Technique
• 2. Making Commitments
• 3. Rewarding Yourself

19. THE SALAMI TECHNIQUE
• The salami technique involves
breaking down the task to its
smallest parts and then working
through each of them in order
until the task is complete.
• This is really effective if you
have a big piece of work to do
and you’re finding it hard to get
started.

20. THE SALAMI TECHNIQUE EXAMPLE
• If you have a comparative essay from your English exam
paper to complete. You can break this down to
• First analyzing the question,
• Then brainstorming your response.
• From here you can make an outline of your answer,
• Then write it section by section; for example intro,
section 1, section 2, section 3, conclusion.
• Lastly you can review and edit your answer.
• So what was a large task has become a much simpler
sequence of small tasks that you work through one by
one.

21. 2. MAKING COMMITMENTS
• Research has found that people work best
when they are given tight deadlines for
projects and assignments; they achieve
higher performance and experience less
stress.
• If you are working on a large piece, such as
working towards a big project, you can give
yourself deadlines to have different topics
covered within a subject by specific dates.
• This will help keep you on track and make
sure you cover ALL of the material for the
project in time.

22. REWARD YOURSELF
• Study doesn’t have to be all pain no
gain! When you get a piece of work
done effectively without wasting time
you should reward yourself with a
cup of tea, a chocolate biscuit, a
quick break from the books.
• Having this reward at the end of the
task will keep you motivated towards
completing it.

24. PLANNING YOUR TIME
• In order to use your time
effectively, it is
necessary to plan it out.
• By knowing what you
have on in a given week,
you can plan around
your commitments to
make space for
homework and study.

25. YEAR TIMETABLE
• The first step is to know what you have on for the
year. This will help you plan what pieces of work to
concentrate on at different periods of the year.
• If you are doing a practical subject such as music
you will need to prioritise your practice before the
practical exam which takes place before the written
exam.
• Similarly, you’ll have to put time towards your aural
language exams at that time of year.
• You can use the worksheet for this topic to write in
all the pieces of work and exams etc you have over
the course of the year.

26. WEEKLY TIMETABLE
• The final step is planning out your individual
week. Planning your week by marking off the
times when you are busy is a vital step to using
your available time as effectively as possible.
• Use the weekly timetable worksheet for this
topic to mark off the hours you are busy this
week.
• Include office, part-time work, sports,
socialising.
• BE REALISTIC. Highlight the hours you are
free to get some study done.

27. WEEKLY TIMETABLE
• Remember that aiming to study for 4/5 hours at a time
isn’t very productive. You become too tired to be effective
in your learning.
• Try to study for a block of no longer than two hours at a
time, with breaks during this period.
• Most people can only concentrate for about 20-25
minutes at a time. So, for example, if you’re studying for
an hour, this should be broken into two 25 minute periods
with a five minute break in between.
• Divide your study aims up into 25 minutes chunks, to
work through them one by one! You can always use a
timer to help keep you on track – all smartphones can
provide this function.

28. WEEKLY TIMETABLE
• When you have found your available
study time you can plan out what you
are going to do during these times by
creating a SMART goal to-do list and
then putting the goals from the list into
the available study period.

29. TIME MON TUES WED THURS FRI SAT SUN
09.00 Check emails
and reply on
priority
10.00 Complete
presentation for
meeting
13.00 Lunch
14.00 Team meeting

31. GOAL SETTING
• When you’re working, the temptation
can be to maybe retreat to your desk for
hours on end and state generally that
you’re ‘working’.
• What exactly does ‘working’ mean
though?
• Working needs to be broken down into
specific goals and targets.
• Chunks of work that you want to achieve
within a given time frame.

32. SMART GOALS
• The best goals are SMART goals. SMART
stands for:
• Specific – Measurable – Actionable –
Relevant – Time bound.
• An example of a SMART study goal would
be ‘Read chapter 3 history textbook, create
mind-map of key points in one hour.’

33. TO-DO LISTS
• A great way to plan out your SMART
goals is to create a To-Do list.
• A To-Do list is a very simple device – you
just list all the things you have to do on a
given day or perhaps week.
• The key to creating an effective to-do list
is that each item on your list will be very
specific – just like a SMART goal.

34. TO-DO LIST EXCERCISE
• Take some time now to create a To-Do list using
SMART goals for maybe what you have to do
tomorrow or even over the course of the next
week.
• Now looking back at your available study time in
your weekly timetable you can put the SMART
goals from your To-Do list into the available study
periods
• As you work through each of these tasks now you
can tick them off, safe in the knowledge that
you’re taking charge of your time management.

35. REMEMBER THIS!
Day With A Limited Credit
• Just imagine that your
father gives you Rs.
86,400 every day in the
morning and gives you the
freedom to spend it on
anything. But the bet is, the
amount will not be carried
forward to the next day and
will expire the same day.